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Home My WebLink About1988-12-19 Min - Board UtilityDistrict Truckee Donner Public Post Office Box 309 • 11570 Donner Pass Road • Truckee, California 95734 (916)587-3896 40000 REGULAR MEETING 7 :00 P.M. - Monday, December 19, 1988 TDPUD Board Room A G E N D A 1. Call to order 2 . Roll call 3 . Approval of minutes: a) November 7 and 21, 1988 4 . Statement of general fund and bills for approval 5. Manager's report a) Water quality b) Financial reports 6. Public input 7. Correspondence a) McDonough letter of 12/6/88 re groundwater ordinance b) SWQCB, Lahontan Region letter of 12/1/88 re contaminated ground water 8. Committee reports PUBLIC HEARING (7:30 P.M. or as soon thereafter as possible) 1. Consideration of ordinance effecting a compensation adjustment for the General Manager UNFINISHED BUSINESS NEW BUSINESS 1. Discussion of proposed 1989 budget; possible direction to schedule public hearing 2 . Authorization to write off bad debts (accounts receivable) CLOSED SESSION RETURN TO PUBLIC SESSION ADJOURNMENT CERTI F I CATION I hereby certify that the foregoing agenda has been posted in the District office and Government Center, provided to the U. S. Post Office d County Library for posting, and mailed to the Directors and i ereste partie on December 14, 1988 . Susan M. Craig, Deputy p1strict Clerk .�"'- TRUCKEE DONNER PUBLIC UTILITY DISTRICT STATEMENT OF GENERAL FUND - NOVEMBER 30, 1988 BALANCE IN GENERAL FUND 10/31/88 724,867.57 RECEIPTS ELECTRIC REVENUE 498,611.60 WATER REVENUE 98,508.63 CONNECTION FEES, WORK ORDERS, ELECTRIC 6,560.00 CONNECTION FEES, WORK ORDERS, WATER 1,400.00 MISC. BILLING REVENUE 3,349.75 CONSUMER DEPOSITS, ELECTRIC 48,559.50 CONSUMER DEPOSITS, WATER 6,670.00 FACILITY FEES, ELECTRIC 2,300.00 MISC. RECEIPTS 1,146.09 STANDBY WATER 15.00 MEDICAL INS. REIMBURSEMENT 399.40 PURCHASE POWER REFUND 181.94 --------------- TOTAL RECEIPTS 667,701.91 -`SBURSEMENTS ACCOUNTS PAYABLE DISBURSEMENTS 665,478.10 LESS VOID CHECKS FOR PREVIOUS MONTHS (82.00) TRANSFER TO RESTRICTED ELECTRIC BLDG. FUND 181.94 (PURCHASE POWER REFUND) --------------- TOTAL DISBURSEMENTS 665,578.04 --------------- BALANCE IN GENERAL FUND 11/30/88 726,991.44 INVESTMENT SUMMARY PORTION OF GENERAL FUND IN LAIF 603r522.02 RESTRICTED ELECTRIC FUNDS IN LAIF 1,364,508.68 RESTRICTED WATER FUNDS IN LAIF 1,716,969.30 --------------- TOTAL INVESTED IN LAIF 3,685,000.00 EFFECTIVE YIELD ON INVESTMENT FOR MONTH 8.440% BILLS FOR BOARD APPROVAL - December 19, 1988 TOTAL ELECTRIC WATER GENERAL DESCRIPTION wrr wr rrrwwr -----wrwwr wrrrww rrwwrrwwwwrwrrw------------wrr ww-^ww wr.r w ww.rwrwrwww--�P.------- ANALYTICAL ASSOCIATES INC. 20059.10 2,059.10 SUBSTATION TRANSFORMERS OIL ANALYSIS B & B PLUMBING 1,240.00 1,240.00 FINISH INSTALATION OF DRINKING FOUNTAIN UPSTAIRS IMPROVEMENT � CAMELLIA VALLEY SUPPLY 1,994.92 10994.92 WATER MET ER,, COMMERCIAL SERVICE SAUERS ENGINEERING INC. 743.40 125.00 618.40 DR. ORME (200.00), MARTIS VALLEY SUB.(125.00) PROSSER HEIGHTS PUMP TEST (54.60), FACILITY FEE ANALYSIS (300.00), MISC. (63.80) wrrwrswrwrrwr..wr. rrrw��rwww w r r w w r w r w w r-w rw r w w wrwwrr 60037.42 3,424.10 21613.32 .. REGULAR MEETING December 19, 1988 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Maass at 7:03 P.M. in the TDPUD Board Room. ROLL CALL: Directors Aguera, Corbett, White and Maass were present; Director Sutton was absent. EMPLOYEES PRESENT: Tom Buckhouse, Mary Chapman, Paul Colburn, Andy Hyde, Peter Holzmeister and Susan Craig. CONSULTANTS PRESENT: Counsel John Phelps. OTHERS PRESENT: Kevin Gum. APPROVAL OF MINUTES Director Aguera moved, and Director Corbett seconded, that the Board approve the minutes of November 7 and 21, 1988 as prepared. All Directors, aye, by voice vote. SO MOVED. STATEMENT OF GENERAL FUND AND BILLS FOR BOARD APPROVAL There were no questions concerning either the statement of general fund or the bills presented for consideration. Director White moved, and Director Corbett seconded, that the bills be approved for payment. All Directors, aye, by voice vote. SO MOVED. MANAGER'S REPORT Water quality The Board was copied with the water quality report for November. It showed that the District experienced one bad tube at the Airport Well; however, there were no bad tubes within the distribution system, so it could have been a laboratory problem. Financial reports Mr. Holzmeister noted that the Directors were provided with copies of the balance sheets and income statements for water and electric through November. Groundwater ordinance lawsuit Manager Holzmeister reported that the judge signed the groundwater ordinance order prematurely as submitted to his office. County Counsel 's office is requesting that some of the language contained in the order be reviewed, so the appeal process will not begin A^ until after the judge has completed his review. PUBLIC INPUT 1 There was no public input. CORRESPONDENCE McDonough letter of 12/6/88 re groundwater ordinance The Chairman mentioned the letter from Mr. McDonough dated December 6, 1988 regarding the groundwater ordinance, but there was no discussion. SWQCB, Lahontan Region letter of 12/1/88 re contaminated ground water Lahontan is requesting that the District submit a plan for ground water investigation and cleanup for review and comment prior to February 11 1989. Mr. Holzmeister explained the original abatement order related to the petroleum product discharge which was discovered during the new complex excavation. (The California Agriculture Inspection Station was previously located on the site; the building was heated by oil, with an underground storage tank. This was not known until excavation began for the PUD building. ) The Board discussed other possible sources of the contamination, such as the Exxon Station and the Tamietti Tire building. Director Maass asked that the Manager draft a letter to Lahontan stating that the District will monitor the groundwater as required, but will assume no liability for the alleged contamination going in the direction of Truckee Fire Station No. 2. Mr. Holzmeister recommended that SEA be asked to act as the District's consultants when actual monitoring begins. COMMITTEE REPORTS There were no committee reports. AUTHORIZATION TO WRITE OFF BAD DEBTS (ACCOUNTS RECEIVABLE) The Office Supervisor's memorandum of December 14 included a copy of the current write-off list in the amount of $22, 321.08. It represents all accounts that closed on June 30, 1988 or before that still have an outstanding balance. Mr. Holzmeister noted that the percentage of write-offs has been reduced consistently since 1981. Several customers and the amount of their outstanding balances were discussed. Director White specifically asked that collection efforts continue for Mary Smolsky and Bill Tamietti. She also asked that Office Supervisor to call her regarding the Knowles (CB White) account. Director Corbett moved, and Director White seconded, that the Board authorize uncollectible accounts in the amount of $22,321. 08 be written off. All Directors, aye, by voice vote. SO MOVED. 2 DISCUSSION OF PROPOSED 1989 BUDGET; POSSIBLE DIRECTION TO SCHEDULE PUBLIC HEARING Manager Holzmeister reviewed with the Board the Water and Electric Income Statements, Statements of General Fund and Summary. The Summary shows the Electric Department with a net loss of $245, 124, a decrease of $72, 127 in the general fund, and estimates additional revenue required as $400,000. The Water Summary shows a net income of $ (104,729) , a decrease of $145,229 in the general fund, and estimates additional revenue required as $150,000. The average residential electricity rates of several utilities (expressed in cents per kwhr as of June 1988) were discussed. TDPUD is 7 .3. PG&E is 8.7, Southern California Edison is 8. 0, Los Angeles Department of Water and Power is 7.7, San Diego Gas and Electric is 11. 0; the statewide average is 8.5. The Board asked that rates for Sierra Pacific Power and Sacramento Municipal Utility District be included on the list and that copies be provided to each Director. It being 7:30, the Chairman suspended discussion of the budget and moved to the public hearing. PUBLIC HEARING - CONSIDERATION OF ORDINANCE EFFECTING A COMPENSATION ADJUSTMENT FOR THE GENERAL MANAGER The public hearing was opened and the Chairman called for comments or discussion. Being none, Director Corbett moved that the public hearing be closed; Director White seconded the motion. SO MOVED unanimously. Director Corbett moved that the Board adopt Ordinance No. 8806 effecting a 3% compensation adjustment for the General Manager effective January 1, 1989. Director White seconded the motion. ROLL CALL: Sutton, absent; all other Directors, aye. SO ORDAINED. DISCUSSION OF THE PROPOSED 1989 BUDGET; POSSIBLE DIRECTION TO SCHEDULE PUBLIC HEARING Mr. Holzmeister presented options for raising revenues as follows: 1) perform a cost of service study and redesign rates by March 1, 2) increase security light fee by February 1, 3)contact the County regarding implementation of a charge for street lights (by January 15) , 4) increase the transfer fee by February 1, 5) complete the power contract with the Northern California Power Agency as soon as possible, 6) install load control for water pumps (already in the works and to be completed by February 1) , 7) review and possibly change the 80/20 split, and 8) implement a new investment policy. There was some discussion, and Director White recommended cutting capital expenditures and reviewing the budget in six months if significant items have not been accomplished or changing the budget to show anticipated additional revenues. She then asked for an adjusted budget including internal savings and increases in fees. 3 Responding to the Finance Supervisor's question, the Board indicated it would like to maintain between one half and one million dollars in the general fund (approximately 45 days' operating cash) . The Chairman asked that a balanced budget be presented at the public hearing. Director Corbett moved that the public hearing be set for 7:30 P.M. on January 3, 1989; seconded by Director Aguera. All Directors, aye, by voice vote. SO MOVED. ADJOURNMENT There being no further business before the Board, Director Aguera moved that the meeting be adjourned at 8:22 P.M. ; seconded by Director Corbett and passed unanimously. TRUCKEE DONNER PUBLIC UTILITY DISTRICT J#Jes A. Maass, eside w Prepare by Susan M. raig, Deputy District qk6ift smc 4