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HomeMy WebLinkAbout1987-10-19 Min - Board REGULAR MEETING October 19, 1987 The. regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Corbett at 7:02 P.M. in the TDPUD Board room. ROLL CALL: Directors Aguera, Cooley, Maass , Sutton and Maass were present. EMPLOYEES PRESENT: Tom Buckhouse , Peter Holzmeister and Susan Macdonald. CONSULTANTS PRESENT: Counsel Phelps and Consulting Engineer Keith Sauers. OTHERS PRESENT: Among those present in the audience were Amy Marin, Robin Grief , Bill Graham, Marnie Hassler, Kim McKichin, Matt Parkhurst, Erin Rafferty, Jenni Tucker, Danielle Scott, Joanna Cutts , Betsy McBride , Dana Dickinson, C. A. Nichole, Scott Watters, Sara Stone and Dick VanLandingham. APPROVAL OF MINUTES Director Maass moved , and Director Cooley seconded , that the Board approve the minutes of August 109 1987 as written. All Directors , aye, by voice vote. SO MOVED. Director Maass moved, and Director Cooley seconded, that the minutes of September 8, 1987 be approved in final form. All Directors, aye , by voice vote. SO MOVED. Director Maass moved that the minutes of September 15 , 1987 be approved as written; seconded by Director Cooley. All Directors, aye , by voice vote. SO MOVED, Director Sutton requested a minor change to the draft minutes of September 21 , 1987 , and Director Maass moved that the Secretary be directed to prepare the minutes in final form as corrected. The motion was seconded by Director Cooley. All Directors, aye, by voice vote. SO MOVED. Director Cooley pointed out several typographical errors in the draft minutes of September 28, 1987. Thereafter, Director Maass moved that the Secretary be directed to prepare the minutes in final form as corrected. The motion was seconded by Director Cooley. All Directors, aye, by voice vote. SO MOVED. BILLS FOR APPROVAL Director Sutton noted her concern about the time lag between payment of the bills and receipt of that record by the Board. Mr. Holzmeister noted that this is part of the computer problem; it should be corrected when the new computer is on line. After several questions were answered, Director Maass moved that the bills presented for consideration be approved for payment; seconded by Director Cooley. All Directors , aye, by voice vote. SO MOVED. MANAGER'S REPORT -1- Y Water quality analysis The Directors were provided with a water quality report for the month of September in their packets. There were no occurrences of bacterial contamination in any source or in the distribution system, Mr. Holzmeister reported. Prosser Heights Well There was a dramatic reduction in productivity at Prosser Heights Well two weeks ago, the Manager noted. The level of water in the well was monitored and found to be normal. The tentative conclusion is that there is a problem with the well pump , and Byron Jackson will pull the pump for repairs. Southside Well Mr. Holzmeister noted that two problems at the Southside Well have been discussed for the past year - the oil lubricated pump, which should be changed to a water lubricated pump, and the sanitary seal that should be repaired to stop water from entering the well near the surface. Since Byron Jackson will be in Truckee pulling the pump at Prosser Heights , he said he would also have them pull the well pump at Southside so the problems can be solved. This will save a second mobilization cost. Quarterly restricted fund report Attached to the Manager's Report is a report from the Finance Supervisor summarizing the District's investments, their sources, and what comprises each of the restricted funds, the Manager advised. Presently, all the funds are invested in the State of California Local Agency Investment Fund (LAIF). August budget report Included in the packet were copies of the August financials. Mr. Holzmeister reported that spending is in line with the budget. Water awareness week Manager Holzmeister advised that the District is providing a short program for the local school children during the next two weeks. Students from the elementary school will watch a movie about water conservation; following the presentation, they will be taken through the building to see how the PUD operates. The line and water crews have made employees available to show the children their trucks. Material has been obtained from the American Water Works Association and the California Department of Water Resources for distribution to the classrooms. Engineering Technician Debi Black, he reported, is in the process of making arrangements with the local intermediate and high schools for similar presentations. Director Maass, government teacher at the high school, noted that he has already heard positive comments about the program. -2- PUBLIC INPUT There was no public input. CORRESPONDENCE Cooley memo re "Red Ribbon Week" Director Cooley explained that Red Ribbon Week is a state wide movement to recognize the tragedy of substance abuse and the continuing fight to educate the public concerning this fatal addiction. Government agencies, public employees , community service organizations and private businesses are participating, he said, by displaying red ribbons and committing to a drug free society. He read the proposed proclamation and , thereafter, Director Aguera moved that it be approved by the Board; seconded by Director Maass. ROLL CALL: all Directors, aye. SO PROCLAIMED. Letter from General electric Credit Corporation re FmHA. loans Mr. Holzmeister noted that the District received a letter from General Electric Credit Corporation dated October 9, 1987 requesting copies of certain reports and information from the District. Before submitting the information, he said he would like to get an update as to where things stand from Bond Counsel Sperry and the auditors. �,,,,., Director Sutton suggested that Bond Counsel or the auditors respond to GE. Director Maass said that because of Sam Sperry procrastination, he is the liable party if GE should demand from the District payment in full because of the indenture conflicts. He said he would make a motion that the Board authorize filing a malpractice suit against Mr. Sperry if he does not attend to this matter. Mr. Holzmeister indicated he would keep the Board informed. NEW DISTRICT COMPLEX - AWARD OF FENCE BID Mr. Holzmeister explained the fencing specifications for the entire area at the new headquarters and and alternate bid requested for the back property line only (as is required by the County). He provided a bid tabulation showing the two bids received; Tholl Fence was low bidder. They bid $4,787,34 for the back property line and $13,726.68 for the entire project. Mr. Holzmeister recommended accepting the bid for the entire project. Director Maass moved , and Director Aguera seconded, that the Board accept Tholl Fence's bid in the amount of $13,726.68 for Option II, installing chain link fence at the new complex. ROLL CALL: all Directors, aye. SO MOVED, POLICY GOVERNING USE OF BOARD ROOM The draft resolution setting forth policy governing use of the Board room was reviewed and discussed. Director Sutton suggested that the matter be referred back to the committee,, and moved that the Board authorize the County Clerk to use the room on the date he requested for a fee of no less than $40; seconded by Director Aguera. ROLL CALL: Aguera and Sutton, aye; -3- Cooley, Maass and Corbett, no, stating they were opposed to the $40 charge. MOTION FAILED. Director Sutton moved that the County Clerk be authorized to use the room for a fee of $25 and that the matter be referred back to the committee for recommendation; seconded by Director Aguera. ROLL CALL: Aguera and Sutton, aye; Cooley, Maass and Corbett , no. MOTION FAILED. Director Sutton moved that the County Clerk be authorized to use the room for training of election workers at no charge, and that the matter be referred back to the committee for further discussion; seconded by Director Maass. ROLL CALL: all Directors, aye. SO MOVED. SOMA SIERRA TANK - CONSIDERATION OF CONTRACT CHANGE ORDER N0. 2 Consulting Engineer Sauers explained the proposed change order adding a safety railing on the tank roof in the area of the ladder and access hatch. The cost of the item is $345, bringing the total cost of the contract to $1101450, No time extension is required. Mr. Sauers recommended Board approval. Director Maass moved, and Director Aguera seconded, that the Board approve Contract Change Order No. 2 to Resource Development Company in the amount of $345. ROLL CALL: all Directors, aye. SO MOVED. NWPPA CONFERENCE ON AVOIDING A TAKEOVER Manager Holzmeister noted that the Northwest Public Power Association conference on avoiding a takeover seemed rather timely in view of Sierra Pacific's telephone survey. The cost to attend per person is approximately $340. Director Sutton said the conference appears to relate to cooperatives and wondered if the information would be applicable. After some discussion, Director Sutton moved that the Manager and any interested Board members be authorized to attend the conference; seconded by Director Cooley. ROLL CALL: all Directors, aye. SO MOVED. RESOLUTION ACCEPTING RIVARA EASEMENT After reviewing the easement agreement and draft resolution, Director Maass moved that the Board adopt Resolution No. 8748 accepting a water line easement from Anthony and Mary Rivara for the Hirschdale Water System improvements. Director Sutton inquired whether the Rivaras were satisfied with the agreement and after being assured by Mr. Holzmeister that they had signed the easement, Director Sutton seconded the motion. ROLL CALL: all Directors, aye. SO RESOLVED. RESOLUTION AUTHORIZING PURCHASE OF SPPCo FACILITIES IN VICINITY OF WE04S PARCEL Mr. Holzmeister reported that the District has sent a letter to Sierra logo*- Pacific proposing that they sell to the District the poles installed to serve Mr. Weems. SPPCo has verbally accepted the PUD's proposal and mentioned a price of $681 per pole. This is in line with District costs to -4- �. install the poles. Earl Cooper of SPPCo indicated a letter would be sent soon. Mr. Weems is living in a small trailer at the construction site without temporary power. He's very anxious to get things moving. Mr. Holzmeister recommended that the Board authorize purchase of the SPPCo facilities to serve Mr. Weems at a price not to exceed $681 per 45' pole. Once the poles are purchased, the District will go forward with a line extension to get power to Mr. Weems. Director Maass moved that the Board adopt Resolution No. 8749 authorizing purchase of facilities located within the boundaries of the District constructed by Sierra Pacific Power Company at a price not to exceed $681 per 45' pole. The motion was seconded by Director Aguera, ROLL CALL: all Directors, aye. Director Cooley noted that he voted yes because of Mr. Weems' need but disagrees with the philosophy of the resolution. SO RESOLVED, Director Sutton moved that the Board record its intent to acquire the other facilities between the Weems parcel and the Truckee Sanitary District pumping station; seconded by Director Maass. ROLL CALL: all Directors , aye. SO MOVED. PUBLIC INPUT Water complaint - South River Street Art Rich noted that there is heavy chlorination in his water on South River Street, especially early in the morning. After some discussion, Consulting Engineer Sauers was directed to meet with Mr. Rich on October 20 and investigate the matter. The Manager was asked to report back to the Board. CODIFICATION OF DISTRICT ORDINANCES - POSSIBLE DIRECTION Mr. Holzmeister suggested that the Board consider employing Book Publishing Company to prepare a legal analysis of the District policies and ordinances and prepare a code at a cost of approximately $61,000. He indicated he learned of this company through the California Municipal Utilities Association. Director Cooley asked for a list of Book Publishing Company's clients , especially other small entities or special districts, and Director Sutton asked if there were any companies on the east coast that might be less expensive. Mr. Holzmeister indicated he would research the matter and obtain a list of satisfied customers from Book Publishing. REVIEW OF EMPLOYMENT AGREEMENT WITH GENERAL MANAGER Mr. Holzmeister's management agreement , which expired on April 30, 19875 was reviewed. After some discussion, Director Sutton stated she doesn't think an out-going Board should make this type of decision. Director Cooley agreed, and moved that the Board extend the agreement until April of 1988, but bring the matter back to the Board for further consideration at the second meeting in November; seconded by Director Maass. ROLL CALL: -5- •• all Directors, aye. SO MOVED. ADJOURNMENT There being no further business before the Board , Director Aguera moved that the meeting be adjourned at 8:53 P.M. The motion was seconded by Director Maass and passed unanimously. TRIIIN rE7R UBLIC IL TY DISTRICT J n L. Corbett, resident eared by Susan Macdonald, Deputy District Clerk sm/d5c.11 -6-