HomeMy WebLinkAbout1988-01-25 Min - Board ,,.-•. SPECIAL MEETING
January 25, 1988
The special meeting of the Board of Directors of the Truckee Donner Public
Utility District was called to order by President Corbett at 7:05 P.M. in
the TDPUD Board Room.
ROLL CALL: Directors Aguera, Sutton, White and Corbett were present;
Director Maass was unable to attend.
EMPLOYEES PRESENT: Tom Buckhouse, Debi Black, Paul Colburn, Mary Chapman,
Pete Silva, Bruce Grow, Dave Rully, Peter Holzmeister and Susan Macdonald.
WORKSHOP ON 1988 BUDGET
Manager Holzmeister presented to the Board a chart showing items he reduced
or removed from the proposed budget and gave a brief explanation for his
decisions. He decreased the cost of insurance, auditing, finance supplies,
vehicle repair parts, contract mechanic, computer equipment, operations
materials, operations equipment and capital improvements. Deleted from the
budget were the following items: a laser printer, engineering software,
attendance at a planning conference , a copy machine, a Technical Services
seminar, and a pick-up truck.
Mr. Holzmeister explained how the income is projected and how the monthly
budget reports can be used to full advantage.
After some discussion, Director Sutton stated she does not think the Board
has any authority to control spending; she suggested the Board initiate a
budget control system and be involved in the transfer of funds from one
line item to another when necessary. Director White agreed with this idea
and noted she would prepare a draft policy for review by staff and the
Directors. Office Supervisor Chapman advised the Board that , if this
system is implemented, staff will have to go to an encumbrance accounting
system to know exactly where they stand before signing purchase orders;
this could be very time consuming. Director Sutton said she is not
comfortable being responsible, but not the one who has the authority.
Director White stated it's the Board's responsibility to give the employees
a policy and procedure to follow.
Concerning some capital improvements, Director Sutton said she is not sure
the sources of funding are correct. She indicated she would like
additional input on the six--year capital improvement program.
The Board discussed the debt service schedule, the two megawatt allocation
from the Central Valley Project, Board seminar expenses , rental income, the
electric fund revenue plan, work on a rate design, computer support ,
training , advertising, and service club membership. Director Sutton
objected to payment by the District of service club memberships; she said
she thinks the expenditures are improper.
, ^ The Board went on to discuss communications, office equipment maintenance,
locking meter rings , equipment salaries , and right of way clearance.
'Director Sutton noted she has some concerns about the tree trimming
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..., standards.
It was decided that, on page 8, the Interdepartmental Sales - Water Pumping
and Interdepartmental Sales - District Use figures should be increased; on
pages 11 and 46, "Board/Manager Retreat" is to be reworded; on page 21 , the
second sentence in paragraph. 2 is to read, "We will institute a new audit
procedure whereby the annual financial reports are prepared in house,"
rather than 't. ..the audit document is prepared...." The heading,
"Education and seminars," is to be included on page 39. Mistakes in some
figures on pages 43 and 44 were discovered and Mr. Holzmeister noted they
would be corrected. Copies of the amendments and corrections will be
provided to the Board.
Director Aguera moved that the meeting be adjourned at 9:57 P.M. MOTION
FAILED f_or lack of a second.
There was some further discussion and Director Sutton asked that a review
of capital improvements be placed on the next meeting agenda for
discussion. She complimented staff on their preparation of the draft
budget and thanked them for attending the meeting to answer questions.
There being no further business before the Board, Director Aguera moved,
and Director White seconded, that the meeting be adjourned at 10:00 P.M.
All Directors, aye , by voice vote. SO MOVED.
TRUCKER D01=R PUBL UTILIJY DISTRICT
J L. Corbett, Preside t
pared by
san Macdonald, Deputy District Clerk
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