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Home My WebLink About1985-08-19 Min - Board REGULAR MEETING August 19 , 1985 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7 :03 P.M. by President Duffy in the TDPUD Board Room. ROLL CALL: Directors Cooley , Corbett , Hamilton , Maass and Duffy were present . EMPLOYEES PRESENT: Tom Buckhouse , Peter Holzmeister and Susan Ford were present . CONSULTANTS PRESENT: Counsel John M. Phelps was present . APPROVAL OF MINUTES Director Maass moved , and Director Hamilton seconded , that the minutes of July 15 , 1985 be approved as written. ROLL CALL: All Directors , aye . SO MOVED, Director Maass moved , and Director Hamilton seconded , that the Secretary be directed to prepare the minutes of July 29 , 1985 in final form as written. ROLL CALL : All Directors , aye . SO MOVED, BILLS FOR APPROVAL Responding to a question posed by one of the Directors with respect to a bill from Utility Tree Service , Manager Holzmeister advised that the tree trimming work is progressing well and is very organized . Work in Prosser Lakeview is almost complete ; work in Tahoe Donner and at Donner Lake will commence soon. By winter , the District will have limited exposure to trees falling into lines. g Director Maass moved , and Director Hamilton seconded , that the bills presented for consideration be paid . ROLL CALL : All Directors , aye . SO MOVED. MANAGER'S REPORT NCPA Annual Meeting Mr. Holzmeister advised that the Northern California Power Agency will be holding its annual meeting September 259 26 and 27th at Caesar ' s Tahoe . He thought it advisable for the Directors as well as Tom Buckhouse , Mary Chapman and himself to attend and become better acquainted with NCPA staff and programs . The cost would be minimal - $50 per person registration fee , which includes materials and luncheons . He asked the Board to let him know who would like to attend . 1 Posting of signs on power poles With respect to the posting of signs on power poles , the Manager advised that the District does have a policy prohibiting such posting , which is in accordance with the California Penal Code . (PCC Section 556 . 1 states that it is a misdemeanor for any person to place or maintain any signs or other advertising upon power poles . ) A copy will be forwarded to Robert French, who asked the District ' s support of a proposed County Ordinance relating to this matter. Budget for 1986 Mr. Holzmeister reported that 1986 budget preparation is currently underway , and the District intends to keep to the schedule approved at the last Board meeting. Board meeting packets The Manager noted that a candidate for the PUD Board requested Board meeting packets . It was previously decided that individual packets would not be made available to the public , but one would be available prior to the meetings for review by interested parties . By consensus , it was determined that any candidate for a District seat may be provided with a packet upon request. PUBLIC INPUT Posting of signs on power poles Pat Sutton, former TDPUD Director , stated she thought the District previously adopted an ordinance allowing the District to remove signs posted on power poles and bill the responsible party , and that this policy was put into effect for the safety of linemen. Director Maass indicated a search would be made for such an ordinance . CORRESPONDENCE There was no correspondence discussed by the Board . COMMITTEE REPORTS There were no committee reports . PROJECT 85-11 DOWNTOWN WATER SYSTEM IMPROVEMENTS — CONSIDERATION OF FINAL PAY ESTIMATE — CONSIDERTION OF RESOLUTION ACCEPTING THE IMPROVEMENTS AND DIRECTING THE FILING OF THE NOTICE OF COMPLETION It was noted that there are several matters relating to the downtown water system improvement project to be worked out between the Contractor and Engineer , and the matter was tabled. NEW DISTRICT COMPLEX — REVIEW OF FINAL PLANS AND CONSIDERATION OF 2 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ISSUING A CALL FOR BIDS Manager Holzmeister advised that some problems having to do with the electrical and mechanical drawings of the new complex have yet to be resolved , and requested the matter be tabled. SALE OF 1 .9 ACRE PARCEL The rezoning of the 1 .9 acre parcel on the corner of Highway 89 and Donner Pass Road , Mr. Holzmeister stated , is moving along without any difficulty and should be acted upon within the next several weeks . He and Counsel Phelps will be in touch with parties who have made offers for purchase of the property with respect to the new simplified County site plan approval process . CONSIDERATION OF DEVELOPMENT AGREEMENT WITH THE COUNTY OF NEVADA RE TRUCKEE INTERMODAL TRANSPORTATION TERMINAL Counsel Phelps reported that he has reviewed the development agreement between the District and the County of Nevada for the Truckee Intermodal Transportation Terminal and found it to be in order. All the necessary exhibits have not been received , but will be obtained prior to execution of the agreement by the District . Director Maass requested that the agreement show the name of the project in the title , and that the Board President rather than General Manager sign the agreement . With these amendments , Director Maass moved that the development agreement with the County of Nevada for the Truckee Intermodal Transportation Terminal be approved ; seconded by Director Corbett . ROLL CALL : All Directors , aye , SO MOVED. REVIEW OF KETTERMAN PETITION FOR EASEMENT ABANDONMENT President Duffy advised that staff has recommended the District abandon the unused easements on the Ketterman parcel in Prosser Lakeview Estates . The appropriate petition and fees have been received . Director Hamilton moved , and Director Corbett seconded , that the Board abandon the unused reserve easements as requested by Terry Ketterman. ROLL CALL: All Directors , aye. SO MOVED. CONSIDERATION OF RESOLUTION APPROVING SPECIFICATIONS AND CALLING FOR BIDS ON CONSTRUCTION SERVICE TYPE MODIFIED FLAT BED FOR 1985 CAB/CHASSIS FOR THE WATER DEPARTMENT After review of the draft resolution and specifications , Director ,,�.. Corbett moved that the Board adopt Resolution No . 8531 approving specifications and calling for bids on construction service type modified flat bed for 1985 cab/chassis for the Water Department . Director Hamilton seconded the motion. ROLL CALL: All 3 Directors , aye . SO RESOLVED. CONSIDERATION OF RESOLUTION AMENDING THE DISTRICT'S PENSION PLAN It was noted that the District received a recommendation from Wayne Richardson Company , Inc . to amend the District ' s pension plan in order to bring it into compliance with the Retirement Equity Act of 1984 and the Tax Reform Act of 1984 ; there will be no financial impact on the employees or funding of the plan. Director Hamilton moved , and Director Corbett seconded , that the Board adopt Resolution No. 8532 amending the District ' s pension plan and authorizing appropriate signature . ROLL CALL : All Directors , aye. SO RESOLVED. CONSIDERATION OF RESOLUTION ACCEPTING FERC LICENSE FOR BOCA HYDROELECTRIC PROJECT AND AUTHORIZING EXECUTION OF THE ORDER Mr. Holzmeister advised that the FERC lisence conditions have been reviewed by Mr. McDonough for legal content , and R. W. Beck and Associates for technical content , and have been found to be acceptable. The State Water Quality Control Board has agreed to mofifying the study requirements included in the conditions ; however , the United States Forest Service did not agree . Beck indicates the requirements pertaining to the USFS can be met with no difficulty. The next step will be to complete the update on the Boca feasibility report . Director Maass moved , and Director Hamilton seconded , that the Board adopt Resolution No. 8533 accepting the FERC license for Boca hydroelectric project and authorizing execution of the order. ROLL CALL : All Directors , aye. SO RESOLVED. CLOSED SESSION The meeting adjourned to closed session at 7 : 33 P.M. to discuss pending litigation. RETURN TO PUBLIC SESSION The meeting was returned to public session at 8 : 32 P.M. President Duffy advised that pending litigation and California Government Code 54956.9( a) were items discussed during closed session. No action was taken. ADJOURNMENT There being no further business before the Board , Director Maass moved that the meeting be adjourned at 8 : 33 P .M. Director 4 Hamilton seconded the motion. SO MOVED by voice vote. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By Susan Ford , Deputy District Clerk 5