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HomeMy WebLinkAbout1988-07-05 Min - Board TF REGULAR MEETING July 5, 1988 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Corbett at 7:02 P.M. in the TDPUD Board Room. ROLL CALL: Directors Aguera, Maass, Sutton and Corbett were present. Director White was ill and unable to attend. EMPLOYEES PRESENT: Debi Black, Tom Buckhouse, Peter Holzmeister and Susan Craig. CONSULTANTS PRESENT: Counsel John Phelps and Consulting Engineer Dan Cook. OTHERS PRESENT: Among those present in the audience were Bill Austin and Bob Jones. CLOSED SESSION Pursuant to Government Code Section 54956.8, the Board adjourned to closed session at 7:03 P.M. to discuss negotiations with Bob Jones for sale of the 1.9 acre parcel located on the corner of Highway 89 and Donner Pass Road to Richard Birge, and pending litigation pursuant to Section 54956.9(b)(1). RETURN TO PUBLIC SESSION The meeting was returned to public session at 8:35 P.M. The Chairman noted that direction was given to the District's negotiator concerning the sale of the 1.9 acre parcel , and said there was no decision as to any other matters. APPROVAL OF MINUTES Director Maass moved , and Director Aguera seconded, that the Board approve the minutes of May 16 , 1988 as written. All Directors, aye, by voice vote. SO MOVED. Regarding the minutes of June 6, 1988, Director Sutton said she thought they should include direction given to the Manager to obtain a title report on the 1.9 acre parcel and on the adjoining parcel. It was determined that this direction was given in closed session at the June 6 meeting, and the Secretary was asked to include this information in brackets in the June 6 minutes. Thereafter, Director Maass moved that the minutes be approved as corrected; seconded by Director Aguera. All Directors, aye, by voice vote. SO MOVED, Director Sutton moved that the minutes of May 23, 1988 be placed in final form as corrected; seconded by Director Aguera. All Directors, aye , by voice vote. SO MOVED. -1- too""- STATEMENT of GENERAL FUND AND BILLS FOR APPROVAL Director Sutton asked questions about how the consumer deposits/payments and facilities fees are transferred from the general fund to restricted funds , and also about principal and interest payments on the new building. Manager Holzmeister said he would prepare a report on these matters for review by the Board. Director Maass moved, and Director Aguera seconded, that the bills presented for consideration be approved for payment. All Directors, aye, by voice vote. SO MOVED. MANAGER'S REPORT — POSSIBLE DIRECTION Tahoe Donner water quality Mr. Holzmeister and Ms. Black explained the water quality complaint of Nancy Jones, who resides on Peregrine in Tahoe Donner, that was made to the County Health Department. A detailed report of the situation has been attached to these minutes for reference. After discussion, Director Sutton moved that the Manager be directed to write to Dr. Zarrielo, County Health Department , Tom Unsell, Environmental Health Department and to Dr. Chris Arth, Mrs. Jones' pediatrician, expressing the District's concerns that the water purveyor was not contacted when Dr. Arth thought there might be a problem with the water quality, and noting the delay in correcting the alleged problem caused by contacting the County rather than the District. She also suggested writing an article for the newspaper explaining the procedure to be followed by customers when there is questionable water quality. SO MOVED by consensus. Financial report Included in the packets were the Water and Electric Income Statements for the period ending May 31 , 1988 , and an investment report prepared by Finance Supervisor Colburn. Copies have been attached for reference. PUBLIC INPUT There was no public input. CORRESPONDENCE June 21 , 1988 letter from Board of Supervisors The June 21 letter from the Supervisors states the County has declined to reimburse the District's representative for attending Water Advisory meetings in Nevada City as the bylaws specifically state there shall be no compensation for services. -2- Counsel Phelps explained that reimbursement for expenses is not the same as compensation. Director Sutton moved that the District ask the Supervisors to amend the bylaws so individuals may be reimbursed for expenses incurred in attending Water Advisory Council meetings in Nevada City; seconded by Director Aguera. All Directors, aye, by voice vote. SO MOVED. June 27, 1988 letter from Nevada County Water Agency Advisory Council Regarding the June 27 letter from the Advisory Council inviting Board members to attend the July 14 meeting at which amendments to the Council's draft water policies will be discussed, Director Maass questioned the legality of the County adopting water policies in light of the recent court ruling nullifying the County's groundwater ordinance. He moved that an addition be made to the letter responding to the June 21 letter from the Board of Supervisors discussed above. That the Supervisors be asked to advise exactly what areas (pertaining to water) they have jurisdiction over. The motion was seconded by Director Sutton. All Directors, aye , by voice vote. SO MOVED. The Board agreed to decline the Council's invitation to attend any meetings pending a response to the District's letter. COMITTEE REPORTS There were no committee reports. APPA CONFERENCE Director Sutton questioned the necessity of calling a special meeting for the purpose of Directors attending a seminar or conference. Counsel Phelps said that , legally, the District doesn't have to notice a meeting when three or more Directors will be attending a conference as long as District business is not discussed. TRIICREE SUBSTATION - RESOLUTION APPROVING TRANSFORMER SPECIFICATIONS AND ISSUING A CALL FOR BIDS - RESOLUTION DECLARING EMERGENCY SITUATION AND AUTHORIZING DISTRIBUTION LINE RECONDUCTORING District Engineer Buckhouse explained that recent failure of the second of the three old transformers at Truckee Substation has left the District vulnerable to extended outages. There is now no spare transformer for Truckee Sub if the third of the units fails. He proposed a two-step solution: 1. Reconductor approximately 1 ,700 circuit feet of Feeder 1 at Martis Substation. This will permit sufficient load transfer capabilities between Truckee and Martis Substations to avoid any extended outages due to a failure of the third old transformer. -3- 2. Go out to bid on a spare transformer for Truckee Substation. This process is estimated to take eight to ten months to complete and will cost approximately $35,000. The Board discussed the upgrade of the line to the Martis Valley Substation and determined that it is not an emergency situation at this time. Thereafter, Director Maass moved that the Board authorize Engineer Buckhouse to prepare specifications and issue a call for bids for upgrading approximately 1 ,700 feet of power line in order to transfer the electrical load from the Truckee Substation to the Martis Valley Substation; seconded by Director Sutton. ROLL CALL: White , absent; all other Directors, aye. SO RESOLVED. (Resolution No. 8821.) Director Maass moved, and Director Sutton seconded, that the Board adopt Resolution No. 8822 approving specifications and calling for bids on a spare transformer for the Truckee Substation. ROLL CALL: all Directors , aye. SO RE SOLVED. Mr. Buckhouse reported to the Board on a car/pole accident that occurred July 4 on West River Street. Ado-. HIRSCHDALE WATER SYSTEM REHABILITATION - JOE SUTERI S REQUEST FOR CONTRACT RETENTION REDUCTION Director Maass moved that the Board take Mr. Suter's request for a contract retention reduction on the Hirschdale Water System Rehabilitation Project under advisement; seconded by Director Aguera. ROLL CALL: White , absent; all other Directors , aye. SO MOVED. REVIEW OF NEWS RELEASE ON GROUNDWATER LAWSUIT The Board stated its intent to attempt to recover attorney's fees from the County relating to the groundwater suit , and Director Maass moved that Bruce McDonough be so advised; seconded by Director Sutton, All Directors, aye. SO MOVED. By consensus , the Board approved the news release on the groundwater lawsuit prepared by Manager Holzmeister. REPORT ON MEETING WITH DONNER LAKE PROPERTY OWNERS ASSOCIATION Mr. Holzmeister reported that he and Directors Sutton and White attended the Donner Lake Property Owners Association meeting on July 3. With respect to the possible acquisition of Donner Lake Utility Company, they discussed with the property owners what has transpired to date and assured them the PUD would not proceed if there is any objection on their part. They answered questions about projected costs , improvements and water quality. Director Sutton advised them the District would proceed -4- cautiously and conduct appropriate public hearings and meetings so they may be kept informed. ADJOURNMENT There being no further business before the Board, Director Maass moved that the meeting be adjourned at 9:47 P.M.; seconded by Director Aguera. All Directors, aye , by voice vote. SO MOVED. TRUCKEE NNER PUBLIC UTIIJTY DISTRICT Johvilt. Corbett, P'"ident P aced. by, . Susan H. Craig, Deputy District Clerk smc/5d.16 -5-