HomeMy WebLinkAbout1985-09-30 Min - Board SPECIAL MEETING
Septenber 30 , 1985
The special meeting of the Board of Directors of the Truckee
Donner Public Utility District was called to order by Vice
President Maass at 7 : 00 P.M. in the TDPUD Board room.
ROLL CALL: Directors Cooley , Corbett and Maass were present ;
Directors Duffy and Hamilton were absent .
CONSULTANTS PRESENT: District Counsel John M. Phelps and
Engineer Keith Sauers .
EMPLOYEES PRESENT: Peter L. Holzmeister and Susan Ford .
OTHERS PRESENT: Dick VanLandingham and Joe Suter.
CONSIDERATION OF BIDS RECEIVED ON 1985 PIPELINE REPLACEMENT
PROJECT AND POSSIBLE AWARD
Director Maass noted that two bids were received on Schedule A,
and one bid each on Schedules B and C of the 1985 pipeline
replacement project . Manager Holzmeister reviewed the Engineer ' s
estimates — Schedule A, $35 ,880 ; Schedule B , $59 ,740 ; and
Schedule C , $53 ,280 . He also reviewed with the Board the bids
received , noting they were considerably higher than the
Engineer ' s estimates . The low bid on Schedule A, the Ski Slope
project , was in the amount of $43 ,718 .75 from Hall ' s Excavating.
Joe Suter Construction submitted bids on Schedule B , the
Ponderosa Drive pipeline , in the amount of $88 .530 ; and on
Schedule C , the South River Street project , in the amount of
$651395 . The Manager recommended making an award to Hall ' s
excavating for Schedule A, and rejecting Schedule B , since the
bid came in so high.
Mr . Holzmeister stated that one reason Schedule C came in higher
than the Engineer ' s estimate is the road crossing under Highway
267 , where large boulders may be encountered. He suggested the
possibility of adding as a change order a clause that would
protect the contractor doing the boring . In this manner the bid
price could be lowered by approximately $ 10 ,000 . He and Mr .
Suter , the bidder , discussed this prior to the meeting.
Keith Sauers , Engineer , explained how he arrived at the estimated
costs , advised that profit and overhead are included in his
figures , and noted if there were longer bid and construction
periods for this project more bids might have been received.
Director Maass stated that the lateness of the building season
and short bid period were thoroughly discussed by the Board .
However , staff strongly recommended going forward with these
projects prior to winter , and the Board agreed . Mr . Holzmeister
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indicated he would like to complete the projects , but not at a
premium price.
Director Corbett moved , and Director Cooley seconded , that
Schedule A be awarded to Hall ' s Excavating in the amount of
$439718 . 75 , ROLL CALL: Duffy and Hamilton , absent ; all other
Directors , aye . SO MOVED.
Director Corbett moved , and Director Cooley seconded , that the
Board reject the bid on Schedule B. ROLL CALL : Duffy and
Hamilton , absent ; all other Directors , aye . SO MOVED.
Joe Suter stated that he would not accept Schedule C without also
receiving the award for Schedule B , and thereafter left the
meeting.
Engineer Sauers noted that Mr. Suter ' s bids were not qualified
and Mr. Suter does not have the option to withdraw his bids at
this time . Counsel Phelps advised that , if the Board wished to
award Schedule C and Mr. Suter did not accept , his bid bond would
be forfeited . Mr . Sauers did not recommend pursuing this ,
however .
Director Maass mentioned that Mr. Suter indicated he could reduce
the cost of his bid on Schedule C by $10 ,000 if the proper clause
were included in the contract to protect against the extra cost
of encountering boulders while doing the road crossing. He also
mentioned that Mr . Suter said bids were high this time of year
because of the lateness of the construction season and rush by
contractors to conclude other projects . Mr. Suter also noted
that mobilization costs were higher since the project was bid and
could be awarded in three separate sections to different
contractors . Director Maass noted that the public should be
aware of these facts and the possibility of saving public funds ,
and moved that the bid on Schedule C be rejected ; seconded by
Director Corbett . ROLL CALL: Duffy and Hamilton , absent ; all
other Directors , aye . SO MOVED,
ADJOURNMENT
There being no further business before the Board , Director
Corbett moved that the meeting be adjourned ; seconded by Director
Cooley and passed unanimously. SO MOVED at 7 : 34 P.M.
TRU XEE DONNER PUBLIC UTILITY DISTRICT
By _.
Susan M. Craig , Deputy Digltlrict Clerk
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