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HomeMy WebLinkAbout1988-08-01 Min - Board REGULAR MEETING August 1, 1988 The regular meeting tin of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Corbett at 7:05 P.M. in the TDPUD Board Room. ROLL CALL: Directors Aguera, Sutton, White and Corbett were present. Director Maass was absent. EMPLOYEES PRESENT: Tom Buckhouse , Paul Colburn, Peter Holzmeister and Susan Craig. CONSULTANTS PRESENT: Counsel John Phelps and Engineering Consultant Keith Sauers. OTHERS PRESENT: George Gardai and Bob Jones. APPROVAL OF XI.NOTRS Director Sutton moved, and Director Aguera seconded, that the Boardby approve rove the minutes of July 5, 1988 as corrected. All Directors, aye, vote. SO MOVED. At this point in the meeting, 7:07 P.M. , Director Maass arrived. BILLS FOR APPROVAL The lis t of bills was considered by the Board. Mr. Holzmeister noted that the Porter Simon, Graham and Phelps bill was not received in time to place , on the list, and he asked that it be considered separately. r Maass moved, and Director White seconded, that the bills presented Director Graham for consideration, including the July 26 bill from Porter, Simon, and Phelps, be approved for payment. All Directors, aye, by voice vote. SO MOVED, MANAGER'S REPORT New building fund resolution The Manager noted that, at the last Board meeting, a question was raised g A regarding the resolution which set up the new building restricted fund. g g co of the resolution was provided to the Directors in their packets. copy Holzmeister said it may With the change in policy on consumer deposits, Mr'be necessary to transfer funds out of the restricted fund to make refunds. iginal He suggested the rest of the restricted funds be retained for new b the the original . purpose , providing a weans to pay the debt service on the g ,,...,, Report on the APPA annual conference -1- Manager Hol zmeister advised that the Board packets included his report on the American Public Power Association annual conference. Policy on "intenance/miscellaneous services provided with copies of the policy adopted as Resolution No. The Board was p less than 8435 relating to maintenance/miscellaneous services costingcontracted 3 000. The policy allows the District to arrange for. on-going manner. $ in a fairly simple services of a minor,, or hard to predict nature, These services include snow removal, Datchwork, and paving, janitorial work. There was som e discussion -- Director Sutton said she thinks the District bid the patchwork and paving on a price per square foot basis'. should limit because of inf latio Director White suggested revising the policy No direction was given. Manager r Holzmeister said he would gather figures showing the amount spen over the past five years for pavement work, janitorial service a d snow o removal for review by the Board. Director White said perhaps the Manager rem© Director Sutton should draft ar amended policy for review at the same time; asked that th e clause relating to prequalification in the policy be clarified, also. Possible lease to California Department of Forestry Mr. Holzmeister zmeister revorted that the California Department of Forestry has expresse d an interest in renting a small portion of the space upstairs in the new complex. He will bring specifics back to the Board when they are avail-able. Discussi on ensued about the second floor. Director Maass advised that the second storycould have been used by nine people or less, and that sealing the stairwell was not necessary. Mr. Holzmeister noted that CalTrans employees are occupying space upstairs p at the resent time, but will not be charged rent until their portion o the pr_of ect has been completed. Counsel Phelps noted that, since t .e lease se has been signed by both the District and CalTrans , there is no concern over liability relating to the occupancy on the part of the PUD. PUBLIC INPUT There was no public input. COMSPOEDENC.F. July 29, 1988 letter from County of Nevada, Elections Department The Chairman advised that Nevada County has asked the District to consider Board including voter registration notices with the customer bills. The is no asked that the matter be considered at the next meeting if there -2- problem with th e thickness, size and weight of the type of paper that would be used. July 28, 1988 letter from Pat Sutton re McIver collection Note was mad e of the memo from Director Sutton thanking the Board for • ermission to use some space at the PUD complex to record the James giving p McIver col lection and saying that it would not be necessary as the items � had been moved to another site. COWITTEE MEETING Water Committee A Water Committee meeting was held on Thursday, July 28. Among the items discuss ed were the Cemetery District , line extensions, and proposals for appraisal raisal of the wells. The committee had no recommendation at this time. DIRECTION REGARDING APPRAISAL OF GARDAI AND JOSRGER WELLS Holzmeister stated that he contacted a group of consulting engineers Mr. The and asked for proposals for appraising the Gardai and Joerger wells. propos als could not be compared or evaluated as the firms each had a different approach. He will go back to the consultants with tighter specifications and ask for proposals on a common set of tasks. CONSIDERATION OF BOCA HYDROELECTRIC LICENSE ISSUES This item was tabled pending the arrival of representatives of R. W. Beck and Associates. APPOINTMENT OF 14EMBERS TO NOW-PROFIT CORPORATION (TAPD'D FINANCING CORPORATION) Thoma s Archer Francis Benoit , Marl lvn Dedmon, Herbert Gaarder and Bob Jones the original directors of the TDPUD Financing Corporation, have , agre ed to serve a second term on the Board. Although there is nothing remaining for the corporation to do in regard to financing the building, it mu st continue to exist for the duration of the debt on the building, Mr. Holzmeister reported. Director Maass moved that the original directors to the TDPUD Financing Corporation be appointed for another two-year term, and that the bvlsws be g brow ht before the Board for review and possible amendment (with respect to staggering the directors' terms). The motion was seconded by Director Sutton. ROLL CALL: all Directors, aye. SO MOVED. SALE OF 1.9 ACRE PARCEL ON CORNER OF HIGHWAY 89 AND DONNED PASS ROAD The District's agent , Bob Jones, advised that Richard Burge has signed the -3- PUDts counter offer for sale of the 1.9 acre parcel on the corner of The item was P Highway 89 and Donner Pass Road without modification. Tmade for the temporarily put over so that copies of the offer could be Board. CONSIDERRATI0N OF ADVERTISING POLICY reafter, The draft policy concerning small display ads was reviewed. Theolic be Director Maass moved, and Director White seconded, that the policy adopted. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF MOVING MENSE POLICY Director White said she does not agree that the relocation allowance for manager ial employees should be considered along with the entire compensation packages She recommended that the District provide comp documented by receipts reimbursement for moving expenses that are properly moving expenses up to an amount equal to one week's base salary, and that g ex include actual costs to move furniture and household itemsand transportationd costs at 22.5� per mile. The Beard directed that she an Manager Holzmeister revise the proposed policy for consideration at the August 15 meeting. CONSIDERATION AND POSSIBLE AWARD OF BID ON MARTIS VALLEY SUBSTATION ACCESS AND ONSITE PAVING PROJECT Director Sutton disqualified herself from participating in a decision on this matter since her company submitted a bid for the paving work. Consulting Engineer Sauers advised that three bids were received on the nrvi ect. He recommended award to the low bidder, Granite Construction Company, in the amount of $32,600• Director Maass moved, and Director White seconded, that the Martis Valley Substation access and onsite paving project be awarded to Granite Construction in the amount of $32 ,600. ROLL CALL: Sutton, absent, all other Directors, ayes CONSIDERATION OF BOCA ffYDROELECTRIC LICENSE ISSUES Mr. Holzmeister noted that the present FERC license requires construction on the Boca project to commence by May 1 , 1989- Final design drawings are to be filed with FERC for approval about March 1 , 1989 , so should be initiated by December 1 , 1988. If the District fails to file final design drawings by March 1 , FERC could take action to vacate the license. The District needs to decide soon which course to take. Ferris Gilkey and Nan Nalder of R. W. Beek were present to discuss this matter with the Board. Mr. Gilkey said that, currently, the District is taking measurements of the temperature and dissolved oxygen in the Boca -4- reservoi r in order to satisfy terms of a license article regarding water ualit . FERC has required that the District complete assessments of the expected impacts on water q, y of q y q nalit that may be attributed to operation the proposed ed hydro facility, and to perform an operations study to determine the regime and identify measures to avoid any adverse impacts. y Because of two ears of unusual precipitation, the information the District obtainsy this year will be for a very abnormal year and, therefore, not a condition which would normally be considered in project design. The Dist rict has advised FERC of the difficulties it is experiencing due to circums tances beyond its control. However, because of the present license requirements the District will be unable to provide FERC with the , request ed information and study in time to factor those study findings nto final_ design. Restrictions that may be imposed due to water qua itq affect the project feasibility. it is not in the best constraints may interest of the District to begin final design until the full impact of the assessment of water quality on project feasibility is known. A second important consideration is the ongoing negotiations with Sierra Pacific Power for a partial requirements power contract as opposed to the resent arrangements under which the PUD is purchasing its enie p SPPCo stated that , requirements from the company. During the negotiations, nreviously, costs which would normally be allocated to capacity charges have been allocated to energy charges in its FERC rate filings apolying to the present rate of $10 per the District. According to SPPCo , kilowatt-month and 45 mills per kilowatt-hour, which was used to test the kilowatt-month project feasibility, would change to approximately $18 per of the and 28 mills per kilowatt-hour if SPPCo is providing only a part of water District 's requirements. Since the project generates only o releases dictated by others , its value is only that of the energy displaced. Ms Nalder who recently attended a public hearing before the Federal � EnergyRegulatory Commission, summarized the proceedings and explained the g She said present atmosphere of unease surrounding the Commission. FERC said predicting FERC decisions at this point is virtually impossible. F y soon lack the necessary quorum to conduct business unless Congress acts ta a oint new Commissioners. The District's situation has been discussed PP with Congressman Shumway's aide, who explained that the Congressman wou ld expect the District to run the full administrative route before PER""PER"" prior to considering special legislation. Also, the situation has been discussed with FERC officials in the licensing office. They understand the District's problem but cannot speak for the Commission. The District could take no action in which case FERC would probably vac the license , the District could proceed to comply with the terms of ate license it order to begin construction by May 1989 , or the District could petition PERC for a stay of the license. The stay would stop the FERC; clock, but the District would have to obligate -5- itself to complete the water quality study, perform the required operations study, and respond and to any further requests from FERC during the period o the stay. R• W. Beck's estimate for requesting a stay of the license is $16,000. sion Director Maass moved, and Director Sutton seconded, After some discus , authorize the that the Board additional expenditure for legal an engineering costs in the amount $16 ,000 for Spiegel & McDiarmid and R. W. request a stay of the Boca license. ROLL CALL: all Directors , Beck to q aye. SO MOVED. TRANSFERS FROM RESTRICTED FUNDS TO GENERAL FUND Mr. Colburn reported that during 1988 the District made two debt service 11e recommended on the building which total $188,080.06• a General payments transferring that amount from the Restricted Building Fund to t Fund with an 90%/20% Electric/Water split. Director Maass moved and Director White seconded, that the Board authorize a transfer in the amount of $188,080.06 from the Restricted Building Fun to the General Fund. ROLL CALL: Sutton, no; all other Directors, aye. SO MOVED* SALE OF 1.9 ACRE PARCEL OR CORNER OF HIGHWAY 89 AND DORMER PASS ROAD The Board and Counsel reviewed Richard Burge's signed offer for purchase of the 1.9 acre parcel. Counsel Phelps said it is a legally binding contract, however, more detail will be contained in the escrow instructions. Mr. Jones noted that another offer was received but can't be considered since there exists a legally binding document. Direct or Maass moved that the Board formally state its intent to enter into a contra ct to sell the 1.9 acre parcel to Richard Burge for $375,000, an that a resolution authorizing this action be prepared for consideration at the next regular meeting. The motion was seconded. by Director Sutton. ROLL CALL: all Directors, aye. SO MOVED. ADJOURIWNT There beingno further business before the Board., Director Maass moved that the meeting etin be adjourned at 9:00 P.M. ; seconded by Director White. All Directors, aye, by voice vote. SO MOVED. YRUC DORMER PU LIC UTILITY DISTRICT Jo L. Corbett, Pr�esident� •-., P pared by •- -6-