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HomeMy WebLinkAbout1988-05-16 Min - Board REGULAR MEETING May 161, 1988 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Corbett at 7:05 P.M. in the TDPUD Board Room. ROLL CALL: Directors Aguera, Naass , Sutton, White and Corbett were present. EMPLOYEES PRESENT: Debi Black, Paul Colburn, Peter Holzmeister, Susan Trudeau and Susan Craig. CONSULTANT'S PRESENT: Counsel John M. Phelps. OTHERS PRESEIIT: William Minnis, Miriam H. Minnis , Mark Huesken, Bret Wightman, Annette Bariaza, Staci Jandiri, Brenda Sage, LeAnn M. Schroeder, Aaron Schwier,, Eric Weekley,, Tom Day, John Pierce, Kevin Mann, Adam Sahlin, Brian Sahlin, Richard Tucker and Bob Jones. APPROVAL OF MINUTES Director Maass moved, and Director White seconded that the Board approve the minutes of April 4 . 1988 as presented. All Directors , aye, by voice vote. SO MOVED., Director White moved that the Board approve the minutes of April 29, 1988 as presented; seconded by Director Maass. All Directors , aye , by voice vote. SO MOVED. Regarding the motion made under discussion of accounting issues during the May 2, 1988 meeting by Director White , the Secretary was asked to listen to the tape and wake sure the motion is stated correctly. BILLS FOR APPROVAL Director Maass moved, that the hills presented for consideration be approved for payment. Director Aguera seconded the motion. All Directors, aye, by voice vote. SO MOVED. A bill from Tahoe Truckee Sanitation Agency in the amount of $30,000 for connection charges was considered separately, and Director Maass moved that it be approved for payment; seconded by Director Aguera. All Directors, aye , by voice vote. SO MOVED. MANAGER'S REPORT — POSSIBLE DIRECTION Water quality Engineering Technician Black described the state monitoring requirements and testing procedures. The Board was provided with copies of the complete ►.. chemical analyses conducted in December of 1984 and December 1987; the reports show that Truckee continues to enjoy excellent water quality. Director Sutton suggested that the 1978 and 1987 analyses be compared, and _1_ also suggested testing during summer months and a comparison between testing during winter and summer months. Ms. Black reviewed the District's preventive measures which include chlorination and the cross-connection control program; corrective measures such as flushing, main replacement, tank cleaning, Proposition 55 funding items (source replacement , Airport chlorination, backflow program, main line replacement) and monitoring were also discussed. It was noted that Safe Drinking Water Act requirements must be implemented by 1991. During discussion, a question about use of asbestos pipe by the District on the Deerfield Line was raised and it was noted that the federal funding would not cover the cost of more expensive cast iron pipe. Ms. Black indicated she would check into the matter and advise the Board. PUBLIC INPUT There was no public input. CORRESPONDENCE Placer County Clerk letter of 5/2/88 Note was made of the letter from Placer County concerning consolidation of elections with the November 8 general election. Truckee Cemetery District letter of 4/20/88 Director Sutton noted the Water Committee needs some direction and asked that the Board consider the April 20 , 1988 letter from the Cemetery District at the next meeting. The Board agreed. C014MITTSE REPORTS Finance Committee Mr. Holzmeister reported that the Finance Committee met this date , but no minutes have been prepared as yet. He said a copy of the 1987 audit has been provided by Touche Ross; additional schedules for attachment to the draft will be copied to the Board as soon as received. Director Sutton expressed concern about action taken at the last meeting having to do with defining the restricted accounts so they could be shown as current income. She said she believes this is contrary to policy established by the District and is improper. She stated she thinks the auditors should advise the District how to do something, not change things after the fact. Director Sutton said she is concerned about a change in policy that departs from the policy of the Board regarding restricted monies and will discuss this with the auditors at the special meeting on . May 23. DISCUSSION OF PARTICIPATION ON MWADA COUNTY RATER ADVISORY COUNCIL -2- ,.., Director Corbett said he could not discuss the groundwater issue with the Council because of the pending litigation, but indicated the Council members , on an individual basis, supported the District's opposition to the groundwater ordinance. He asked that the matter be discussed by the PUD Board further in closed session. Director Maass asked if Director Corbett (in his capacity as Advisory Council member) made a motion to advise the County Board of Supervisors to repeal the groundwater ordinance as it pertains to the Truckee Donner PUD. Director Corbett stated that the Advisory Council chose not to discuss the groundwater issue. Director Sutton moved that the Board consider further participation on the Nevada County Water Advisory Council after closed session. Director Maass seconded the motion. All Directors, ave. by voice vote. SO MOVED. Manager Holzmeister reported that Special Counsel Bruce McDonough has suggested a possible pre-hearing settlement of the groundwater case which he will discuss with the Board during closed session. CONSIDERATION OF A RESOLUTION EXPRESSING THE DISTRICT'S INTENT TO ADOPT A REVISED CONFLICT OF INTEREST ORDINANCE There was some discussion and Director Maass asked that the Secretary provide the Statements of Economic Interest for completion by designated employees, consultants and Directors. The completed forms will be retained at the PUD office. Counsel Phelps reviewed the proposed changes with the Board, and Director Maass moved that Resolution No. 8811 adopting a proposed Conflict of Interest Code be adopted; seconded by Director White. It was noted that the Code shall consist of the terms of 2 California Administrative Code Section 18730 and any. amendments to it duly adopted by the Fair Political Practices Commission. Further, the District shall proceed to prepare a Notice of Intention to Adopt a Conflict of Interest Code, file said Notice with the FPPC, deliver a copy to all affected employees , and conduct a public hearing, all pursuant to the FPPC regulation. ROLL CALL: all Directors ,, aye. SO RE SOLOED. RESOLUTION AUTHORIZING ANNUAL DISPLAY ADVERTISING CONTRACT WITH SIERRA SUN The Secretary performed an analysis proving that a contract with the Sierra Sun for small display advertising is beneficial_ to the District. Director Maass moved, and Director White seconded, that the Board adopt Resolution No. 8812 authorizing the execution of an annual display advertising contract with the Sierra Sun. ROLL CALL: all Directors , aye. SO RESOLVED* After some discussion, the Manager and Secretary were asked to prepare a draft policy addressing the District's advertising requirements. POSSIBLE AUTHORIZATION TO DONATE SURPLUS LIGHT POLES TO TRUCKER DOWER RECREATION AND PARK DISTRICT -3- Manager Holzmeister noted that , in 1983, the PUD modernized the street Lighting in the downtown area. The nine old poles have been stored at the Martis galley Substation where they are causing a nuisance by being in the way. The District paid $1 ,200 for the poles; they then saw 27 years of service. The Truckee Donner Horsemen's Association has indicated they would like to install them at the rodeo grounds for the Recreation and Park District. Director Maass moved that the Board declare the light poles surplus and contact the Park. District to ascertain whether or not they would like to purchase the poles for $1.00. The motion was seconded by Director White. Counsel Phelps suggested the Board adopt a formal resolution finding the poles to be of no value and declaring them surplus. Directors Maass and White agreed, and the resolution will appear on the next regular meeting agenda. REVIEW AND DISCUSSION OF THE DISTRICT'S CONSUMER DEPOSIT POLICY Mr. Holzmeister stated that the District's current policy requires a new customer to pay a deposit equal to two times the highest monthly bill for the premises being occupied. The deposit is kept for two years and then returned to the customer providing his payments have been timely. A customer in good standing is permitted to co-sign for services in lieu of the deposit. Letters from other utility companies in lieu of a deposit are not accepted; credit checks are not performed. A customer opinion survey was conducted during July of 1985. Part of the survey dealt with the consumer deposit policy. About half of the PUD customers think the policy is too strict; the other half are satisfied with the policy , Mr. Holzmeister noted. After discussion, Director Maass moved that the Manager prepare a draft policy for consideration by the Board. The policy will allow new customers with a letter of credit history from a previous utility (showing at least three years of service and a good payment record) to pay a reduced deposit. The deposit will be equal to the highest monthly bill_ from the previous year, and be held for only one year. All. other provisions of the consumer deposit policy shall remain the same. The motion was seconded by Director Aguera. All Directors, aye, by voice vote. SO MOVED. CLOSED SESSION The meeting was adjourned to closed session at 9: 15 P.M. pursuant to Government Code Section 54956.8, discussion of Richard Burge's expression of interest in purchasing the District's 1.9 acre parcel , and Section 54956.9(a), litigation with the County over the groundwater ordinance. RETURN TO PUBLIC SESSION The meeting was returned to public session at approximately 9:30 P.M. No direction was given as a result of closed session. DISCUSSION OF PARTICIPATION IN NEVADA COUNTY WATER ADVISORY COUNCIL -4- Director Maass moved that , based upon the May 2, 1988 motion of the PUD Board and action the Water Advisory Council did not consider , the District withdraw participation on the Advisory Council; seconded by Director Sutton. Discussion ensued relative to the formation of. the Advisory Council, its purpose , its accomplishments to date, and possible benefits resulting from District participation. A ROLL CALL vote was taken on the motion to withdraw: Aguera, no; Maass, yes; Sutton , yes; White, no; Corbett, no. MOTION FAILED. Director Maass moved that , effective immediately, Water Foreman Rully he appointed the District's representative to the Nevada County Water Advisory Council; when the Civil Engineer is hired, he is to take over the representation. The motion was seconded by Director White. Discussion about the County's refusal to pay mileage and meal expenses for the representative ensued. A ROLL CALL vote was taken on the motion to appoint Dave Rully: AGuera, no; Maass,, yes; Sutton, abstain; White , no; Corbett, no. MOTION FAILED. Director Maass moved that Director Sutton be appointed the District's representative to the Advisory Council. Director Sutton stated she would not be willing to travel to the meetings in Nevada City without ' re mbiirsement by the County. MOTION FAILED for lack of a second. Director Sutton moved that the District not send a representative to the Water Advisory Council meetings until the County agrees to reimburse for mileage and appropriate meal expenses; seconded by Director Maass. ROLL CALL: Aguera, yes; Maass, yes; Sutton, yes; White, abstain; Corbett, no. SO MOVED. ADJOURNMENT Director Maass moved, and Director Sutton seconded, that the meeti ag, be adjourned at 9:50 P.M. All Directors, aye, by voice vote. SO MOVED. TRUCRBB DONNER PUB IC UTI ITY DISTRICT V,41 J . Corbett, Pr�ssident Prepared by� Susan M. Craig, Deputy District Clerk sync/5d.15 -5-