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HomeMy WebLinkAbout1985-09-04 Min - Board REGULAR MEETING September 4 , 1985 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order in the District Board Room by Vice President Maass at 7 :05 P.M. in the absence of President Duffy. Director Maass explained that the meeting was delayed first of all by the holiday on Monday , and a Placer County LAFCo meeting which the Manager was required to attend on Tuesday. ROLL CALL: Directors Cooley , Corbett , Hamilton and Maass were present . Director Duffy was absent. EMPLOYEES PRESENT: Debi Black , Jan Maughan , Peter Holzmeister and Susan Ford. CONSULTANTS PRESENT: Counsel John M. Phelps . OTHERS PRESENT : Among those present were Pat Sutton , Grace Robertson , Embree Cross , David Toussaint , Dick VanLandingham , Kathleen Maughan , Mr . and Mrs . R. Curran. APPROVAL OF MINUTES Director Corbett moved , and Director Hamilton seconded , that the minutes of July 29 , 1985 be approved as written. All Directors , aye , by voice vote . SO MOVED. Director Corbett asked why the names of the visitors had not been included in the minutes of August 5 , 1985 . Mr . Holzmeister advised that there is a provision in the Brown Act which prohibits a mandatory attendance sheet , and the District might better comply if no record of visitors is kept . Director Maass stated that signing an attendance sheet is a voluntary matter , and suggested a statement to this effect be typed on future attendance sheets . Counsel Phelps noted he would like to submit a clarification to the minutes of August 5 , 1985 having to do with the Joseph request to purchase unused PUD parcels . Director Maass requested that the word "adjourn , " on page 8 be changed to " recess . " Consideration of the minutes was tabled to the next regular meeting. STATEMENT OF GENERAL FUND AND BILL FOR APPROVAL Questions relating to an automatic dialer installed by Sandel •., Avery Engineering and backhoe rental from U . S . Rental were answered . Thereafter , Director Corbett moved , and Director Hamilton seconded , that the bills be approved for payment . All Directors , aye , by voice vote . SO MOVED. 1 MANAGER'S REPORT REA ratio analysis Mr . Holzmeister advised that each year the District is required to submit financial information to the Rural Electrification Administration. From this information , REA prepares a list of ratios comparing utilities , and he reviewed their report with the Board . He indicated he would provide a written summary in the near future . PUBLIC INPUT There was no public input. CORRESPONDENCE No correspondence was discussed by the Board. COMMITTEE REPORTS Director Maass stated that the committees have not been active , as there is no need at this time . PROJECT 85-1 , DOWNTOWN WATER SYSTEM IMPROVEMENTS Manager Holzmeister reported that he spoke with Engineer Dan Cook relative to this matter , and Mr. Cook and the contractor have worked out a settlement of the dispute over paving. It was Mr. Cook ' s recommendation that no action be taken by the Board until the District receives signed paperwork from the contractor. The matter was put over to the next regular meeting . PONDEROSA HILLS DEVELOPMENT — CONSIDERATION OF DEVELOPMENT AGREEMENT -- RESOLUTION APPROVING THE ANNEXATION AREAS OF PLACER COUNTY KNOWN AS PONDEROSA HILLS AND DIRECTING THE RECORDING OF THE NOTICE OF DETERMINATION — RESOLUTION ORDERING ANNEXATION OF LAND TO THE TDPUD Director Maass stated that based upon the meeting with Placer County Local Agency Formation Commission , there is a possibility of litigation concerning this issue , and he put the matter over for discussion during closed session. CONSIDERATION OF RESOLUTION MAKING APPLICATION TO THE STATE OF CALIFORNIA DEPARTMENT OF HEALTH FOR A PERMIT TO CONSTRUCT A NEW WATER SYSTEM AND SUPPLY WATER TO THE COMMUNITY OF HIRSCHDALE IN NEVADA COUNTY The Manager advised that the preapplication for Hirschdale ., funding received a ranking of 15 or 16 out of the state , and the District was formally invited to submit a detailed application on its behalf . He briefly reviewed the status of the bill before the Legistature concerning funding. He explained that if a loan 2 is offered rather than a grant , the District would go to the Hirschdale residents for a commitment prior to acceptance . After review of the proposed resolution , Director Corbett moved that the Board adopt Resolution No . 8534 making application to the State of California Department of Health for a permit to construct a new water system and supply water to the community of Hirschdale in Nevada County ; seconded by Director Cooley. ROLL CALL: Duffy , absent ; all other Directors , aye . SO RESOLVED. AUTHORIZATION TO PROCEED WITH ENGINEERING FOR NORTHSIDE CHLORINATOR Mr. Holzmeister noted that , during the summer months , the District ' s Northside Well had a positive coliform bacteria count , and chlorinated as required. The chlorination will continue , as required by the State Health Department , until the problem is corrected . He noted that several customer complaints having to do with being able to taste the chlorine were received . The installation of a reliable chlorination facility with the use of chlorine gas rather than a chlorine solution should solve the problem . He asked the Board to consider District Engineer Sauers ' recommendation for designing and building the Northside chlorination facility at an estimated total cost of $17 ,500 . Pat Sutton , present in the audience , expressed concern as to why PUD customers were not notified until mid-August of the problem , when chlorination began in July. Mr . Holzmeister and Engineering Technician Debi Black explained the State Health Department mandatory notification process in detail for Mrs . Sutton ' s benefit . After discussion , Director Hamilton moved , and Director Corbett seconded , that Keith Sauers Engineering be authorized to proceed with designing the Northside chlorinator at an estimated cost of $2 ,000 . ROLL CALL: Duffy , absent ; all other Directors , aye . SO MOVED. RESOLUTION APPROVING SPECIFICATIONS AND ISSUING A CALL FOR BIDS - 1985 PIPELINE REPLACEMENT CONTRACT Keith Sauers explained the 1985 pipeline replacement contract for projects on Ski Slope Way , South River Street and Ponderosa Drive . Because of the lateness of the building season , it was decided to to open bids on Thursday , September 26th , award the bid at a special meeting to be held on September 30th , and to call for completion of the project within 45 days . Counsel Phelps provided the Board and Mr . Sauers with several suggested amendments to the contract documents , and the Board agreed they should be included . Director Corbett moved , and Director Hamilton seconded , that the Board adopt Resolution No . 8535 approving specifications and calling for proposals on the 1985 pipeline replacement contract . 3 ROLL CALL : Duffy , absent ; all other Directors , aye . SO RESOLVED. SELECTION OF ALTERNATE SPECIAL DISTRICT REPRESENTATIVE FOR LAFCo The Board unanimously nominated Director Cooley to serve as the alternate special district representative on the Local Agency Formation Commission. CLOSED SESSION The Board adjourned to closed session at 8 : 11 P .M. RETURN TO PUBLIC SESSION The meeting was returned to public session at 8 : 55 P.M. Director Maass stated that Ponderosa Hills development as it relates to the threat of a lawsuit with Sierra Pacific , and personnel matters were discussed during closed session. Counsel Phelps will provide the appropriate documentation as required by the Brown Act . PONDEROSA HILLS DEVELOPMENT Mr . Holzmeister provided background information on the Ponderosa Hills development beginning with Ron Estabrook ' s request for utility service from the PUD to the 20 acre parcel involved , the petition for annexation , the County hearing at which Sierra Pacific ' s comments were heard , and LAFCo ' s approval of the annexation of this area to the TDPUD for the purpose of serving water and electricity. Counsel Phelps advised that he has reviewed the development agreement and found it to be in order. Pat Sutton ' s questions relating to the ownership of the 20-acre parcel , and present and future development plans of the area were answered . She noted there is no legal description of the property attached to the development agreement . Dick VanLandingham , member of the public , advised that there is a recorded parcel map on these 20 acres . Counsel Phelps stated it would not be harmful to add a legal description , but the present description is adequate . Motion was made and seconded that the development agreement with Ron Estabrook and Larry Pierce for the Ponderosa Hills development be approved and , upon attachment of all necessary exhibits , executed by the District. ROLL CALL : Duffy , absent ; all other Directors , aye. SO MOVED. Director Corbett moved , and Director Hamilton seconded , that the Board adopt Resolution No. 8536 approving the annexation areas of Placer County known as Ponderosa Hills and directing the 4 recording of the Notice of Determination. ROLL CALL : Duffy , absent ; all other Directors , aye . SO RESOLVED, Director Hamilton moved , and Director Corbett seconded , that the Board adopt Resolution No. 8537 ordering annexation of land to said District - Ponderosa Hills , Placer County - subject to conditions imposed by Placer County LAFCo. ROLL CALL: Duffy , absent ; all other Directors , aye . SO RESOLVED. ADJOURNMENT There being no further business before the Board , after motion duly made , seconded , and approved , the meeting was adjourned at 9 : 11 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT B y Susan Ford Deputy District Clerk 5