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HomeMy WebLinkAbout1985-09-16 Min - Board REGULAR MEETING September 16 , 1985 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Duffy at 7 :03 P.M. in the TDPUD Board Room. ROLL CALL: Directors Cooley , Corbett , Hamilton , Maass and Duffy were present. EMPLOYEES PRESENT: Tom Buckhouse , Debi Black , Jan Maughan , Ron Reynolds , Peter Holzmeister and Susan Ford were present . CONSULTANTS PRESENT: Counsel John M. Phelps and Architect Dale Cox. OTHERS PRESENT: Among those present were Dick VanLandingham , Shirley Rosamond and Embree Cross . APPROVAL OF MINUTES Counsel Phelps presented written clarification to discussion of the Joseph request to purchase unused PUD parcels , and Director Maass asked that the word , "adjourn" on page 8 be changed to "recess . " Director Corbett moved , and Director Cooley seconded , that the Secretary be directed to prepare the minutes of August 5 , 1985 in final form as corrected. All Directors , aye , by voice vote . SO MOVED. Director Hamilton moved , and Director Corbett seconded , that the Secretary be directed to prepare the minutes of August 19 , 1985 in final form as written. All Directors , aye , by voice vote. SO MOVED., BILLS FOR APPROVAL Director Corbett asked that Counsel Phelps provide an explanation for a charge to discuss "labor problems" with him on August 13 , 1985 as he did not recall such a discussion; Counsel agreed to do so . Director Maass moved , and Director Hamilton seconded , that the Board approve the bills presented for payment . ROLL CALL: all Directors , aye . SO MOVED. MANAGER'S REPORT Manager Holzmeister advised that the Board has received the monthly budget report summarizing its condition through the month of August . It was his opinion that the District will be in good shape at the end of 1985 . 1 PUBLIC INPUT Shirley Rosamond , former director of the High Sierra Senior Citizens , presented the Directors with a letter. She informed them of her knowledge and respect of one of the District ' s employees , Jan Maughan , and expressed concern of previous lawsuits over employee rights being violated by District staff. Mrs . Rosamond noted it was her opinion that all employees of the District should be afforded fair and equal treatment implemented through an employees policy and procedure manual , and referred to the loss by the District of over $ 100 ,000 in the past due to violations . She suggested the District use the policy and procedure manual as a management tool , hold corrective interviews with employees , provide proper training , and not change job descriptions after an employee has been hired. Director Maass stated that the District , with the right combination of people , has made an 180 degree turn-around recently , and noted that the Manager would be happy to review with Mrs . Rosamond the policies , procedures , and positive actions taken as a result of the management audit and Grand Jury investigation. Director Corbett expressed concern over the fact that staff may mo' not be following the civil service procedure implemented by the Board , and noted he would be preparing a letter to this effect . CORRESPONDENCE There was no correspondence discussed by the Board . COMMITTEE REPORTS There were no committee reports . NEW DISTRICT COMPLEX - STATUS REPORT AND POSSIBLE DIRECTION Dale Cox reported that final drawings and plans , which include staff suggestions , for the District ' s office and warehouse complex are complete . The estimated cost of the basic building is $1 .78 million ; extras , which will be bid as alternates , could raise the final price to $1 .9 million. Alternates include air conditioning , a fuel island , storage bins , power garage doors , a passive solar floor and interior finishing on the second floor . Construction is tentatively planned to commence April 1 , 1986 . Mr . Holzmeister reported that there are several parties interested in purchasing the PUD ' s 1 . 9 acre parcel of land located on the corner of Highway 89 and Donner Pass Road , the proceeds of which will go towards construction of the new complex. Also , funds which have been set aside for construction are in interest bearing accounts . Director Maass noted that the new building may be financed without any effect on rates . 2 After some discussion , Director Corbett moved , and Director Maass seconded , that the Architect be authorized to present the plans and drawings to the County for site plan approval . ROLL CALL: all Directors , aye. SO MOVED. CONSIDERATION OF DEVELOPMENT AGREEMENT WITH AIRPORT SELF STORAGE Staff explained to the Board the proposed development of Airport Self Storage to which the District will serve water and electricity. The project is located off Highway 267 and consists of approximately 58 ,000 square feet of mini-storage units and an office/ residence . George Metrailer , Lowell Morse and William Gallagher , a joint venture , are the developers . Counsel Phelps indicated he reviewed the development agreement and has found it to be in order with the exception of minor clerical corrections which will be made prior to execution. Director Hamilton moved , and Director Corbett seconded , that the Board approve the agreement with Airport Self Storage as corrected . ROLL CALL: all Directors , aye . SO MOVED. CONSIDERATION OF PERROTTA PETITION FOR EASEMENT ABANDONMENT President Duffy noted that staff has reviewed the request of Charles Perrotta for the abandonment of unused easements on his property in Tahoe Donner. It was determined that the Assessor ' s Parcel Numbers and lot numbers adequately describe the property . Electric and water systems are in place ; the water service is contained within the front easement . Petitioner has constructed a residence and garage over the side lot easements and is presently working with the County of Nevada to combine the parcels . One parcel is owned by Mr . and Mrs . Perrotta , the second by Mr . Perrotta and John Zarvos . All parties are in agreement with Mr . Perrotta ' s request . Staff recommends a release of District interest in the side lot line easements , and retention of the front and rear easements . Director Maass moved that the Board direct the Manager to write to the appropriate County departments relative to their issuance of permits which allow building on property lines , easements , etc. ; the motion was seconded by Director Hamilton. All Directors , aye , by voice vote . SO MOVED. Director Cooley moved , and Director Maass seconded , that the petition of Mr . Perrotta for easement abandonment be granted . ROLL CALL: all Directors , aye . SO MOVED, CONSIDERATION OF RESOLUTION ACCEPTING THE TAHOE DONNER SUBSTATION GROUND GRID PROJECT AND AUTHORIZING FILING OF THE NOTICE OF COMPLETION The Chairman referred to the memorandum written by Tom Buckhouse , District Engineer , which stated J . S . Line Construction has 3 completed the ground grid project at the Tahoe Donner Substation in conformance with the provisions of the contract documents . Manager Holzmeister advised that the District has received an invoice in the amount of the total contract , $18 ,998 , 90% being due upon completion of the project and 10% to be retained for 35 days after filing the notice of completion. Director Hamilton moved , and Director Corbett seconded , that J. S. Line Construction be paid 90% of the contract price , and that the Board adopt Resolution No. 8538 approving and accepting the Tahoe Donner Substation ground grid project and directing the filing of the notice of completion. ROLL CALL : all Directors , aye . SO RESOLVED, POSSIBLE AWARD OF BID FOR MODIFIED FLAT BED FOR WATER DEPARTMENT Mr . Holzmeister noted that one bid was received from Jordan Thermo King of Reno on the construction service type modified f lat bed f or the Water Department in the amount of $11 ,373 . 58 plus applicable tax; the guaranteed delivery date is 90 days from award . The bid is in the range expected , and the bidder is highly recommended . The amount budgeted for the modified flat bed was $13 ,000 . Director Hamilton moved , and Director Corbett seconded , that award for the modified flat bed for the Water Department be made to Jordan Thermo King in the amount of $11 ,373 . 58 plus applicable tax. ROLL CALL : all Directors , aye . SO MOVED, CLOSED SESSION The Board adjourned to closed session at 7 : 44 P .M. RETURN TO PUBLIC SESSION The meeting was returned to public session at 8 : 15 P . M. , and President Duffy mentioned that legal and personnel matters were discussed during closed session. There was no action or direction resulting from that session. ADJOURNMENT There being no further business before the Board , after motion duly made , seconded and unanimously passed , the meeting was adjourned at 8 : 16 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT '�Z B y A 4 Susan Ford Deputy District Clerk 5