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HomeMy WebLinkAbout1988-08-15 Min - Board REGULAR MEETING August 151 1988 ar meeting of the Board of Directors of the Truckee The regular t District was called to order by President Donner Public Utility Corbett at 7: 10 P.M. in the TDPUD Board Room. ROLL CALL: Directors Aguera, Sutton, White and Corbett were present; t• Director Maass was out of town and unable to attend the meeting. EMPLOYEES PRESENT: Tom Buckhouse and Susan Craig. CONSULTANTS PRESENT: Counsel John Phelps. OTHERS PRESEN T: Amon those present in the audience were Dick VanLandingham and Ted Rich of Cook Associates. APPROVAL OF MINUTES Direc tor Sutton advised that she will submit written corrections to the draft minutes of July 181 1988. 'n g the draft minutes of August 1, 1988, Director White Regards g said she thought direction was given to the Manager with respect to the policy on maintenance and miscellaneous services (Manager's Report -page 2) . The Secretary was asked to listen ger p to the tape and clarify the minutes. was directed to Also, Director White said she thought staff . 'on of submit a minimum bill to CalTrans for occupying a ports the unfinished area on the second story of the District complex Mana 's Report - Possible lease to California Department of Forestry (Manager's ger - p � page 3 e . Counsel Phelps noted that if the lease between CalTrans and the PUD has been signed, the District is protected from liability even if rent is not being charged. It was decided that reference to discussion regarding potential liability on the part of the District for allowing CalTrans to occupy unfinished space in the complex should be noted in the August 1 minutes. BILLS FOR APPROVAL The Board reviewed the bills presented for consideration, and Director White noted that the figures set forth under the description column for OrCom Systems do not add up to the total listed. Director Sutton asked for a break down of the $21,603.07 OrCom bill. loop, Director White moved, and Director Sutton seconded, that the 1 bills• presented for consideration be paid with the exception of .� the OrCom bi ll. All Directors, aye, by voice vote. SO MOVED. MANAGER'S REPORT Completion of second story of new complex District Engineer n ineer Buckhouse reported that carpet will be installed• upstairs in the complex tomorrow, and the project will be complete with the exception of the bathrooms. The bathrooms, he said, should be finished the week of August 21. Collection of household hazardous waste by Department of Transportation The Ne vada County Department of Transportation has asked to use the Distri ct's west parking area on Saturday, October 1 for the purpose of collecting household hazardous waste products such as par int cans clorox bottles, expired medicine, weed killer,auto and furniture polish, glue, pool chemicals and other materials the don't want to go into the land fill. Mr. khouse indicated a protective covering would be placed over Buc rove the parking lot. The Board indicated their intent to approve the request, and asked that the matter be placed on the next meeting agenda for formal action* PUBLIC INPUT There was no public input. CORRESPONDENCE Correspondence from CM[JA dated 8/10/8 8 The Cha irman made note of the letter from CMUA about Section 2 2 0 0 2 (c) (3) of the Public Contract Code (AB 1666) . Counsel Phelps said he spotted what he thought was an inconsistency in Section 22002 and, at the direction of the Board wrote to the State Controller concerning the Uniform Cost Accounting Commission Act. The State Controller copied Mr. Phelps' letter to CMUA. In his letter to the District, Jerry Jordan of the CMUA said that Section 2 2 002 (c) (3) of the Public Contract Code was included in the legislation to exempt any construction under 230 kv from all bid requirements. He agreed that there may have been a less confusing way of writing the language, but it clearlyincludes only construction projects over 230 kv as Therefore, any public works subject to force account limits. benefit of utility subject to the Act would not only have the ben the higher force account limits in general, but would also 2 force account limits on the construction of any ,�-- have no f o Further, any projects except power plants over 230 kv. outside the P 'ntenance of the District's system would fall o main attempt to force account limits. Mr. Jordan said that any p being clarify the language might result in the language g "clarified" to the detriment of the CMUA and special districts. (The Board passed a resolution at the February 11 1988 meeting electing that the District become subject to the Uniform Construc tion Cost Accounting Act as long as a negative response e There was no was not received to Counsel Phelps, query. response from the State Controller. ) COMMITTEE REPORTS Water Committee Director Sutton noted that the Water Committee met since the last meeting and discussed items related to concerns on and East South Rive r Street where the District constructed a line extension s years ears ago. She said Grace Robertson was at the meeting to review some of her on_going problems. Director further meetings Sutton said no conclusions were reached and will be held. PUBLIC HEARING Conside ration of ordinance adopting conflict of interest code Presid ent Corbett opened the public hearing at 7:35 P.M. P Counsel Phelps described the procedure followed to update the Distri ct's conflict of interest code to bring it into com Pliance with the Fair Political Practices Commission re g ulations. He noted that changes in state law pertaining if the conflict of interest code will be automatically adopted the ordinance is passed. Direct or Sutton asked that the exhibits attached to the ordinan ce be recopied to the Board as they were not legible. She noted that the new code is not as definitive as the previous form, which was specifically tailored to the TDPUD. The Board requested a copy of the Statement of Economic Interest form which is filed annually. There were no comments from the public, and the hearing was closed at 7:45 P.M. Director Ag uera moved, and Director White seconded, that the Board approve ordinance No. 8804 adopting the amended conflict of interest code. Counsel Phelps was asked to keep the Board informed of changes in the state law pertaining to this matter. 3 ROLL CALL. Maass,• absent; all other Directors, aye- SO � ORDAINED. RESOLUTION AP PROVING SALE OF 1.9 ACRE PARCEL ON CORNER OF HIGHWAY 89 AND DONNER PASS ROAD TO RICHARD BURGE resented a copy of the Preliminary Seller's Statement on The District's negotiator, Bob Jones, presented 1.9 acre parcel for informationalpurposes. The Board reviewed the draft resolution accepting the real estate purchase contract and p g receipt for deposit on AP#18-570-101 and Director Aguera moved that it be adopted by the Board; seconded by Director White. ROLL CALL. i • Maass absent; all other Directors, aye. SO RESOLVED. (Resolution No. 8824. ) HIRSCHDALE WATER SYSTEM IMPROVEMENTS - STATUS REPORT- CONSIDERATION OF PROGRESS PAY ESTIMATE NO. 7 Ted Rich, Co ok Associates' resident inspector, reported that the Hirschdale tank, it is good drinking water, and water is in He invited the Board for the final inspection is an inspection of the project progress.on Aug ust 16 at 2:30 P.M. Director Suttonsuggested su ested that (at the conclusion of this meeting) the meeting be adjourned to 2:30 P.M. on August 16 for a tour of the Hirschdale system. Direct or White moved, and Director Aguera seconded, that Joe Suters Progress Pa Estimate No. 7 in the amount of $1,980 be g Y approve payment.d for a ent. ROLL CALL: Maass, absent; all other Directors, aye. SO MOVED. CONSID ERATION OF COUNTY'S REQUEST TO INSERT REGISTER TO VOTE INFORMATION WITH CUSTOMER BILLS Note was made of Office Supervisor Chapman's memorandum stating that the BillingDepartment ran the County's stuffers through the equipment and had no problems with the operation. Direc tor Sutton moved, and Director White seconded, that the Board au thorize staff to include voter registration information provided b the County with customer bills. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF POLICY CONCERNING REIMBURSEMENT OF MOVING EXPENSES The draft policy on reimbursement of moving expenses was reviewed by the Board. It states that when hiring Certi mans erial employees from out of the area, the Districtshall p rovide reimbursement for moving expenses that are properly documented by receipts up to an amount equal to one week's base 4 • A era moved that the policy be adopted; �- salary. Director gu A uera, aye, Maass, ROLL CALL: g seconded by Director White. opposed to having sent; Sutton, no, stating that she is, District; absent; the Dl moving expenses of potential employees paid by mo g � White, aye; Corbett, aye. SO MOVED. CONSIDERATION OF RESOLUTION ACCEPTING EASEMENT FROM WII.LIAM AND ROSE MC CARTHY - UNIT 1, LOT 91, SIERRA MEADOWS After reviewing the draft, Director White moved that the Board adopt Resolut ion No. 8825 accepting the easement from the McCarthy s. ROLL CALL: Maass, absent; all other Directors, aye. SO MOVED. CONSIDERATION OF CALLING A SPECIAL MEETING AT THE REQUEST OF THE NEVADA COUNTY BOARD OF SUPERVISORS REGARDING THE GROUNDWATER LAWSUIT The County of Nevada Board of Supervisors, by letter dated 1988 requested a joint meeting with the PUDrBoard on August 4, 'August 23 to discuss pending litigation on the County's groundwater ordinance. Counsel Pp suggested Phelps su ested checking with Special Counsel McDonough prior to scheduling any meeting with the County. Director Su tton stated that the District's attorney should be ' handling the matter at this point; the PUD just spent $75,000 it and has a winning decision. The Chairman tabled on the lawsui t the matter to closed session. CLOSED SESSION The meeting etin was adjourned to closed session at 8:15 P.M. pursuant to Section 54956.9 (a) of the Government Code, to discuss the groundwater litigation with Nevada County. RETURN TO PUBLIC SESSION The meeting tin was returned to public session at 8:47 P.M. The p Chairman reported that the Board discussed the County's request for a joint meeting on August 23 to discuss the groundwater � ordinance litigation. Direct or Sutton moved that the Board decline the County's invitation to hold a joint meeting to discuss the groundwater ordinance litigation. The motion was seconded by Director g White. All Directors, aye, by voice vote. SO MOVED. ADJOURNMENT t 8:48 P.M. , Director Aguera moved that the meeting be A purpose of adjourned to 2:30 P.M. on August 16, 1988 for the pure J 5 ,.— a Hirschdale water system. The Directors .are to inspecting the Director mee t at the water tank/pump station; seconded by White. All Directors, aye, by voice vote. SO MOVED. TRUC E B C UTILITY DISTRICT .L 7 By Jo Corbett, sident Prepared by ' Susan M. Craig, Deputy District Cle C:\WP\MINUTES 6