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HomeMy WebLinkAbout1988-11-21 Min - Board -• REGULAR MEETING November 21, 1988 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Corbett at 7:04 P.M. in the TDPUD Board Room. ROLL CALL: Directors Aguera, Sutton, White and Corbett were present; Director Maass was out of town on business. EMPLOYEES PRESENT: Paul Colburn, Andy Hyde, Peter L. Holzmeister and Susan Craig. CONSULTANTS PRESENT: Counsel James Porter. OTHERS PRESENT: Among those present in the audience were Grace Robertson, Laurie Kelly and Kevin Horner. APPROVAL OF MINUTES Director Aguera moved, and Director White seconded, that the minutes of October 17, 1988 be approved as written. All Directors, aye, by voice vote. SO MOVED. STATEMENT OF GENERAL FUND AND BILLS FOR APPROVAL With respect to the Statement of General Fund, Director Sutton posed some questions concerning the consumer deposits; she asked that both consumer deposits and facilities fees be placed on a future agenda for discussion. Regarding the loan from the Department of Energy for the Boca project and the grant for the Hirschdale water improvements from the State, Director Sutton said she thinks these funds should be accounted for separately. She said she is not satisfied with the way the general fund is being used and with what is happening with consumer deposits, facilities fees and special monies coming to the District such as grants and loans. Finance Supervisor Colburn noted that there are separate ledgers for different projects, and the District's practices are consistent with General Accounting Principles and the FERC chart of accounts, which is universally accepted for utilities. Director White moved that the Board accept the statement of accounts and financial statements as presented and submit the same for audit; seconded by Director Aguera. ROLL CALL: Aguera, aye; Maass, absent; Sutton, no; White, aye; Corbett, aye. SO MOVED. Director Sutton moved, and Director White seconded, that the bills presented for consideration be approved for payment. All Directors, aye, by voice vote. SO MOVED. 1 ate+ MANAGER IS REPORT Status of Hirschdale project Mr. Holzmeister advised that on November 23, -1988, Jess Morehouse of the State Health Department will perform an inspection of the Hirschdale water project with Dan Cook, Andy Hyde and Dave Rully. At the conclusion of the inspection, it is expected that Mr. Morehouse will authorize the District to operate the system. The District should be able to accept service applications by December 1. A letter noting that the well will produce water which may contain iron and manganese will be sent to the customers along with the applications. Mr. Holzmeister suggested conducting another test on the well after the system has been in use for three to six months. It was noted that the Notice of Acceptance and Completion will not be recorded with the County until Mr. Morehouse has approved the system. Payment to the contractor will not be made until after the audit (to be performed by Terry Lowell) and at least 35 days after recording of the Notice of Completion. Status of sale of 1.9 acres The Manager said that last week Mr. Burge submitted development plans to Nevada County. Things seem to be progressing quickly, and if all goes well at the County level, the sale should close soon. Review of financial statements It was noted that the financial statements were discussed earlier in the meeting. PUBLIC INPUT There was no public input. CORRESPONDENCE Grace Robertson's letter of November 18, 1988 Mrs. Robertson's memo noted that she owns more than one piece of property and is out of town often. She is requesting a single monthly statement be sent at the end of each month for all her various PUD accounts, and that payment be due by the tenth of the following month. Much discussion ensued. Director White suggested Mrs. Robertson take advantage of the equal payment plan so the exact amount of each account is known in advance and could be paid before she 2 leaves the area. Mrs. Robertson stated that she could solve her problem by depositing money with the PUD in advance and carrying a credit balance on her accounts. The Board discussed the policy concerning late charges; also mentioned was the lapse of time between the date the bills are calculated and when they are mailed and resultant problems. COMMITTEE REPORTS Ad hoe committee on fire facilities Manager Holzmeister noted that Directors Maass and Sutton were appointed to look into issues concerning fire facilities and street lighting. They have met and discussed fire facilities and will come to the Board in the future with recommendations relating to the fire hydrant charge and agreement with the Fire District. Director Aguera asked to be copied with the TDPUD/Fire District agreement. EAST SOUTH RIVER STREET WATER LINE PROJECT - CONSIDERATION OF COST RECOVERY ALLOCATION - CONSIDERATION OF PROPOSED RESOLUTION OF GRACE ROBERTSON'S CONCERNS Regarding the East South River Street water line cost recovery allocation, Director Sutton asked that a letter noticing the hearing and a copy of the cost allocation be sent to the affected property owners next week. She suggested the hearing be set for the second meeting in January and the Board was in agreement. Manager Holzmeister advised that the District has had no written response from Grace Robertson concerning the proposed settlement of the East South River Street water line project issues dated November 1, 1988. The Board reviewed the November 18 Water Committee communication having to do with revisions to the recommendations proposed in the memorandum dated October 29. Mr. Holzmeister presented a map showing the properties involved in this water line project and explained the Water Committee's recommendations. The recommendations for agreement are as follows: 1) The existing water service to Lot N, as identified on the tentative lot line adjustment map and a portion of AP#19-152-44 will remain in place, but will be disconnected and remain off until such time as the parcel is developed. Conditions of the permanent service include: �^ a) that the service is permanent; 3 b) that the existing internal distribution system be physically removed or capped off at the eastern lot line of Lot N; c) the service will be provided for use at a single-family residence or a duplex residence, and that the applicant for service has the option of retaining the 1" service or converting it to two 5/8 x 3/4" services; d) the applicant will receive service to the single or double service at no cost other than the normal monthly water usage charges. At the time service is requested, the District's current reconnection fee is applicable. 2) A 5/8 x 3/4" water service will be provided to lot V as identified on the tentative lot line adjustment map, being a portion of AP#19-152-08, further identified as the "Green House. " This service will be installed at no cost to Mrs. Robertson. Conditions of the permanent service include: a) the service is permanent; b) the permanent service will be provided at no cost to Mrs. Robertson other than normal monthly water usage charges; c) the District will provide a 1 1/2" service lateral to the northwest property corner of Lot V and install a 5/8 x 3/4" water service at this point; d) Mrs. Robertson will be responsible for having the property corner staked for placement of the service and she must provide an easement for the service; e) Mrs. Robertson will be responsible for locating the existing point of service at the "Green House, " and for extending her service line to the northwest corner of Lot V in order for the District to make the connection. 3) The District acknowledges that the structure on Lot U of the tentative lot line adjustment map is an unused washroom facility which does not have an active District water service. At such time as water service is needed for the structure, a separate service must be established and connected to the 1 1/2" service lateral described in Number 4 2c above. Lot U will be subject to the normal connection and facilities fees, as well as an assessment for its share of the cost of construction of the water line at such time as the service is required. 4) A temporary 1" water service will be provided at the northeast property corner of Lot Z as identified on the tentative lot line adjustment map, also being a portion of AP# 19-152-08, or at the southeast property corner of Lot M on the tentative lot line adjustment map, also being AP# 19-152-03. This temporary service is to be used for the provision of water to the existing trailer park being operated on Lots W, X, Y and Z of AP# 19-152-08 and Lot M. further identified as AP# 19-152-06. This 1" temporary service is being supplied as a temporary convenience only. No credit will be given for this service in the future. This temporary service is also to the District's advantage because it eliminates from use a portion of the old private system that could cause administrative and water quality problems in the future. The District acknowledges that existing rules and regulations do not allow for the transfer of water from one parcel to another; however, in the interest of maintaining service to the existing Riverview Trailer Park, this temporary service will be provided. Conditions of this temporary service include: a) the service is temporary; b) the temporary service will be provided at no cost to Mrs. Robertson, except for normal monthly water usage charges; c) Mrs. Robertson will be responsible for having the property corner staked for placement of the service and she must provide an easement for the service; (Item d not listed) ; e) Mrs. Robertson will be responsible for locating the existing water service on this parcel and for extending the existing service to the northeast corner of Lot Z in order for the District to make the connection; f) the service is being provided to Mrs. Robertson only in order for her to continue operation of the existing Riverview Trailer Park. At such time as 1000*1 any lot within either parcel is sold or any 5 subdivision or alteration of the existing lot lines is made or the use is expanded to include a use other than a state permitted mobile home park, the temporary service to that parcel will be abandoned, and application must be made to the District for service to any of the lots for which water service is desired. All applicable fees, including the main line buy-in and current tapping, connection and facilities fees will be charged at the time of application; g) the existing 1" internal water distribution system which is supplied by the 1" water service on Lot N, being a portion of AP#19-152-04 must be capped off and abandoned in place, both at the western property line of Lot M and the western property line of Lot W or physically removed; h) this service will be discontinued if the mobile home park permit is withdrawn or lapses. The remaining parcels will be subject to normal connection, tapping and facilities fees as well as an assessment for their share of the cost of constructing the water line. There was some discussion and several amendments to the Committee's recommendations were made. Director White moved that the Board accept the recommendations made by the Water Committee, as amended, regarding Grace Robertson's properties and the East South River Street water line; Director Aguera seconded the motion. Amendments to the recommendations are as follows: lb) This item should specify that Mrs. Robertson will be responsible for the expense involved in physically removing or capping the internal distribution system at the eastern lot line of Lot N; 3) This item shall specify that there will be no tapping fee or road-crossing expense for the water service to Lot U; 4b) Change "The temporary service will be provided at no cost to Mrs. Robertson, except. . . " to, "The temporary service will be provided at no cost, except. . . " and 4f) "The service is being provided to Mrs. Robertson only in order for her to continue operation of the existing Riverview Trailer Park, " shall be changed to, "The service is being provided only for the continued operation of a state permitted mobile home park. " Grace Robertson noted that she did not receive a copy of the Water Committee's recommendations until this afternoon and was uncertain as to whether or not it was acceptable to her. Director White withdrew her previous motion and moved that the East South River Street water line agreement be prepared in final form, � as amended, and placed on a future meeting agenda for 6 10dw&_ consideration; seconded by Director Aguera. ROLL CALL: Maass, absent; all other Directors, aye. SO MOVED. CONSIDERATION OF CAPITALIZING JOINTLY USED ASSETS IN THE ELECTRIC ACCOUNTS Mr. Holzmeister referred to Counsel Phelps' memorandum regarding separate Water and Electric Department accounting. It was his conclusion that the Public Utility District Act contains only a very general requirement that the District account for its Water and Electric departments separately, and that each department be self-sustaining. After some discussion, Director White moved that the Board accept an accounting procedure whereby any jointly used asset be capitalized in the Electric Fund and an annual rental be calculated and charged the Water Fund based on the depreciable life of the asset and in accordance with REA guidelines and recommendations. Director Aguera seconded the motion. ROLL CALL: Maass, absent; all other Directors, aye. SO MOVED. Manager Holzmeister advised that he would prepare a draft policy for this accounting procedure for consideration by the Board at a future meeting. AWARD OF BID - POLES Director Aguera moved that the Board award the bid for wood poles to the low bidder, McCormick and Baxter Company of San Francisco for a total price of $12,750; seconded by Director Sutton. ROLL CALL: Maass, absent; all other Directors, aye. SO MOVED. DISTRIBUTION OF THE PROPOSED 1989 BUDGET Mr. Holzmeister noted there are several pages remaining to be completed prior to binding and distributing the proposed 1989 budget. He indicated he is not proposing a rate increase in either the Water or Electric Department. By consensus, the Board directed that a public hearing to discuss the proposed budget be set for December 19 and advertised in accordance with policy. ADJOURNMENT There being no further business before the Board, Director Aguera moved, and Director White seconded, that the meeting be adjourned 7 at 9: 30 P.M. All Directors, aye, by voice vote. SO MOVED. TRUCKEE DONNER PUBLIC UTILITY DISTRICT 1 4 62 ..�. es A. Maass, P esident Prepared by Susan M. Craig, Deputy District C rk smc ,1'-*- W000*_ 8