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Home My WebLink About1985-10-07 Min - Board REGULAR MEETING October 79 1985 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Duffy at 7 :02 P.M. in the TDPUD Board Room. ROLL CALL: Directors Cooley , Corbett , Hamilton , Maass and Duffy were present . EMPLOYEES PRESENT: Peter Holzmeister and Susan Craig, CONSULTANTS PRESENT: Counsel John M. Phelps . OTHERS PRESENT : Among those present were Mellody , Bryan and Michane Duf fy , Allison Hossack , Rexanne Powell , Nick Cruz , Barbi Maiherdin , Wendy Parker , Kahil Johnson , Judy Wood , Megan Meschery , Wendy Culver , Mindy Bechtold , Shane Smith , Derrick Gregory and Pat Sutton. APPROVAL OF MINUTES Director Corbett moved , and Director Maass seconded , that the minutes of August 5 and 19 , 1985 , be approved as corrected. All Directors , aye , by voice vote . SO MOVED. Director Hamilton moved that the minutes of September 4 and lb , 1985 , be prepared in final form as written; seconded by Director Corbett. All Directors , aye , by voice vote . SO MOVED. STATEMENT OF GENERAL FUND AND BILLS FOR APPROVAL Director Maass indicated that it was difficult to read the listing of checks presented because of the copy quality , and asked that future lists be legible. Director Hamilton moved , and Director Corbett seconded , that the bills presented for consideration be approved for payment . ROLL CALL: all Directors , aye. SO MOVED, MANAGER' S REPORT Stampede Hydroelectric Project Manager Holzmeister reported that the the American Public Power Association convinced congressional staff to remove the portion of the bill introduced by Senator Laxalt that would take the Stampede power allocation away from the PUD and give it to Sierra •--• Pacific. He noted he was impressed with how quickly the APPA was able to achieve results . -1- /OOM"` Snow removal for 1985/86 season Mr . Holzmeister reported that bids for snow removal for the 1985/86 season were awarded as follows : Tokos Equipment , Tahoe Donner Substation ; John L. Berst Enterprises , District office and warehouse , Donner Lake Substation , Martis Valley Substation and Southside Pumping Comples ; Jim Smith Excavating , Truckee Substation. Budget for 1986 The Manager advised that budget preparation is on schedule and copies will be available to the Directors next week. PUBLIC INPUT There was no public input. CORRESPONDENCE State Water Quality Control Board - Lahontan Region Mr . Holzmeister advised that , to date , no response has been received from the SWQCB as to what type of investigation they are conducting with respect to Northside and Wells A and B. COMMITTEE REPORTS There were no committee reports . SALE OF 1 .9 ACRE PARCEL - POSSIBLE DIRECTION The Manager noted that the Directors have received copies of an offer on the 1 . 9 acre parcel , and he expects representatives to attend the meeting. He suggested the Board discuss the proposal in closed session , and that he and Counsel thereafter meet privately with the representatives to negotiate the sale. UPDATE ON HIRSCHDALE WATER SYSTEM IMPROVEMENTS A grant not to exceed $400 ,000 for the Hirschdale water system has been appropriated through Senate Bill 1338 which was signed on September 30 , 1985 . The bill requires determination of eligibility requirements by the Department of Water Resources , and within the next 60 days they will analyze the financial condition of Hirschdale to determine if they have the capacity to repay a loan. Water Resources may then approve grant funding contingent upon the formation of an assessment district . By February 1 , 1986 , the District should receive confirmation of funding. At this time , plans and a budget should be submitted and a proper source of good quality water must be located . The PUD will be reimbursed for expenses to date and for future expenses following submission of an invoice and expenditure -2- summary . Construction should be possible in spring or early summer , Mr. Holzmeister reported . CONSIDERATION OF RESOLUTION ACCEPTING AN ELECTRIC EASEMENT TO SERVE THE DONNER LAKE FIRE STATION After review of the easement and draft resolution , Director Cooley moved that the Board adopt Resolution No. 8539 accepting an electric easement to serve the Donner Lake Fire Station - AP#17-170-04 ; seconded by Director Hamilton. ROLL CALL: all Directors , aye . SO RESOLVED, BUDGET FOR 1985 — DIRECTION TO SCHEDULE PUBLIC HEARING AT BOARD MEETING OF NOVEMBER 4 . 1985 Mr. Holzmeister advised that the Directors will have the draft budget in one week , and Director Maass asked that staff be present at the next regular meeting to answer any questions the Board may have . By consensus , a public hearing to discuss adoption of the budget is to be scheduled and advertised for November 4 , 1985 , MARTIS VALLEY SUBSTATION RECONDUCTORING PROJECT — CONSIDERTION OF PAYMENT TO CONTRACTOR — CONSIDERATION OF RESOLUTION ACCEPTING PROJECT AND DIRECTING THE FILING OF THE NOTICE OF COMPLETION The Manager advised that the reconductoring project has been completed and inspected by the District Engineer. Mr. Buckhouse has found the work to conform with District specifications and recommends acceptance . The maintenance bond and signed affidavit have been received by the TDPUD. Mr. Holzmeister recommended paying J & S 90% of the contract amount , with the bid deposit in the sum of $19 ,500 and 10% of the total cost being withheld until the 35-day filing period for the notice of completion runs out. President Duffy stated he has some question about accepting the project prior to expiration of the 35 day period following filing of the notice of completion , and is in favor of retaining the $19 ,500 cash deposit until the 35 days has expired and no claims or liens have been received and all suppliers have been paid . After some discussion , Director Hamilton moved that J & S Line Construction be paid 90% of the total amount due on the contract ( $17 ,550) and that 10% ( $1 ,950 ) and the bid deposit in the amount of $19 ,500 be retained for 35 days following filing of the notice of completion ; seconded by Director Corbett. ROLL CALL: all Directors , aye . SO MOVED. It was noted that it is standard procedure to approve and accept a project at the time direction is given to file the notice of completion , and Director Maass moved that the Board adopt Resolution No. 8540 approving and accepting the Martis Valley Substation reconductoring project and directing filing of the -3- notice of completion; seconded by Director Corbett . ROLL CALL: all Directors , aye . SO RESOLVED. President Duffy suggested formulating a policy for dealing with contractors in order to avoid confusion. APPOINTMENT OF DIRECTOR TO ADVISORY COMMITTEE OF THE NEVADA COUNTY STATER AGENCY Directors Cooley and Corbett both expressed interest in an appointment to the advisory committee of the Nevada County Water Agency. Director Hamilton moved that Director Corbett be appointed to the advisory council ; seconded by Director Cooley. ROLL CALL: all Directors , aye . SO MOVED, CLOSED SESSION At 7 : 28 P . M. , the Board recessed to closed session . During closed session , at approximately 9 : 05 P.M. , President Duffy left the meeting. RETURN TO PUBLIC SESSION The meeting was reconvened to public session at 9 : 25 P .M. Director Maass advised that the Board discussed the Ward lawsuit , Sierra Pacific Power Company , and sale of the 1 .9 acre parcel. Counsel Phelps disclosed that his firm is representing the Airport District before the County with respect to their hazard beacon. There was no direction given or action taken. ADJOURNMENT There being no further business before the Board , Director Hamilton moved that the meeting be adjourned ; seconded by Director Corbett . SO MOVED by consensus at 9 : 26 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT S san M. Craig , Deputy �Stri-ct Clerk -4-