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HomeMy WebLinkAbout1988-09-19 Min - Board .A- REGULAR MEETING September 19, 1988 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Corbett at 7:04 P.M. in the TDPUD Board room. ROLL CALL: Directors Aguera, Sutton, White and Corbett were present; Director Maass traveled to Washington D. C. with Manager Holzmeister to appear before the Federal Energy Regulatory Commission concerning the Boca hydroelectric license. EMPLOYEES PRESENT: Tom Buckhouse and Susan Craig. CONSULTANTS PRESENT: Counsel John M. Phelps. OTHERS PRESENT: Among those present in the audience were Bill Austin, Dick VanLandingham, Ken Osburn, Charlie Pratt, Travis Pribble, Jeff Heuseveldt, Jennifer Garren, Jeff Birchell, Eve Van Prooyen, Jennine Phillips and Jezus Jiminez. APPROVAL OF MINUTES � Director Sutton moved, and Director White seconded, that the Board approve the minutes of July 18, 1988 as amended. All Directors, aye, by voice vote. SO MOVED. Director Sutton moved that the minutes of August 1, 1988 be approved as presented; seconded by Director Aguera. All Directors, aye, by voice vote. SO MOVED. Director Sutton moved that the minutes of August 15, 1988 be approved in final form as presented. The motion was seconded by Director White. All Directors, aye, by voice vote. SO MOVED. STATEMENT OF GENERAL FUND AND BILLS FOR APPROVAL Mr. Buckhouse explained that the Byron Jackson bill in the amount of $9,402.38 for rebuilding the Prosser well pump was authorized by the Board as a part of the improvement project. Director Sutton asked that an explanation about the backflow device purchased from Sacramento Utilities Supply be provided to the Board. She also requested that staff be thanked for detailing the Sauers Engineering bill on the list of bills presented for consideration. Director White moved, and Director Sutton seconded, that the bills presented for consideration be approved for payment as submitted. All Directors, aye, by voice vote. SO MOVED. 1 MANAGER18 REPORT Budget report Attached to the Manager's Report for review by the Board were an investment report, income statement and balance for the period through August 31, 1988. There was no discussion. Status of Hirschdale water system improvements Director Sutton noted that the Water Committee met on September 15 to discuss the Hirschdale water system improvements. Another Committee meeting will be held at 7:30 P.M. on Monday, September 26 to discuss the water system improvements, Joe Suter's change order request, and finalizing the project. Director Sutton asked that the Hirschdale residents be notified; Bill Austin, present in the audience, asked to be copied with Joe Suter's change order request. Status of discussions with Grace Robertson Manager Holzmeister's report advised that the Water Committee met with Grace Robertson on September 15 and discussed several issues including her obligation to pay for a portion of the new water ., line, the PUD use of her lines to serve Porter and McGinity, and the status of her spring water. Director Sutton noted that the Water Committee will again meet in the afternoon on September 2 6th to further discuss Mrs. Robertson's concerns. Water quality report Mr. Buckhouse said there were no positive samples during the month of August. Report on Unit 16 (line truck) Mr. Buckhouse reported that Unit 16 is a 1986 GMC line truck with a 1975 boom mounted on it. The chain and cable which anchor the hydraulic ram on the boom were badly worn. It has been five years since a rebuild kit was installed, and five years is about the maximum time between rebuilds. High Ranger in Reno, the manufacturers of the boom, installs the rebuild kit for a cost of approximately $20, 000. As Unit 16 must be in good operational condition for winter, the Manager has scheduled the work to be performed as soon as the parts can be obtained. Director Aguera moved that the Board approve the repairs to the 10001- boom on Unit 16, and that it be delivered to the shop as soon as 2 the parts have been received; seconded by Director Sutton. All Directors, aye, by voice vote. SO MOVED. CORRESPONDENCE September 6, 1988 letter from Nevada County Board of Supervisors Director Corbett mentioned the letter from the Board of Supervisors responding to the District's request for reimbursement of expenses involved in attending County Water Advisory Committee meetings. County Counsel has advised the supervisors that payment of travel expenses to individuals serving as volunteers on County committees exposes the County to liability for injuries which such individuals sustain when traveling to and attending committee meetings. Director Sutton said she would like to write a letter asking why the Board of Supervisors can't reimburse the TDPUD representative's expenses when G. B. Tucker was reimbursed for attending a conference while he was a member of the Advisory Committee. No direction was given. COMMITTEE REPORTS There were no Electric or Finance Committee reports. �,..., APPOINTMENT OF CIVIL ENGINEER AND APPROVAL OF SALARY By memo, the Screening Committee recommended to the Board that Andrew Hyde of Kalispell, Montana be appointed as the District's Civil Engineer. Director Corbett said he did not want to make this decision with Director Maass absent, and tabled the matter to the next meeting. Director Sutton asked for a copy of Mr. Hyde's application for review. NEW COMPLEX - DISCUSSION AND POSSIBLE DECISION RE LANDSCAPING The Chairman tabled this item until Sara Ross of the Villager Nursery is present. RESOLUTION ACCEPTING EASEMENT FROM TAHOE TRUCKEE UNIFIED SCHOOL DISTRICT Mr. Buckhouse advised that the subject easement is for the underground utilities at the fire house/ambulance building. Counsel advised that the grant deed was in order. Director White moved that the Board adopt the Resolution accepting an easement from the Tahoe Truckee Unified School District; Director Sutton asked that a map of the easement be attached to the resolution. The motion was seconded by Director Aguera. ROLL CALL: Maass, absent; all other Directors, aye. SO RESOLVED. RESOLUTION ACCEPTING EASEMENT FROM ESTABROOK, PIERCE AND FOWLS 3 �� Director Sutton mentioned a potential problem relating to this easement. She moved that it be referred back to the Water Committee for additional review, and asked that a map of the easement be attached to the resolution. The motion was seconded by Director White. All Directors, aye, by voice vote. SO MOVED. REVIEW OF DRAFT RESPONSE TO REPORT ISSUED BY NEVADA COUNTY GRAND JURY The draft response to the report issued by the Nevada County Grand Jury relating to conditions of office was reviewed by the Board. Counsel noted that it is the Public Utilities Code that regulates the conditions of office, not the Government Code. Director Sutton moved that the letter be approved with the correction noted by Counsel Phelps. SO MOVED by consensus. REQUEST OF DIVISION OF MINES AND GEOLOGY RE GRAVITY MARKER By memo Mr. Holzmeister noted that the gravity pendulum marker sought by the Division of Mines and Geology is not located on District property, but on County property. Director Sutton moved that the Division of Mines and Geology be advised. SO MOVED by consensus. NEW COMPLEX - DISCUSSION AND POSSIBLE DECISION RE LANDSCAPING Director White moved that this matter be tabled to the next meeting since the consultant was not available to answer questions. Director Sutton, for the record, stated she was surprised that Sara Ross (of the Villager Nursery) was involved in planning the landscaping. She said she has reservations about planting grass on a slope right next to the front windows, and recommended low- growing ground cover. Mr. Buckhouse noted that Sara Ross was hired by the Architect, Dale Cox, to draw up the plans and specifications for landscaping the new complex. By consensus, the matter was put over so the Board could discuss the situation with Sara Ross. APPOINTMENT OF CIVIL ENGINEER Director White, member of the Selection Committee, noted she would not be present at the next regular meeting and volunteered to answer any questions the Directors might have concerning the Committee's choice for the Civil Engineer position, Andrew Hyde. She also explained the procedure followed by the Committee. 4 Director Sutton asked for a copy of Mr. Hyde's resume for review prior to the next meeting. ADJOURNMENT Director Aguera moved, and Director White seconded, that the meeting be adjourned at 7:57 P.M. All Directors aye by voice vote. SO MOVED. CALL TO ORDER As Sara Ross of the Villager arrived before the Directors left the building, Director White moved to recall the meeting to order at 8:05 P.M. ; Director Aguera seconded the motion. All Directors, aye, by voice vote with the exception of Director Sutton, who indicated to the Board that she believed the reconvening of the meeting after adjournment was improper. Dick VanLandingham, the only member of the audience present at the time of the adjournment, was still present when the meeting reconvened. NEW COMPLEX - DISCUSSION AND POSSIBLE DECISION RE LANDSCAPING Ms. Ross noted that the landscaping performed last fall, subcontracted by Value Builders to Danko, was not done in accordance with the plans and specifications approved by the Board and the County Planning Department. She discussed laying sod and hydroseeding - included in the landscaping plan - as compared to planting ground cover. She noted it is now too late in the season to plant a lawn and be assured that it will take. After some discussion with Ms. Ross, Director Sutton asked what direction was given to the Manager at the last Board meeting regarding landscaping and asked the Secretary to check into the matter. ADJOURNMENT There being no further business before the Board, Director Aguera moved that the meeting be adjourned at 8:20 P.M. ; seconded by Director White. All Directors, aye, by voice vote. SO MOVED. TR KEE NNER P BLIC UTILITY DISTRICT J L. Corbett, siden r pared by Susan M. Craig, Deputy District Cl smc 5