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HomeMy WebLinkAbout1988-02-01 Min - Board ^- REGULAR MEETING February 1, 1988 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by the Chairman at 7 :01 P.M. in the TDPUD Board room. ROLL CALL: Directors Maass, White and Corbett were present. Director Aguera was absent; Director Sutton was absent, but expected. CONSULTANT'S PRESENT: Keith Sauers, Dan Cook and John Phelps. EMPLOYEES PRESENT: Paul Colburn, Peter Holzmeister and Susan Macdonald. OTHERS PRESENT: Jim Porter, Bill Austin, Tony Rivara. Director Sutton arrived at this point in the meeting, 7:02 P.M. APPROVAL OF MINUTES Director Maass moved, and Director White seconded, that the minutes of December 21 , 1987 be approved as corrected. All Directors, aye, by voice vote. SO MOVED, Director Maass moved that the minutes of January 4, 1988 be approved as corrected. The motion was seconded by Director White, All Directors, aye , by voice vote. SO MOVED. Director Maass moved that the Secretary be directed to place the minutes of January 18, 1988 in final form as written; seconded by Director White. All Directors , aye , by voice vote. SO MOVED. Director White moved , and Director Maass seconded, that the Secretary be directed to prepare the minutes of January 25 , 1988 in final form as written. All Directors, aye, by voice vote. SO MOVED. STATEMENT OF GENERAL FUND AND BILLS FOR APPROVAL Director Sutton noted her objection to an expenditure made by the District for pictures taken at the Christmas party. She also asked for another copy of the January 27 , 1988 Porter, Simon, Graham and Phelps bill; the copy she received was illegible. Director Maass moved that the bills presented for consideration be approved for payment, Director White seconded the motion. All Directors, aye, by voice vote. SO MOVED. MANAGER'S REPORT Tahoe Donner circuit load balancing Manager Holzmeister referred to a memorandum from the District's Electrical Engineer. It states that an analysis of the Tahoe Donner circuit loading and phase balancing has been completed and several problem areas have been -1- identified. Phase balancing and load transfer work has begun. This work should carry the Tahoe Donner development for the next four to five years. Extensive line construction will be required in the future and cost estimates will be prepared and included in the next budget process. Civil Engineer's report for December 1987 Consulting Engineer Sauers prepared a synopsis of work performed during December 1987 which was included with the Manager's report. Mr. Holzmeister indicated it will be provided to the Board on a monthly basis. PUBLIC INPUT There was no public input. CORRESPONDENCE Letter from Tahoe Truckee High School Note was made of a letter from Tahoe Truckee High School thanking the District for its contribution of surplus items. Director Maass, a teacher at the High School, explained how the equipment was distributed. COMMITTEE REPORT dater Committee Director Sutton advised that the Water Committee met on January 20. Most of the discussion was devoted to prioritizing issues requiring attention. They also discussed Nevada County's plan to draft an environmental impact report on a hazardous waste management plan and the possible acquisition of Donner Lake Utility Company. A memo describing the schedule that was established and documents relating to Donner Lake Utility were provided to the Board. The matter of the hazardous waste plan is an agenda item. HIRSCHDALE WATER SYSTEM REHABILITATION - POSSIBLE DIRECTION Manager Holzmeister noted that Jess Morehouse of the Department of Health Services has advised that the developmental pumping of the well is necessary. The well should be completed and a complete pump test performed as required in Schedule B, to determine the dependable production capacity of the well. Also, a complete chemical analysis must be performed on the water produced by the well to determine that it meets quality standards for a domestic water supply. All this test information should be evaluated to assure that the new water source is acceptable before proceeding with construction of Schedule C. Dan Cook advised that the driller is on site and making excellent progress. In addition to the testing required by the state, the first well site must be properly abandoned. He estimated that the system rehabilitation will be complete by June 1 , 1988. He also noted there are some questions relating to unit prices on Schedule C which must be resolved. Director Maass suggested that staff make an analysis and bring -2- recommendations to the Board about financing the balance of the Hirschdale costs not covered by the grant funding. After some discussion, Director Maass moved that the Board authorize additional pump testing as required by the state for the Hirschdale well at an approximate cost of $41 ,000; seconded by Director Sutton. ROLL CALL: Aguera , absent; all other Directors , aye. SO MOVED. Director Maass moved, and Director Sutton seconded, that the Board accept the alternate bid to seal Well Site A. He noted that the $16 ,000 cost for this project was included in the Engineer's cost projection of January 18. ROLL CALL: Aguera, absent; all other Directors, aye. SO MOVED. NEW DISTRICT COMPLEX - POSSIBLE DIRECTION Mr. Holzmeister provided a status report on the District's contract with Value Builders and made some recommendations for concluding the project. The original contract price was $2,406,929, change orders to date total $981245.49. There is a proposed change order in the amount of $964 which would make the new contract amount $2,506 ,138.49; the amount complete is $2,503,638.49; the amount paid to the contractor is $2,4799630; the amount due the contractor is $24 ,008.49. Mr. Holzmeister recommended retaining $1 ,250 for landscaping , $2 ,000 for manuals , and $8 ,515.30 for labor compliance. The amount in escrow is $17 ,488.47 , which includes $9,182,47 interest. After consideration , Director Maass moved that the Board approve Change Order No. 13 in the amount of $964. Director Sutton seconded the motion. ROLL CALL: Aguera, absent; all other Directors, aye. SO MOVED, Director Maass moved that the Board authorize release of the remaining balance from the Wells Fargo escrow account to Value Builders. Director Sutton seconded the motion. ROLL CALL: Aguera, absent; all other Directors , aye. SO MOVED. CONSIDERATION OF RESOLUTION INDICATING INTENT TO ABANDON BLANKET EASEMENT IN RETURN FOR SPECIFIC EASEMENTS - AP# 18-500-41 AND 18-500-42 - PURSUANT TO THE REQUEST OF DR, ORME Attorney Tom Archer was present on behalf of the petitioner. It was ascertained that all parties concerned with this matter have met; the proposed resolution has been amended accordingly. When adopted, it will indicate the District's willingness to abandon its blanket easement in return for such specific easements as the District will require in order to serve the parcels. Director Maass moved, and Director White seconded, that the Board adopt Resolution No. 8801 indicating the District's intent to abandon a blanket easement in return for specific easements to Nevada County Assessor Parcel Nos. 18-500-41 and 18-500-42. ROLL CALL: Aguera, absent ; all other Directors, aye. SO RESOLVED, CONSIDERATION OF RESOLUTION ELECTING TO BECOME SUBJECT TO THE CALIFORNIA UNIFORM CONSTRUCTION COST ACCOUNTING ACT - POSSIBLE DIRECTION TO SCHEDULE -3- -�- PUBLIC HEARING TO CONSIDER RELATED ORDINANCE During the last Board meeting the Board discussed a plan whereby the District could adopt a set of uniform cost accounting procedures for construction projects and thereby take advantage of more favorable bidding limits on such projects. A question was raised as to the legality of the procedure and whether there may be a technical error in the drafting of the enabling legislation. The Board also asked about other districts who have elected to participate in the program and Mr. Holzmeister provided a listing of participants. Director Sutton noted that if this resolution is passed the District will have to prepare a list of qualified contractors. She also stated that she is concerned that the Act will allow the Board to delegate the authority to award contracts and that proper plans and specifications may not be prepared. Mr. Holzmeister noted that even on informal bidding the District will probably want to have plans and specifications drawn up. He said the act contains safeguards which require that the informal bidding process be conducted in public and that certain rules be followed. Director Maass moved that the Board adopt Resolution No. 8802 electing to become subject to the California Uniform Construction Cost Accounting Act. The sixth resolved clause is to be amended to read , ". . .a bidding ordinance. .." rather than ". ..an informal bidding ordinance." Director Sutton asked that the motion be amended to include direction that a copy of the resolution be forwarded to the state for comment and the technical problem (concerning the size of the utility) be mentioned. Further, that the draft ordinance required by the Uniform Construction Cost Accounting Act be prepared and brought back to the Board for review and scheduling of a public hearing. Director Maass agreed, and Director Sutton seconded the motion. ROLL CALL: Aguera, absent; White , no, stating that she doesn't think the District is within the law because of the obvious exclusion having to do with the size of the utility; all other Directors , aye. SO RESOLVED. BUDGET FOR 1988 Mr. Holzmeister noted that the procedure for determining capital improvements needs some refinement. He said the Electrical Engineer and new Civil Engineer should be able to work towards this goal during 1988; they will be able to take a harder look at system deficiencies and to plug in appropriate improvement costs. Several items were discussed and explained by Mr. Holzmeister. It was decided to schedule the public hearing on the budget for 7:30 P.M. on February 16. PROSSER HEIGHTS WELL PUMP PROJECT — CONSIDERATION OF RECOMMENDATION AND POSSIBLE AWARD OF BID Consulting Engineer Sauers advised that five bids were received for furnishing and installing a new well pump at Prosser Heights. All were responsive to the District's requirements. -4- The low bidder, Resource Development Company, has done several contracts for the District during the past several years. Mr. Sauers noted they have been responsible and competent in their execution of each job. He recommended award to Resource Development based on their low bid. Director Maass moved that the award for the Prosser Heig Ls well pump be made to Resource Development Company in the amount of $22,730; seconded by Director White. ROLL CALL: Aguera, absent; all other Directors , aye. SO MOVED., CONSIDERATION OF DRAFT LETTER TO NEVADA COUNTY REGARDING HAZARDOUS WASTE MANAGEMENT PLAN Mr. Holzmeister presented a draft response to the Planning Department commenting on the environmental impact report which is being prepared on a hazardous waste management plan. Director Maass stated he thinks notification should have been placed in the Truckee paper and a copy of the County's request for comments should have been sent to Supervisor Bost. He asked that the letter include the District's concern over the lack of advertising. Director Maass moved that the Board authorize the letter to the Nevada County Planning Department regarding the hazardous waste management plan as amended; seconded by Director White. ROLL CALL: Aguera, absent; all other Directors, aye. SO MOVED. CONSIDERATION OF REQUEST FROM WESTSTAR FOR ASSIGNMEN`f OF LEASE WestStar has asked the District to execute a consent form agreeing to the assignment of a lease of TDPUD property between WestStar and Fleet National Bank. The PUD leases property to WestStar and WestStar has placed television receive/transmit equipment on that site. WestStar is now financing some improvements through Fleet National Bank. The bank is securing the loan with the cable television system. If WestStar defaults on the loan the bank would step in and operate the cable system. In order to step in and operate the system, the bank needs access to the leased property. Counsel Phelps mentioned he doesn't know if the bank could take over the cable franchise. Director Maass said he would be willing to authorize staff to look into whether or not the District could provide cable television service. Thereafter, Director Maass moved that the Board approve the assignment of lease between WestStar and Fleet National Bank with the stipulation that the District be notified in writing of any default within ten days as suggested by Director White. Director 'White seconded the motion. ROLL CALL: Aguera, absent; all other Directors, aye. SO MOVED. CONSIDERATION OF RESOLUTION AUTHORIZING EXECUTION OF MEMORANDUM OF UNDERSTANDING WITH THE IBEW Mr. Holzmeister advised that the Union wants to reconsider a change in the -5- pension plan and asked that the matter be put over. CONSIDERATION OF ADJUSTING DEFERRED COMPENSATION FOR MANAGEMENT EMPLOYEES - POSSIBLE DIRECTION This matter was put over until Union negotiations have been concluded. CLOSED SESSION The Board adjourned to closed session at 8:48 P.M. in accordance with Government Code Section 54956.9(a) to discuss litigation brought by the District against Mr. Schroeder, and also pursuant to Section 54956.9(c). RETURN TO PUBLIC SESSION The Board returned to public session at approximately 10:10 P.M. There was no direction resulting from closed session. ADJOURNMENT There being no further business before the Board , Director Maass moved that the meeting be adjourned at 10:12 P.M. The motion was seconded and passed unanimously. T UCKE DO PUB C IL DISTRICT 7Pepared `L. Corbett, esiden b n Macdonald, Deputy District Clerk sm5d.5 -6-