Loading...
HomeMy WebLinkAbout1988-03-21 Min - Board REGULAR MEETING March 21, 1988 The regular meeting of the Board of Directors was called to order by President Corbett at 7:08 P.M. in the TDPUD Board Room. ROLL CALL: Directors Aguera, Maass , Sutton, White and Corbett were present. CONSULTANTS PRESENT: Counsel. John Phelps. EMPLOYEES PRESENT: Tom Buckhouse , Mary Chapman, Peter Holzmeister and Susan Craig. OTHERS PRESENT: Among those present were Jen Bess, LeAnn Schroeder, Chip Bri t tenham, Renee Garacochea, Aaron Schwier,, Buz zy Jackson, Wade Posten, Bret Wightham, Robert Ryan, and John Pierce. APRROVAL OF MINUTES Director Aguera moved, and Director White seconded, that the minutes of February 1 , 1988 be approved as written. All Directors, aye , by voice vote. SO MOVED. BILLS FOR APPROVAL After some discussion , the Board asked for information regarding the Petrolane bill for gas so that could make a decision as to whether or not to place it on the pre-approved bill list. Director Maass moved, and Director Aguera seconded, that the bills presented for consideration be approved for payment. ROLL CALL: all Directors , aye. SO MOVED. LAGER'S REPORT - POSSIBLE DIRECTION Vehicle maintenance report Mr. Holzmeister provided the Board with a 1986-87 comparison of vehicle costs. He noted that during September of 1987 the District hired a full-time mechanic. He projected that repair costs will be down if a better job is done on preventive maintenance; also, the crews will be more productive since there will be less down time. 'Water quality No bacteria was encountered in the District's distribution system or in any well for the month of February. In fact , Mr. Holzmeister reported, there has not been a single report of the presence of bacteria in the distribution system since October of 1986. He noted that the efforts of the Water Crew have paid off. Tahoe Donner phase balancing -1- The line crew is making rapid progress in solving the problem the District encountered on New Year's Eve. The construction required to facilitate phase balancing of Tahoe Donner Feeders 1 and 2 is now approximately 65% complete. If the weather continues to cooperate , the work should be complete in early April. APPA Conference Manager Holzmeister noted that the American Public Power Association Conference is scheduled for June 27 , 28 and 29 in Seattle. Since it is on the west coast and fairly inexpensive ($900 per person) , he encouraged at least three Directors to attend. The conference usually deals with the broad issues facing public power in the United States, what is going on in Washington and the trends seen in power supply and transmission around the country. By consensus , Directors Maass, Sutton and Manager Holzmeister were authorized to attend the APPA conference in Seattle. PUBLIC INPUT There was no public input. CORRESPONDENCE No correspondence was received by the Board. COMMITTEE REPORTS Water Committee Director Sutton noted copies of the minutes of the March 9 and March 15, 1988 Water Committee meetings were included in the packets. Director Maass said he was quite impressed with Ms. Black's minutes. The other Directors agreed , and the Manager was asked to relay the commendation. Director Sutton noted a public meeting has been scheduled on March 28 at 7 :30 P.M. to discuss the possible acquisition of Donner Lake Utility Company; a representative from DLUC will be present to answer questions. Also, a meeting has been scheduled for March 23 to discuss the Hirschdale water system project. Consulting Engineer Dan Cook will be present to answer questions regarding some of the possible cost increases. The committee hopes to come up with some satisfactory answers so decisions can be made by the Board on the change order proposed by Joe Suter, PUBLIC HEARING - CONSIDERATION OF ORDINANCE ADJUSTING COMPENSATION OF GENERAL MANAGER It being 7:32 P.M. , the public hearing to consider an ordinance adjusting the compensation of the General Manager was opened. There was no public comment or questions , and Director Maass moved to close the hearing; seconded by Director White. SO MOVED by voice vote. Director Maass moved that the Board adopt Ordinance No. 8801 adjusting the -2- General Manager's compensation (so that the percentage of his deferred compensation paid by the District is in line with the other managerial employees); seconded by Director Sutton. ROLL CALL: all Directors , aye. SO ORDAINED, CONSIDERATION OF DAMAGE CLAIMS FILED AGAINST THE DISTRICT After some discussion Director Maass asked that an updated policy for denying claims be placed on the agenda for Board consideration. Director Maass moved ,' and Director Aguera seconded, that the Board deny the claims for damages presented for consideration. They are to be transferred to the insurance company along with the information gathered by staff. All Directors, aye , by voice vote. SO MOVED. CONSIDERATION OF AMENDMENT TO MISCELLANEOUS ELECTRIC SERVICE FEE SCHEDULE; POSSIBLE DIRECTION TO SCHEDULE PUBLIC HEARING As a result of the Electric Committee meeting held on March 10 , some wording in the proposed miscellaneous electric service fee schedule was clarified, Mr. Buckhouse reported. Director Maass moved that a public hearing to consider an ordinance amending the miscellaneous electric service fees be scheduled for 7:30 P.M. on April 4 and appropriately advertised; seconded by Director Sutton. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF PROPOSAL TO PURCHASE ELECTRONIC METER READING SYSTEM; POSSIBLE DIRECTION Mary Chapman explained how the electronic meter reading system works, summarized the committee's investigation of the matter, and reported that the staff committee established to review the feasibility of implementing an electronic meter reading system is requesting that the Board issue a call for proposals. Estimated cost (included in the 1988 budget) is $25,225. Mrs. Chapman noted the proposed time line for implementing the system. After review of the proposed resolution and bid documents , Director Aguera moved that the Board adopt Resolution No. 8808 requesting proposals for an electronic meter reading system; seconded by Director Maass. ROLL CALL: all Directors, aye. SO RESOLVED, DIRECTION REGARDING USE OF PERSONAL VEHICLES Mr. Holzmeister noted that the District Engineer has a problem using a District owned vehicle. He is expected to respond to power outages from his home and to be in radio contact when he is at home; however, he is not permitted to transport his daughter to and from school in a District vehicle. He would prefer to use his personal vehicle for work and have a radio in it. The Technical Services Department also has a problem. Bruce Grow, Mike Pimental, Joe Straub and Tom Edgeman all share one truck. -3- ?000111. The Manager suggested giving the vehicle assigned to the n- gineer to the Technical Services Department , and that the Engineer be provided with a monthly allowance to use his personal vehicle. After some discussion the Manager was directed to check with the insurance company and accountant concerning the Engineers use of his personal vehicle for PUD business and various methods of reimbursement and report his findings to the Board. AWARD OF COMPUTERIZED MAPPING SYSTEM BID Mr. Buckhouse stated he reviewed the proposals submitted for a computerized mapping system and provided the Board with a bid summary. Douglas Systems of Auburn submitted the low bid in the amount of $129963.80. The Douglas bid is in order, he said , and he recommended an award be made to them for the computer system defined in Option II, SO MOVED by Director Maass; seconded by Director Aguera, All Directors, aye, by voice vote. RESOLUTION ISSUING A CALL FOR BIDS FOR ELECTRICAL DISTRIBUTION EQUIPMENT (TRANSFORMERS) Director Maass moved , and Director White seconded, that the Board adopt Resolution No. 8809 approving specifications and calling for bids for electrical distribution equipment (transformers) with a bid opening date of April 12, 1988 at 11 :00 A.M. ROLL CALL: all Directors, aye. SO RESOLVED, POSSIBLE DIRECTION TO PETITION THE FEDERAL ENERGY REGULATORY COMMISSION FOR A STAY ON THE BOCA HYDROELECTRIC PROJECT LICENSE Mr. Holzmeister noted that R. W. Beck and Associates is recommending that the District petition the Federal Energy Regulatory Commission for a stay of the PUD license at Boca for the following reasons: 1) FERC requires a dissolved oxygen monitoring plan. However the water levels are so low this year that any study of oxygen levels at this time would not represent a confident benchmark. 2) There is still no acceptable wheeling arrangement with Sierra Pacific to move the power from Boca to the District. A decision to proceed cannot be made without knowing the price to get the power to the system. Director Maass moved, and Director White seconded, that the Board authorize a petition to FERC for a stay on the Boca hydroelectric project license. ROLL CALL: all Directors, aye. SO MOVED, RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL DISPLAY ADVERTISING CONTRACT WITH THE SIERRA SUN There was some discussion as to whether or not it is beneficial to enter into a contract with the Sierra Sun, Director Maass indicated he thought some notices could be placed in the legal section of the newspaper rather than in small display ad form. By consensus , staff_ was directed to analyze the benefit of an advertising contract with the Sierra Sun. CLOSED SESSION -4- The Board adjourned to closed session at 8:50 P.M. pursuant to Government Code 54956.9(a) , PUD versus Schroeder, and 54956.9(c) , pending litigation. RETURN TO PUBLIC SESSION The Board returned to public session at approximately 9:24 P.M. ADJOURNMENT There being no further business before the Board , Director Aguera moved, and Director White seconded the motion, that the meeting be adjourned. SO MOVED by unanimous voice vote. TR E DONNER PUBLIC UTILITY DISTRICT Jo L. Corbett, P esident Prepared by Susan M. Craig, Deputy District Clerk smc/5d.8 -5-