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Home My WebLink About1985-06-03 Min - Board i I i i I ' REGULAR MEETING ' June 3, 1985 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order I by Acting President Maass at 7:05 P.M. in the TDPUD Board Room. i ROLL CALL: Directors Cooley, Corbett and Maass were present. Absent was Director Duffy who is out of the area attending computer school. Also absent was Director Hamilton, who is recuperating from his recent heart surgery. CONSULTANTS PRESENT: Counsel John Phelps and Dale Cox, i Architect, were present. i EMPLOYEES PRESENT: Peter Holzmeister and Susan Ford (Craig) were present. OTHERS PRESENT: Among those present in the audience were Jamie Hacker, Tammy Banish, Cathy McClintock, Kris i McGinity, T. McLaughlin, Margaret Rasmussen, Diane M. Hacker and Dick VanLandingham. APPROVAL OF MINUTES j ! Director Corbett moved, and Director Cooley seconded, that the minutes of April 15, 1985, be approved as written. All Directors, aye, by voice vote. SO MOVED. Director Corbett moved, and Director Cooley seconded, that j the Secretary be directed to prepare the minutes of May 20, 1985 in final form, including the correction submitted by Director Maass. All Directors, aye, by voice vote. SO MOVED. STATEMENT OF GENERAL FUND AND BILLS FOR APPROVAL ' - I . j Director Corbett moved that the Board approve the bills presented for payment; seconded by Director Cooley. All Directors, aye, by voice vote. SO MOVED. In response to Director Maass' question, Mr. Holzmeister stated that Check No. 8235 to Sierra Pacific in the amount of $ .45 was written to correct a billing error. ! MANAGER'S REPORT i i Stampede hydro project . i Mr. Holzmeister noted that the allocation of Stampede hydro power has now been confirmed in writing; it will be available in January of 1986. The comment period will end on June 14th, and the final allocation will be made in July of 1985. A representative of the Western Area Power Administration will be contacting the District soon regarding negotiations for wheeling. District Engineer Tom Buckhouse will handle the technical matters; outside assistance from R. W. Beck and Martin McDonough will be , i I . I � I I i i i based on the preliminary drawings. Some construction details of the building and the pros and cons of air ! conditioning the entire building were discussed. Director Maass stated for the record that the air conditioning j matter should be carefully considered, as he would not want to go back a year after completing construction and ' have to install a cooling system. BY CONSENSUS, it was decided to request air conditioning as an alternate on the bid, and to make a decision at the time of the award. The plans, specifications and direction to issue a call 1 ifor construction bids on the new building complex will be j i considered at the August 5, 1985 meeting. Since the complex will have solar panels, Director Maass suggested building a solar display board for educating interested consumers. Mr. Cox indicated this could be incorporated into the plans. A geotechnical report is necessary to engineer the ! structure of the building, and Mr. Holzmeister reported he received two proposals for this work from highly recommended firms - one from Earth Science Consultants in the amount of $3,500, and one from H. H. Kleinfelder in the amount of $2,200. He suggested accepting the lower proposal from Kleinfelder. Director Maass noted this i j award is within the purview of the Manager. Mr. Holzmeister recommended that staff remove the trees from the building site in order to save some money on the cost of site preparation. This could be included in the ; f same program as the removal of diseased trees on the south side of the river and at McGlashan. SO MOVED by consensus. CONSIDERATION OF AMENDED INSURANCE CLAIM PROCEDURE i Manager Holzmeister advised this matter would be ready for consideration at the next regular meeting. RESOLUTION CALLING SPECIAL ELECTION TO COINCIDE WITH THE NOVEMBER 5, 1985 ELECTION + After review of the proposed resolution, Director Corbett moved, and Director Cooley seconded, that the Board adopt Resolution No. 8516 calling a special election to coincide with the November 5, 1985 election. ROLL CALL: Duffy and Hamilton, absent; all other Directos, aye. SO RESOLVED. ACCEPTANCE OF THE FERC LICENSE TO OPERATE AND MAINTAIN A HYDROELECTRIC PLANT AT BOCA DAM Mr. Holzmeister noted that Mr. McDonough and Mr. Springer have suggested a few amendments to the FERC license to operate and maintain a hydroelectric plant at Boca Dam. John Springer has discussed the proposed changes with FERC, and they indicate the requested amendments are reasonable and asked that the District make a written submittal. i i Director Corbett moved, and Director Cooley seconded, that the District request from FERC in writing a 60-day i I i t• . .�Ji ELECTRIC AND WATER STANDBY CHARGES PURSUANT TO ORDINANCE NO. 7501 FOR THE FISCAL YEAR 1985-86 Director Corbett moved, and Director Cooley seconded, that the Board adopt Resolution No. 8517 implementing and fixing electric and water standby charges pursuant to Ordinance No. 7501 for the fiscal year 1985-86. ROLL CALL: Directors Duffy and Hamilton, absent; all other ! Directors, aye. SO RESOLVED. i CONSIDERATION OF RESOLUTION FIXING AND PLACING ELECTRIC AND WATER STANDBY CHARGES ON DISTRICT TAX ROLL FOR COLLECTION BY THE COUNTIES OF NEVADA AND PLACER I Director Corbett moved, and Director Cooley seconded, that the Board adopt Resolution No. 8518 fixing and placing electric and water standby charges on District tax roll for I collection by the Counties of Nevada and Placer. ROLL CALL: Directors Duffy and Hamilton, absent; all other i Directors, aye. SO RESOLVED. j REQUEST OF TRUCKEE SANITARY DISTRICT RE JOINT INSTALLATION OF LINES j I Don Westbrook of the Truckee Sanitary District arrived to discuss a joint venture with the PUD for installation of sewer and water lines on Riverside Drive. They are presently out to bid on the project which contains three schedules, Schedule C being for water line replacement. I Bids are scheduled to be opened on June 20, 1985. Mr. Holzmeister advised that he has not yet seen any plans, although he did ask Dan Cook, Civil Engineer, to i provide a cost estimate for their preparation. I Mr. Westbrook left to get a set of plans from the TSD office for the Board's review. I i RESOLUTION APPROVING TREE TRIMMING SPECIFICATIONS AND ISSUING A CALL FOR PROPOSALS Mr. Holzmeister noted that Arbor Tree Service, who was awarded the tree trimming contract last year, did not perform to the District's satisfaction. He recommended cancelling that contract and going out to bid again. After a brief review of the documents, Director Corbett moved that the Board adopt Resolution No. 8519 approving the tree trimming specifications and issuing a call for proposals; seconded by Director Cooley. ROLL CALL: all Directors, aye. SO RESOLVED. REQUEST OF TRUCKEE SANITARY DISTRICT RE JOINT INSTALLATION OF LINES i Mr. Westbrook appeared with the plans, specifications and contract documents for the proposed joint project, and briefly reviewed the schedules with the Board. Director , Maass noted that the specs call for installation of water as well as sewer lines, which is an irregularity since the i i j l ! I i ! I TRUCKEE DONNER PUBLIC UTILITY DISTRICT STATEMENT OF GENERAL FUND - May 28, 1985 Bank Balance - April 30, 1985 $ 639705.73 Electric Revenue 457,190.74 Water Revenue 639944.11 Electric Connection Fees 149125.00 Water Connection Fees 79325.00 Facilities Fees 89550.00 Miscellaneous Billings Revenue 29945.37 Miscellaneous Revenue - Office supplies, misc. construction work orders, employee insurance j premiums, interest 413,205.05 i Sierra Pacific Power Co. refund 139932.07 Transfer from LAIF 3229000.00 $ 9949923.07 i Board Approved Billings 1279934.32 i Truckee River Bank LAIF Deposit 2709000.00 Bills Paid Automatically (_see attached copies) .2399,452.49 Sierra Pacific Power Co. 343,675.65 (9819062.46) Bank Balance - May 28, 1985 $ 139860.61 I Bills for Board Approval - see attached ( 469065.43) Bank Balance after Payment of Above ( 329204.82) LAIF transfer to Cover above Bills 33,000.00 ,.»�. Balance after LAIF transfer $ 795.18 Balance in LAIF and public time deposits after above transfer is $984,749.24. i I t 1 i ' I I i. I._ I I I i i i r