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HomeMy WebLinkAbout1988-07-18 Min - Board 1r� REGULAR MEETING July 18, 1988 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Corbett at 7:07 P.M. in the TDPUD Board Room. ROLL CALL: Directors Aguera, Maass , Sutton , White and Corbett were present. CONSULTANTS PRESENT: Counsel John Phelps and Consulting Engineer Keith Sauers. EMPLOYEES PRESENT: Tom Buckhouse, Paul Colburn, Bruce Grow, Peter Holzmeister and Susan Craig. OTHERS PRESENT: Among those present in the audience were George Gardai and Ted Rich of Cook Associates. APPROVAL OF MINOTES Director Maass moved, and Director Sutton seconded, that the minutes of May 23, 1988 be approved as written. All Directors, aye, by voice vote. SO MOVED. The Directors suggested several corrections to the minutes of June 20, 1988, and directed the Secretary to revise the draft after listening to pertinent sections of the tape recording of the meeting. Director Sutton and Counsel Phelps proposed se-veral corrections to the draft minutes of July 5 , 1988 and, thereafter, Director Maass moved that they be prepared in final form as corrected. The motion was seconded by Director Sutton. All Directors, aye, by voice vote. SO MOVED. BILLS FOR APPROVAL Regarding the bill submitted by Cal-West Paving Products , Director Sutton questioned whether the owner of the company is a licensed California contractor and asked if he has provided the District with proof of appropriate insurance. She also questioned how the District went about hiring Cal-West to seal and patch the driveway near the Mechanic's bay, and Mr. Holzmeister explained that verbal quotes were obtained by the Roreman of Technical Services. After some discussion , Director Maass moved that the Board authorize payment of the bills submitted for consideration with the stipulation that the Manager verify the fact that the owner of Cal-West Paving Products, Lonny Pierce, is a licensed contractor; seconded by Director Aguera. All Directors, aye, by voice vote. SO MOVED. -1- Director White suggested a policy regarding award of contract services be formulated, and the Manager informed her there is one in existence which he will copy to the Board. MANAGER'S REPORT Financial reports Manager Holzmeis ter noted. that Mr. Colburn's report on funds invested with the State of. California Local Agency Investment Fund and Electric and Water Income Statements were provided to the Board with the packets. Statement of General Fund Mr. Holzmeister said that at the last meeting questions were asked regarding the Statement of General Fund. The f ormat , he said , was developed years ago and , if the Directors feel that a different format would be helpful, it could be revised. Finance Supervisor Colburn was prepared to lead the Board through the Statement of General Fund, but the Directors indicated they have a good understanding of the document. Director Sutton asked if some of the things credited into the general fund really should be (facilities fees, the FERC settlement , consumer deposits). The Manager said he would prepare a report F� showing how those funds which are supposed to be restricted flow in and out of the general fund. After some discussion, Director Maass said he likes the format as it is, but suggested it be expanded to show the transfers to the various accounts. He also suggested a statement showing the status of the building fund be provided to the Directors once a near. Payment schedule on Certificates of Participation The Manager provided the Board with copies of the Trust Agreement wherein the Truckee Donner Public Utility District Financing Corporation assigns to the Bank of America its right to receive lease payments on the new complex and noted that the PUD makes lease payments directly to the Bank of America. He also copied the Directors with a schedule of debt service. The payments that the District makes to the Bank of America are equal to the principle and interest due less the interest earned on the reserve fund. Pension Plan Annual Trust Fund Report Copies of the Pension Plan Annual Trust Fund. Report prepared by Wayne Richardson Company were provided in the Board packets. Director White suggested that ,, in the future, Mr. Richardson include in his report the net return after all fees and charges, and noted that in Section -2- 3 of the Summary under "Plan Income for the Fiscal Year," brackets should be placed around "loss" in the item entitled "Gain/Loss from Investments" to wake the report more clear. Mr. Holzmeister indicated he would pass on Director White's comments to Ron Richardson. Director White recommended that the District make certain the necessary reports are filed and that the investments are r_evsewed every year. Report on APPA annual conference Mr. Holzme.ister's report on the annual American Public Power Association conference was inadvertently left out of the packet and he said he would mail copies to the Directors. Status report on appraisal for Gardai and Joerger wells Mr. Holzmeister reported that he has contacted three firms for proposals for appraising the Gardai and Joerger wells. The three firms are CH2M Hill, Kennedy, Jenks and Chilton, and Murray, Reeve and Kienlen. The last firm has advised that they cannot become involved since they are working with Sierra Pacific on several matters , but written responses from the others should be received by August 1. Status of Boca hydroelectric iproj ect Construction on the Roca hydroelectric project cannot be started because there is no way to get the power to the District , Mr. Holzmeister noted. Under the terms of the license , the District is obligated to start construction by May 5 , 1989. The Manager suggested inviting Ferris Gilkey and Nan Nalder of R. W. Beck and Associates to attend the next Board meeting to help evaluate the options. The Board agreed. Report on status of street lighting Manager Holzmeister reported that for some years he has been concerned about the way the District handles street lighting. Street lighting is a function of street maintenance and public safety. The safety of streets is a function of city or county government , and it is customary for a city or county to pay for street lighting. He suggested a committee be formed to consider a solution to this matter. Director Sutton said she would like to be on the committee, and suggested a street light district be created. Director Maass also volunteered for the committee and said he would like to include discussion of fire hydrant water usage. The Board agreed to the .formation of the committee and appointed Directors Sutton and Maass. PUBLIC INPUT -3- Groundwater lawsuit Director Maass noted that Melanie Wellner of the County Counsel's office is soliciting funds from other counties to appeal the recent decision on the Nevada County groundwater suit in the District's favor. Mr. Maass recently talked with Jim Ward , who indicated that the Mono County Board of Supervisors had been approached, and Director Maass believed that Mono County had been given misleading information. Manager Holzmeister advised that Special Counsel Bruce McDonough is aware of the movement to generate funds for an appeal. CORRESPONDENCE There was no correspondence discussed by the Board. CONMITTEE REPORTS Electric Covmittee Mr. Holzmeister provided copies of the Electric Committee meeting minutes to the Directors in their packets. Items discussed by the committee were negotiations with Sierra Pacific, policy on discontinuation of service , metering of commercial customers within a building with flexible space , inaccessible meters and the five-digit address requirement. Several matters are listed on the agenda for possible action. Director Maass noted that the committee will pursue the problem of customers who have not installed the five-digit address on their property. SALT OF 1 e 9 ACRE PARCEL ON CORNER OF HIGHWAY 89 AND DONNER PASS ROAD CLOSED SESSION At 8:14 P.M. the Board adjourned to closed session pursuant to Government Code Section 54956.8 to discuss with Bob Jones (the District's agent) negotiations for the sale of the 1.9 acre Da reel located on the corner of Highway 89 and Donner Pass Road to Richard Burge. RETURN TO PUBLIC SESSION The meeting was returned to public session at 8:58 P.M. The Chairman reported that further direction was given to the negotiator, Bob Jones. HIRSCHDALF. WATER SYSTEM REHABILITATION -- JOE SUTER'S REQUEST FOR CONTRACT RETENTION REDUCTION -- CONSIDERATION OF PROGRESS PAY ESTIMATE NO. 6 Ted. Rich of Cook Associates reported that he is now waiting for the contractor to sink the shaft in the well. He anticipated that work would be completed on Friday, followed by curing the tank and testing the water. Regarding Joe Suter's request for a reduction in the retention and for -4- payment of interest, Mr. Holzmeister suggested the Board consider resolving the matter by denying Mr. Suter's request and telling him he can, as an option , proceed to set up an escrow account as provided for in the Government Code (Section 4590). After some discussion, Director Maass moved that the Board deny Joe Suter's request to reduce the retention on the Hirschdale project from 10% to 5%; it was agreed that Mr. Suter ane his attorney may proceed with establishing an escrow account by putting up securities as outlined in the Government Code: seconded by Director Aguera. ROLL CALL: all Directors, aye. SO MOVED. Director Maass moved, and Director Aguera seconded, that the Board approve Progress Pay Estimate No. 6 to Joe Suter in the amount of $28 ,368. Director Sutton asked for a written explanation as to the notation, `extra work already approved by the Board." ROLL CALL: all Directors, aye. SO MOVED. Director Maass moved that the Board authorize the Manager to respond to the recent letter from Joe Suter's attorney concerning the Hirschdale project. SO MOVED by consensus. PROSSER HEIGHTS WELL PUMP - CONSIDERATION OF PROGRESS PAYMENT NO* 2 - RESOLOTION ACCEPTING PROJECT AND DIRECTING FILING OF THR NOTICE OF ?00"' COMPLETION Consulting Engineer Sauers reported that the contractor has completed the installation of the new pump in Prosser Heights Well, and the new equipment has been in satisfactory operation_ since mid-June. He recommended accepting the completed work and authorizing .filing of the notice of completion. The Board reviewed the pay estimate presented by Mr. Sauers on behalf of Resource Development. Director Maass moved, and Director Sutton seconded, that the Board approve Progress Pay Estimate No. 2 in the amount of $6,432 to Resource Development Co. ROLL CALL: all Directors, aye. SO MOVED. Director Maass moved , and Director White seconded, that the Board approve Resolution No. 8823 accepting; the Prosser Heights Well Pump project and directing filing of the notice of completion. ROLL CALL: all Directors, ave. SO RESOLVED. CONSIDERATION OF A POLICY REGARDING PUBLIC NOTICE ADVERTISING After reviewing the draft Policy statement on advertising , the Board suggested several changes and asked that an amended draft be brought back for consideration at the next regular meeting. CONSIDERATION ANO POSSIBLE AWARD OF BIDS -5- DEC computer equipment The Finance Supervisor noted that two bids for the surplus DEC computer equipment were received and opened on July 13. He recommended that the bids for the terminal and modem be awarded to Peripheral Mart for the sun of $250, and the balance of the equipment be awarded to Clayton Computer Systems for $635. It was noted that Peripheral bid on two items only; Clayton Computer bid on every item for a total of $812. After consideration , Director Maass moved that the bid be awarded to Clayton Computer in the amount of $812; seconded by Director Aguera. ROLL CALL: all Directors , ave. SO MOVED. International Harvester cab and chassis Only one bid was received for the 1975 International Harvester cab and chassis. It was determined that there was no minimum bid and the truck is a nuisance to the District. Director Maass moved, and Director Aguera seconded , that the bid be awarded to Gene Del Pape in the amount of $307.99, ROLL CALL: all Directors, aye. SO MOVED. APPOINTMENT OF DIRECTORS TO TDPUD FINANCING CORPORATION Mr. Holzmeister noted that the Financing Corporation was set up to expedite the f inancing of the new PUD complex. Its Board of Directors consists of five individuals appointed by the TDPUD Board. The corporation directors serve a two-year term. Three members' terms have expired as of May 5; the other two members' terms expire on August 18. He said there is nothing left for the corporation to do in regard to financing the building, but it must continue to exist for the duration of the debt on the building. Mr. Holzmeister suggested appointing the same persons to terms of office for two more years. The Board asked Mr. Holzmeister to confirm that the original corporation Directors will accept reappointment. Director White suggested that the corporate Board review the bylaws at its annual meeting and perhaps stagger the terms of appointment. CONSIDERATION OF AMENDMENTS TO ELECTRIC RULES NO, 10.2 16 AND 19 Bruce Grow, Foreman of Technical Services, explained in detail the proposed amendments to Electric Rule No. 10 , Service Connections -- Procedures, and noted what staff hopes to accomplish by the amendments. After discussion, Director Maass moved that the Board approve Electric Rule No. 10 as amended; seconded by Director Sutton, ROLL CALL: all Directors, aye, with the exception of Director White who abstained. She stated she , —, thinks all the proposed amendments should be discussed prior to approval as -6- they all tie together. The proposed changes to Electric Rule No. 16 , Metering, were discussed at length. Director White expressed her concern about the requirement for multiple businesses located within one building to each have their own meter and the effect of this rule on the older buildings in Truckee; Director Maass noted the proposed policy doesn't address what already exists. Director White suggested that when older buildings are involved and it is impractical to rewire, the owner of the building keep service to the entire building in his name. The matter was referred back to the Electric Committee for redrafting. After reviewing the proposed amendments to Electric Rule No. 195 Discontinuance and Restoration of Service, Director Maass suggested that Public Utilities Code Sections 16481 through 16483 be set forth in full rather than made reference to, and that note be made that any subsequent changes to those Sections be automatically incorporated into the rule. Director White noted that reference to disconnecting for failure to pay for water service rendered should be stricken from the rule as it is an electric rule. Director Maass moved, and Director White seconded, that the Board approve Electric Rule No. 19 as revised. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF A POLICY REGARDING LIGHT DUTY WORK FOR EMPLOYEES RETURNING FROM STORK-RELATED INJURY; AUTHORIZATION TO MEET AND CONFER WITH UNION After a brief introduction of this matter by Manager Holzmeister,, Director Maass moved that it be permanently tabled; seconded by Director Sutton. All Directors, aye, by voice vote. SO MOVED. STATUS REPORT ON NEGOTIATIONS WITH SPPCo REGARDING A NEW WHOLESALE POWER CONTRACT This matter was put over for discussion during closed session. EASEMENT ABANDONMENT REQUEST OF WILLIAM AND ROSE McCARTHY (DENNIS DODDS, AGENT) - SIERRA MEADOWS, UNIT 19 LOT 91 District Engineer Tom Buckhouse advised that the McCarthys wish to develop their property by constructing a single family residence. Electric and water service is available to the parcel; a power pole is located near the northeast corner of the property. In order to provide on-site waste disposal, the existing unused easement must be removed. Staff recommends releasing the northerly side easement and obtaining an easement, ten feet in width, the center line of which is the existing overhead primary conductors. The McCarthys have agreed to grant such -7- aerial easement. After discussion, Director Maass moved that the Board agree to abandon the unused easement in exchange for an easement where the aerial easement exists. If the McCarthys should agree to granting a full easement to the PUD, the fees already paid for the abandonment will be waived. The motion was seconded by Director Aguera. ROLL CALL: all Directors, ave. SO MOVED. REQUEST FOR USE OF SPACE IN TDPUD BUILDING FOR A CONNUNITY PROJECT Director Sutton advised that the James McIver collection of items he accumulated relating to his blacksmith shop and other activities he and his family engaged in years ago has been donated to the Truckee Rodeo Committee for auction on August 11. On behalf of her daughter, Paula (an archaeologist with a specialty in historical_ archaeology) she requested that the Board allow use of some space in the PUD building for examining, documenting and storing the McIver collection until such time as it is auctioned. After some discussion, Director Maass moved that the Board approve Paula Sutton's request for use of several PUD parking bays for the purpose of documenting the James McIver collection which will be auctioned by the Truckee Rodeo Committee on August 11 , with Director Sutton supervising the project. The motion was seconded by Director White. ROLL CALL: all Directors, aye. SO MOVED. CLOSED SESSION The Board adjourned to closed session at 11:00 P.M. pursuant to Government Code Section 54956.9(c) to discuss pending litigation. RETURN TO PUBLIC SP.SSION The meeting was returned to public session at approximately 11:22 P.M. No action or direction was reported. ADJOURNMENT After motion duly made, seconded and passed unanim-ousl.y, the meeting was adjourned at 11:2 3 P.M. T 7UE4�-Y ON1IMR PUB C ILITY DISTRICT R J L. Corbett, P sident{ pared by _ •�_ _ , - Susan No Craig, Deputy District Cler _g_