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HomeMy WebLinkAbout1987-08-17 Min - Board REGULAR MEETING August 172 1987 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President C the Tahoe Truckee Unified School District Board Room. orbett at 7:02 P.M. in ROLL CALL: Directors Aguera, Cooley , Maass , Sutton present, and Corbett were EMPLOYEES PRESENT: Debi Black, Paul Colburn, Peter Holzmeister meister and Susan Macdonald. CONSULTANTS PRESENT: Counsel John M. Phelps and Bond Counsel Sam Sperry. OTHERS PRESENT: Dick VanLandingham was present nt in the audience. APPROVAL OF MINUTES Director Maass moved that the Board approve the minutes 1987 as Presented. All Directors, aye , by voice vote. of June 1 and 8, e. SO MOVED. Director Maass moved, and Director Cooley seconded that directed to prepare the minutes of July 6, 1987 in 'f, the Secretary be by Counsel Phelps in his letter dated August 17 19 anal form as corrected Directors , aye, by voice vote. SO MOVED. ' 87 (copy attached). All Director Maass moved that the Secretary be directed to prepare the minutes of July 9, 20 and 24, 1987 in final form as writto August 3, 1987 in final form as corrected b Counsel and the minutes of 17 letter. The motion was seconded b Director el Phelps in his August aye, by voice vote. SO MOVED. y for Aguera. All Directors , BILLS FOR APPROVAL The bills presented for consideration were review moved that the Board authorize payment* secondedreviewed, and Director Cooley Directors, aye, by voice vote. SO MOVED* by Director Maass. All MANAGER'S REPORT - POSSIBLE DIRECTION Status of FmHA bond indenture Mr. Holzmeister noted that this matter will be meeting under the item entitled "Consideration discussed later in the the FmHA indenture conflicts." of a resolution resolving Response from Harteeny re encroachment Manager Holzmeister reported that Mr. Marteeny called him two weeks ago and apologized for the installation of a drivewayover promised to remove the driveway and restore t District property. He advised that he would inspect the site to he land. Mr. Holzmeister make sure this promise is kept. -1- 00^ Director Sutton asked that the matter be placed on the agenda a item for the first meeting in September if the driveway s n action vewa removed. y has not been Water quality report Attached to the written Manager's Report included with the Board's Mr. Holzmeister noted, was a memorandum from Debi Black packets, quality. The water regarding water quality reports continue to be excellent, be said, Director Sutton mentioned that she noticed heavy chlorination in on August 16 at her residencee the water Ms. Black assured her that the dosage has not been increased, but said the water could be tested and if the hydrant flushed. Director Sutton stated this would n necessary, as the water is back to normal. of be necessary, NCPA annual meeting Mr. Holzmeister provided the Directors with a notice of the of the Northern California Power Association. The meetin w annual meeting on September 23, 24 and 25 in Santa Clara, Since the g ill take place source for wholesale power, he said he thinks NCPA is a most viable familiar as the District should become as Possible with their programs , staff and direction. He recommended that the Board attend if possible. Member for further information if interested, s should contact him Status of soils clean-up Mr• Holzmeister stated that after the old warehouse wa last of the underground tanks were removed and the s demolished, the so building was tested. The results of the tests were a soil under the old he thought it would be necessaryto neouraging. He said additional soil. remove approximately 90 cubic yards of Lahontan Water Quality Control Board has also been encouraged by the lower levels of contamination and is not insisting that the hazardous waste landfill. Lahontan now feels that it soil be taken to a aerated until the contamination evaporates, can be stockpiled and The District is working with Lahontan to choose a site aerate the soil. Since there are plans to grade and nave to stockpile and Martis Valley Substation, Mr. Holzmeister said he thinksthe road into the good area to do the stockpiling. If Lahontan i that would be a $30,004 (the Bost to dispose of 90 cubic ardsg at eS approval to the plan, be saved. y the Beatty site) , would Director Sutton mentioned that the Sacramento Municipal Utility District used a diesel-eating bacteria to take care of their contaminated soil and suggested the District look into this method. She also n could create difficulties with paving and Died that the soil recommended discussing the matter with an engineer. Another suggestion Director Sutton had soil to Teichert to be handled in conjunction with their d Was to take the contaminated soil. June budget report -2- /000'` Manager Holzm.eister said the June budget report appears to be target. right on PUBLIC INPUT There was no public input. CORRESPONDENCE There was no correspondence. COMMITTEE REPORTS Water Committee The Board was provided with a written detailed account Committee meeting. Engineering Technician Black was of the Water co excellent report. commended on her CONSIDERATION OF A RESOLUTION RESOLVING FWRA INDENTURE CON FLICTS Bond Counsel Sperry advised that the draft resolution should corrective work regarding the conflicts and ambi uiti icomplete resolutions 7747 and 8058 pertaining to the drought grel es n earlier water system revenue bond. He has provided a copyrelief of the draf t to Rick Blumenfeld at Arthur Andersen and Company and to Russell Ma Farmers Home Administration. Ys , attorney for Mr. Sperry noted that Mr. Blumenfeld will be out of the office 24 , but will review the draft upon his return. After until August response, Mr. Sperrywill e r receiving his prepare and forward to the District a resolution requesting written consent from Farmers Home Administration adoption of this proposed resolution, which written conse for the the terms of Resolution 8058. nt is required by The Board reviewed the draft. Director Sutton noted t the District must carry insurance on all water facilities, and she is not certain this is the case. After discussion, Director Maass moved that the Board 8740, and that the effective date be when written approval Resolution No. ppro Home Administration is received. The motion w val from the Farmers Cooley. ROLL CALL: Sutton, abstain; all other seconded by Director RESOLVED. Directors , aye. SO PROPOSITION 55 APPLICATION FOR FUNDING - CONSIDERATION OF RESOLUTION Mr. Holzmeister clarified that the District is second on the priority list; $400,000 will be grant money, $53,000,000 will be a loan. He said the Department of Health representative, Jess Morehouse warn too much detail on the application may confuse and warned that providing � possibly delay the review process. Additionally , if excess completion of the proposed project a funds are available at the general the District the flexibility to use fun neral project description allows funds in other deficient areas without -3- returning to the Department of Water Resources for further approval.p val. Counsel Phelps said he does not have a copy of the rules and regulations but talked with Barbara Cross, Deputy Controller of the DepartmentofWale, Resources and Manager of the Safe Drinking Water Bond Law of Water determine the loan program to proper application process. He stated he is confident the application is in order and satisfied that it is not ne the preliminary plans with the application. cessary to submit After discussion, Director Maass moved that the Board adopt R 8741 ; seconded by Director Sutton. It was decided that State form es f orm Sn No. he used rather than retyped in District f DWI15 format. ROLL CALL: Cooley, no; all other Directors, aye. SO RESOLVED. There were no members of the public wishing to comment on this item, and Director Maass asked that a co py of the ad appearing in the Sierra Sun inviting them to participate in discussion of the Proposition 55 application be attached to these minutes. DIRECTION REGARDING ACQUISITION OF COMPUTER AND SOFTWARE At the last regular meeting, Counsel was asked to look in dispensing with competitive bidding on an IBM S to the legality of System utility billing and financial management system y 36 computer and a was mentioned that there may be special biddingsoftware package. Also it rules for computer hardware and software , or that these items can he purchased dir State, ectly through the Counsel Phelps noted that the State has no procedure f Of computer hardware and software for resale to local or volume purchasing hardware and software are not available through the agencies. Computer the State's Principal Supervising Buyer who runs theState. He spoke with Program, Jim Demarest. Mr. Demarest explained that Cooperative Purchasing of buying various items in large the State has a program g quantities through competitive bidding. The State then resells these items directly to local to the local agency is generally better than the localagencies. The price through its own competitive bidding agency could obtain g process. have the time or manpower to put together H°wever, the State does not computer hardware or software for acquisition er bidding specifications for and resale to local agencies. Mr. Demarest noted that IBM has a standing offer to the agencies with respect to its hardware. He believe State and to local hest available for IBM products. Since the State s their prices are the equipment for resale to local agencies, the onlydoes not purchase the way for a local agency to take advantage of IBM's price is to buy directly from IBM. Mr. Phelps went on to say that there are no s e applicable to the District for the purchase of � cial bidding rules software. The rules that apply to the District 's omuuter hardware and hardware and software are those P rchase of computer the P y purchase of an goods and generally applicable to the District for services. He summarized the a licabl and noted that the PUD may choose to dis en Pp a rules sta_f.f_ 's recommendation to negotiate the a se with bidding if it accepts and software. acquisition of computer hardware -4- 10001*- Responding to Director Sutton's question, Counsel stated District has a different set of bidding rules. In that every s never found any restrictions on the District's lea years time he has property, he stated. sing of personal It was his opinion that a true lease can be entered into without going through the bidding procedure. Counsel P is satisfied that the IBM agreement is a true lease. helps said he After more discussion, Director Maass moved that the Board No. 8742 directing that competitive bidding be dispensed adopt Resolution p with the District's acquisition of computer hardware; with in connection Aguera. ROLL CALL: Cooley and Sutton, no; AgMa seconded by Director Aguera ass RESOLVED. - , ass and Corbett, aye. Director Maass moved , and Director Aguera seconded that Resolution No. 8743 directing that competitive bidding the Board adopt connection with the District's acquisition be dispensed with in CALL: Aguera, aye; Goole of computer software. ROLL q, no, stating that he's tired of letting the world dictate what we need; Maass, aye; Sutton • RESOLVED. no, Corbett , aye. SO Director Maass noted that staff will bring back the 1 approval by the Board. ease agreements for SODA SIERRA TANK REPLACEMENT - CONSIDERATION OF CONSIDERATION OF PERIODIC PAYMENT REQUEST NO. 1 CHANGE ORDER N0. 1 - After review, Director Maass moved , and Director Board approve Contract Change Order No. 1 o Aguera seconded, that the for a $345 deduction on the Soma Sierraf Resource Development Company Water Tank project. ROLL CALL: all Directors, aye. SO MOVED, Director Maass moved that the Board approve Periodic F Payment No. 1 in the amount of $23,117 to Resource D estimate for Partial Sierra project; seconded by Director Aguera. R evelopment on the Soma aye. SO MOVED. ROLL CALL: all Directors, EASEMENT ABANDONMENT REQUEST - AP#16-602-20 - CAR Y F. GILL Mr. Holzmeister advised that the petitioner has temporarily, and the matter was Put over. withdrawn his request CONSIDERATION OF INITIATION OF A DISTRICT NEWSLETTER The newsletter committee (Directors Maass and Sutton) and Office Supervisor on August 13. Mich met with the Manager proposal to assist the District in r Michael Biolchini, who submitted a present. preparing the newsletter, was also The committee is recommending that a newsletter be prepared for delivery around October 1; that the first issue deal with Power week and water awareness week; that the new building, public � design a masthead and to provide consulting Mr. Biolchini be retained to editing; that the printingand g services relating to format and typesetting be done by Tahoe Instant Press; that staff be directed to evaluate the costs of mailing the newsletter to -5- the customers of record versus all box holders; that the General Man delegated the authorityto Manager be prepare the newsletter. The committee members indicated they would get hack to the Board after the masthead designs submitted. g s are A projected budget for preparation of the first issue was $4 100• f issues could be produced at a lessor expense. uture After some discussion, Director Cooley moved that the Board authorize recommendations made by the committee; seconded by Director M o ize the CALL: all Directors, aye. SO MOVED. aass. ROLL CLOSED SESSION SALE OF 1.9 ACRE PARCEL ON CORNER OF HIGHWAY 89 AND DONNE _ MEETING WITH REAL, ESTATE AGENT R PASS ROAD At 8:50 P.M. , the Board adjourned to closed session to m negotiator, Bob Jones, to give instructions to him regarding with its terms of payment for the sale of the District's 1.9 acre g the the price and the corner of Highway $9 and Donner Pass Road. Mr. Jones parcel located on negotiate with any individual or entity that expresses es is authorized to property. p sses an interest in the RETURN TO PUBLIC SESSION The Board returned to public session at 9: 57 P.M. B seconded, and duly adopted, the Board approved an amended motion made , agreement for the 1.9 acre parcel with Bob Jones of B ales listing Realty. Dice Countryside ADJOURNMENT There was no further business before the Board and adjourned at 9:58 P.M. the meeting was TRUCKEE DONNER PUBLIC UTILITY DISTRICT i J . 1. Corbett, President P ared by�; Susan Nacdona d, Deputy District Clerk sm/d5c.6 —6—