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HomeMy WebLinkAbout1986-10-20 Min - Board REGULAR MEETING October 20, 1986 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Maass at 7:00 P.M. in the Tahoe Truckee Unified School District Board Room. ROLL CALL: Directors Cooley, Hamilton, Sutton and Maass were present. Director Corbett was detained in conference with attorneys representing the PUD in the Ward case. EMPLOYEES PRESENT: Kay Pomponio and Peter Holzmeister. CONSULTANTS PRESENT: Counsel John Phelps and Roxane Broadhead of SEA. OTHERS PRESENT: Among those present in the audience were Mike Zanchi, Chris Turner, Michelle Carr , Kim Riggs , C. R. VanLandingham and Bill Cannon. APPROVAL OF MINUTES Director Hamilton moved, and Director Cooley seconded, that the minutes of September 2, 1986 be approved as written. All Directors , aye, by voice vote. SO MOVED. BILLS FOR APPROVAL Af ter review by the Board, Director Coolev moved that the bills presented for consideration be approved for payment; seconded by Director Hamilton. All Directors, aye, by voice vote. SO MOVED. MANAGER'S REPORT SPPCo refund of $6,817.02 At the October 5 , 1986 Board meeting , Director Corbett asked for an explanation of an item on the Statement of General Fund that was listed as "Sierra Pacific Power Interest - $6,819.02." Mr. Holzmeister provided a copy of the letter from SPPCo which explains that the amount represents the District's portion of two supplier refunds .from Southwest Gas Corporation made to Sierra Pacific and is passed through in compliance with FERC regulations. At this point in the meeting, approximately 7:08 P.M. , Director Corbett arrived. Inl ury to Thomas Funk Mr. Holzmeister advised the Board of an accident that occurred at the Eaton house on the main street of Truckee when Thomas Funk came into contact with a power line while working on a roof. Counsel Phelps noted this should be discussed in closed session as there may be a resultant lawsuit. California Narcotic Officers Association -1- ,. Note was made of the solicitation from the California Narcotic Officers Association for a display in their Spring publication. No direction was given. Signs on power poles The Chairman expressed his concern over the many political signs which have been attached to the District's power poles noting that staples and nails can be dangerous to the linemen. Director Sutton suggested that the Manager have the PUD ordinance setting forth the sign-posting prohibition published in the Sierra Sun. PUBLIC INPUT There was no public input. CORRESPONDENCE There was no correspondence discussed by the Board. COMITTEE REPORTS There were no committee reports. REPORT ON SOILS CLEAN-UP - POSSIBLE DIRECTION Mr. Holzmeister noted that the second underground tank from the building site on Donner Pass Road has been removed and the soil around the excavation has been tested. Tests show contamination in excess of 1 ,000 parts per million. Lahontan is requiring that the contaminated soil be removed quickly. Because of the high level of contamination, the nearest disposal site is in Beatty, Nevada. The cost to dispose waste at that site is $185 per ton and Mr. Holzmeister estimated beteween four to seven loads which would involve a cost of between $16 ,500 and $32,375. After some discussion, the Chairman authorized the Manager to write to the SWQCB, Lahontan Region, asking them to provide a written directive concerning the emergency situation and required soils clean-up on the new complex building site. REMOVAL OF WIRES OVER KUTTEL PROPERTY Manager Holzmeister reviewed earlier action taken by the Board on the Kuttel wire issue which directed staff to "take care of the problem" at the least cost to the District while satisfying Mr. Kuttel, and also satisfying the District's need to have its power lines located on easements. Staff has researched the status of easements on the Hilltop property. It appears there may be a blanket easement covering Mr. Kohler's site, but the presence of a blanket easement does not help solve the problem. Since Mr. Kuttel will not provide any additional easements, the least expensive option is to reconductor two spans of single phase overhead to three phase -2- and extend this line to feed the Hilltop complex southeast at a cost of approximately $4,100 (Option No. 3). This will permit the complete removal of the primary conductors crossing over the Kuttel residence and over the restaurant at Hilltop. An alternative would be for the District to pay $2,000 towards Option No. 3 , and Mr. Kuttel paying $2 ,100, Since the District is giving up a prescriptive right easement to accommodate the preference of a customer, there is some weight to the argument that the customer bear some cost. Another option would be for the Board to rescind Resolution No. 8615. The resolution states that due to the unique and unusual facts presented by Karl Kuttel, and in particular the evidence that a District General Manager and. the District Board at one time agreed to relocate the power lines at District expense, the District grants to Mr. Kuttel a waiver from the District's policy against relocation of power lines at District expense, and directing District staff to arrange with Mr. Kuttel for the relocation of the power lines at District expense, if Mr. Kuttel will provide all necessary easements for relocation of the power line. Mr. Holzmeister counselled against this option. After lengthy discussion, Director Cooley moved that the Board accept Option No. 3 in order to solve the Kuttel overhead electric wire problem; seconded by Director Hamilton. ROLL CALL: Cooley, Corbett and Hamilton, aye; Sutton and Maass, no. SO MOVED. Mr. Kuttel requested a copy of the tape recording of this portion of the meeting and indicated he would pay the costs involved. Director Sutton asked for a copy of the agreement between Kohler and the District. She stated she feels there could have been another solution. SALE OF 1e9 ACRE PARCEL - POSSIBLE DIRECTION Manager Holzmeister suggested the District seek proposals from licensed real estate brokers and agents who are interested in representing the District in the sale of the 1.9 acres of commercial property located at the corner of Highway 89 and Donner Pass Road. After review of the request for proposals, Director Hamilton moved , and Director Corbett seconded, that the Board authorize a call for proposals for a broker or agent. All Directors, aye , by voice vote. SO MOVED, WATER QUALITY At a recent Board meeting, the Manager was asked to provide some details as to how the District could proceed with a program of operations and maintenance that would enhance water quality. The concern that gave rise to the request was that the District not rely entirely on chemical disinfection to insure water quality: that the PUD's first line of defense against contamination should be a program of operation and maintenance. Mr. Holzmea ster provided a description of a water quality operation and maintenance program prepared by the Water Foreman and Engineering -3- Technician. Associated costs, he indicated , are being worked in the the 1987 budget. After discussion of the report, Director Hamilton requested that the Manager provide a Phase II evaluation of the water quality report so that the costs and procedures involved can be p rone rly analyzed. REORGANIZATION OF FINANCE DEPARTMENT Discussion of reorganization of the Finance Department was tabled to the November 3, 1986 meeting. CLOSED SESSION At 8:08 P.M. , the Board went into closed session to discuss legal and personnel matters. RETURN TO PUBLIC SESSION The meeting was returned to public session at 9:05 P.M. CONSIDERATION OF EMPLOYING AN ATTORNEY FOR WORKERS COMPENSATION CASE NO. 85SAC116374 Director Hamilton moved, and Director Corbett seconded, that the District hire Peter Cuttitta of the Porter, Simon , Graham and Phelps firm to represent the District in the Workman's Compensation case. ROLL CALL: Cooley, abstain; Corbett, Hamilton, Sutton and Maass, aye. SO MOVED, CONSIDERATION OF RENTING OF A GARAGE - POSSIBLE DIRECTION At the October 6 meeting the Board discussed renting space behind Charlie Tomato to park and repair vehicles, and asked the Manager to look into zoning regulations and other garages available. His memorandum explored the possibility of using another mechanic who has a place to work on vehicles. Mr. Holzmeister reported that Charlie Glenn's garage at Donner Lake is zoned C2-D and would cost $475 per month. Carl Hickey has a 4,000 square foot garage , zoned C2-D, for which he charges $2 ,880 per month. The Truckee Sanitary District has a warehouse, but it is full; the cement works are not interested in renting. No other garages are known to be available. Mr. Holzmeister recommended the District rent the garage behind Charlie Tomato for the winter months while the new facility is being built. After much discussion, Director Cooley moved that this garage be rented for the time being with Dale Farrier paying half the rent; seconded by Director Corbett, ROLL CALL: Cooley, Corbett and Maass, aye; Hamilton and Sutton, no. SO MOVED, CONSIDERATION OF RECOMMENDATION AND POSSIBLE AWARD OF BID FOR POLES -4- �. The Board reviewed the pole bid summary and, thereafter, Director Hamilton moved that the Board accept the low bid of J. H. Baxter Company in the amount of $184 each. The motion was seconded by Director Corbett. All Directors, aye, by voice vote. SO MOVED. PRESENTATION OF PRELIMINARY 1987 RU MT Manager Holzmeister briefly reviewed the proposed 1987 budget with the Board and answered some questio_is. There was some discussion, and the Board asked that there be a workshop scheduled with staff after the areas needing discussion were determined. AUDIT REPORT FOR 1986 Director Sutton asked when the Board would receive the 1986 audit report and Mr. Holzmeister advised that Arthur Anderson's office has been waiting for a reply from the attorneys in the Ward case to determine the financial impact to the District. Upon receipt of the information , they will finalize the report. ADJOURNMENT There being no further business before the Board, Director Corbett moved that the meeting be adjourned; seconded by Director Cooley. All Directors, aye , by voice vote. SO MOVED at 9:58 P.M. TR KE DONNER P BLIC UTILITY DISTRICT Vsae-pa'red by n M. Craig, Deputy District Cler smc d5a.23 -5-