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HomeMy WebLinkAbout1985-07-15 Min - Board TRUCKEE DONNER PUBLIC UTILITY DISTRICT 11570 Donner Pass Road — Post Office Bog 309 (916) 587-3896 NOTICE OF ADJOURNMENT OF REGULAR MEETING TO WHOM IT MAY CONCERN: NOTICE IS HEREBY GIVEN that the regular meeting of the Board of Directors of the Truckee Donner Public Utility District was ordered adjourned to the 1 7 th day of July , 1985 , at 5 : 30 P.M. , to meet at the TDPUD Board Room. This notice is posted in compliance with Section 54955 of the Government Code of the State of California. --- Dated : July 1 5 , 1985 Z- Susan Ford , Deputy District Clerk D2/13 REGULAR MEETING July 15 , 1985 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7 : 04 P.M. by Acting President Maass in the TDPUD Board Room. ROLL CALL: Directors Cooley, Hamilton and Maass were present ; Director Corbett was expected . Director Duffy was absent . EMPLOYEES PRESENT: Ron Reynolds , Peter Holzmeister and Susan Ford . CONSULTANTS PRESENT: Counsel John M. Phelps was present . OTHERS PRESENT : Among those present were Ron Monson , Dick VanLanding ham , Bob French, Dave Toussaint , John Scott and John Boren , Jr. APPROVAL OF MINUTES Director Hamilton moved , and Director Cooley seconded , that the minutes of June 17 , 1985 be approved as written. All Directors , aye , by voice vote . SO MOVED. Director Hamilton moved , and Director Cooley seconded , that the Secretary be directed to prepare the minutes of July 1 , 1985 in final form as written. All Directors , aye . SO MOVED. BILLS FOR BOARD APPROVAL After review of the bills presented for consideration , Director Cooley moved , and Director Hamilton seconded , that payment be made . All Directors , aye , by voice vote . SO MOVED. MANAGER' S REPORT Budget Reports Manager Holzmeister advised that the Board has been presented with budget reports for the first six months of 1985 . The District appears to be in very good shape . Between now and the next regular meeting , he will review the over budget line items and prepare a memo setting forth recommendations for resolution of the problems to the Board . At this point in the meeting , 7 : 07 P . M. , Director Corbett arrived . West River Street project Mr. Holzmeister noted that Atlas Construction has been awarded the County paving project on West River Street. They will begin work on July 29th, giving the District several weeks to complete proposed water line crossings . It was the Manager ' s opinion that the work could be done for less than $5 ,000 , and he asked if he could go forward with obtaining quotes , awarding the job , and proceeding with the project. In the event the quotes are over $5 ,000 , Mr. Holzmeister would proceed with the formal bidding requirements . After some discussion , Director Cooley moved , and Director Corbett seconded , that the Manager be authorized to proceed with the water line crossings on West River Street if the cost is under $5 ,000 . All Directors , aye , by voice vote . SO MOVED, TSD Riverside Drive project To date there has been no report from Dan Cook , Civil Engineer , on the Riverside Drive project which the Truckee Sanitary District proposed as a joint venture , Mr . Holzmeister reported. Director Maass stated he would not approve payment of the Cook Associates bill for water line engineering on the job until a full accounting has been received and reviewed . Rezoning of 1 .9 acre parcel The Manager attended the Board of Supervisor' s meeting at which the District ' s petition to rezone the 1 . 9 acre parcel on the corner of Highway 89 and Donner Pass Road was considered . There were no comments from the public , and the Supervisors adopted a motion expressing their intent to amend the zoning. The General Plan amendment should be finalized the first part of September . PUBLIC INPUT Robert French , attorney representing the Joseph family , presented the Board with a written request to purchase three unused District parcels - the 50 ' x 50 ' parcel behind the Gateway Bottle Shop , and sites 100 ' x 100 ' and 197 ' x 197 ' located between Interstate 80 and the railroad . All three parcels , Mr. French noted , were originally given to the District by Mr. Joseph; if there is no anticipated future use he would like the opportunity to purchase them. Mr . Holzmeister advised that staff foresees no need for any of the three parcels ; and noted that if development occurs , a requirement to provide tank sites , waterline easements , etc . will be required of the developer. Director Maass stated that the sites may be needed in the future , and asked for a staff report at the next meeting. Director Cooley said he feels the Josephs are entitled to have the property back if the District has no plans for it . CORRESPONDENCE There was no correspondence discussed by the Board. COMMITTEE REPORTS There were no Committee reports. CONSIDERATION OF POLICY PERTAINING TO DISTRICT ASSISTANCE IN DISPLAYING BANNERS The Manager reported that the application form filled out by organizations requesting the District ' s assistance in displaying banners has been amended by Counsel ; a release clause has been added . He also advised that the Chamber of Commerce has a $31)00011000 insurance policy that includes banners put up on their poles. The District ' s insurance also covers the PUD. Counsel stated that the insurance and indemnification provision give the District about as much protection as possible without requiring each organization to provide an insurance policy. There was some discussion regarding scheduling the displays and the length of time the banners may remain. Director Hamilton moved , and Director Corbett seconded , that the amended application form relating to requests for the District to assist in displaying banners be approved . SO MOVED by voice vote. STATUS REPORT — SIERRA PACIFIC POWER COMPANY WHOLESALE RATE INCREASE Inasmuch as the SPPCo request for a wholesale rate increase is now before the Federal Energy Regulatory Commission , the Board indicated it would discuss the status of negotiations during closed session. WELLS A AND B — STATUS REPORT ON ACQUISITION AND POSSIBLE ACTION Manager Holzmeister mentioned the July 11 , 19859 letter to Dart Resorts ' attorney , James Thompson , forwarding a quitclaim deed to be signed by Dart and Western Title . The deed will accomplish a transfer of all of the interest held by Dart and Western Title in Wells A and B. If in order , Mr. Thompson will forward the deed to Sid Karsh , President of Dart Resorts , for execution. Mr. Holzmeister stated that the District is anxious to acquire and get the wells on line as soon as possible. Due to the dry summer , the PUD has been struggling to keep water pressure up at Tahoe Donner. Wells A and B will help with this problem. After some discussion , Director Hamilton moved , and Director Corbett seconded , that the District adopt Resolution No. 8527 accepting the quitclaim deed for Wells A and B when it is received , and directing the recording of the document with the County of Nevada. ROLL CALL: Duffy , absent ; all other Directors , aye . SO RESOLVED. REVIEW OF RECOMMENDATIONS AND POSSIBLE AWARD OF BID FOR LABOR, MATERIALS AND EQUIPMENT TO INSTALL A SUBSTATION GROUND GRID AT THE DISTRICT'S TAHOE DONNRR SUBSTATION Because John Scott , one of the bidders , - was present in the audience , the Board moved to consideration of the bids received on the Tahoe Donner Substation project. Mr. Holzmeister reported that District Engineer Buckhouse evaluate.d the bids recieved on Friday , July 12th - one from J. S. Line Construction in the amount of $18 ,998 , and the other from Harker and Harker in the amount of $295780. Both bids were in order , and Mr . Buckhouse recommended that the award be made to J. S . Line Construction. Director Hamilton moved , and Director Corbett seconded , that the Board award the bid for labor , materials and equipment to install a ground grid at the District ' s Tahoe Donner Substation in the amount of $189998. All Directors , aye , by voice vote . SO MOVED, PROJECT 85-1 - STATUS REPORT AND CONSIDERATION OF FINAL PAY ESTIMATE - POSSIBLE DIRECTION TO FILE NOTICE OF COMPLETION The Manager said he thought the District would have received the progress pay estimate and notice of completion from Cook Associates prior to the meeting. The documents were shipped via Greyhound , but did not arrive in Truckee as expected. The matter was put over by consensus . REQUEST OF ROZNOS FOR PERMISSION TO ENCROACH ON PUD EASEMENT Mr. Holzmeister noted that Mr. and Mrs. Roznos are planning to build a home on a lot on Sierra Drive that has an 18 ' wide PUD easement running the entire length of the easterly property line . It is their request that the PUD allow an encroachment of 7 ' into the easement . There is a four-wire primary line crossing the parcel which is not included in the 18 ' easement . The Roznos ' are planning to locate the house under the line , but there is adequate clearance to the District ' s facilities and it would comply with GO-95 requirements. Relocating the line was discussed. Staff recommends granting the encroachment permit subject to the Roznos ' granting to the District an adequate aerial trespass for the wire over their house , and that the encroachment in no way limits the District from installing utilities complying with General Order 95 within the easement . After discussion concerning the possible liability the District could incur by granting permission to build under an electrical line , Director Hamilton moved the Roznost request be granted subject to receipt of an adequate aerial trespass including an appropriate indemnification clause , which will be recorded with the County ; seconded by Director Corbett. All Directors , aye , by voice vote . SO MOVED, CONSIDERATION AND POSSIBLE APPROVAL OF WATER SYSTEM ENGINEERING PROPOSALS Manager Holzmeister stated that there are some water capital improvement projects that should be undertaken before the end of the 1985 construction season . Keith Sauers Engineering has submitted engineering proposals for Ponderosa Drive in the amount of $10 ,575 ; Ski Slope Way in the amount of $5 ,000 ; East River Street in the amount of $6 ,585 ; and the Tahoe Donner system in the amount of $14 ,000 . The budget calls for replacement of lines at Ponderosa and Ski Slope ; construction cost of replacing the privately owned line on East River Street would be allocated to the property owners who connect ; restricted funds would be used to upgrade the pumping capacity of Tahoe Donner pumpstations and wells . Director Corbett moved , and Director Hamilton seconded , that the water system capital improvement project engineering be approved. SO MOVED by voice vote . CONSIDERATION OF RESOLUTION INCREASING THE SALARY OF THE DATA PROCESSING SUPERVISOR The Board tabled this matter for discussion during closed session. CLOSED SESSION The meeting was adjourned to closed session at 8 : 17 P.M. RETURN TO PUBLIC SESSION The Board returned to public session at 8 :30 P.M. STATUS REPORT — SIERRA PACIFIC POWER COMPANY WHOLESALE RATE INCREASE Director Maass advised that negotiations with SPPCo on the wholesale rate increase presently before FERC were discussed , and the matter was continued for further study and review. CONSIDERATION OF RESOLUTION INCREASING THE SALARY OF THE DATA PROCESSING SUPERVISOR Director Maass noted that Roman Gillen ' s performance as Data Processing Supervisor was reviewed during closed session. It was determined that he is performing well and doing a good job for the District . Director Corbett moved , and Director Cooley seconded , that the Board adopt Resolution No. 8528 increasing the salary of the Data Processing Supervisor to $28 ,900 annually. ROLL CALL: Duffy , absent ; all other Directors , aye. SO RESOLVED, ADJOURNMENT Director Maass moved that the meeting be adjourned to 5 : 30 P.M. on Wednesday , July 17th for the purpose of considering New Business Item No . 1 , the final pay estimate and notice of completion on the downtown water line improvements , Project 85-1 , since the necessary documents were expected via Greyhound but apparently transferred incorrectly . The motion was seconded by Director Hamilton and passed unanimously at 8 :35 P.M. CALL TO ORDER The meeting was reconvened at 5 : 35 P.M. on Wednesday , July 17 , 1985 in the TDPUD Board Room by Acting President Maass. ROLL CALL: Directors Cooley , Corbett and Maass were present. PROJECT 85-1 - STATUS REPORT AND CONSIDERATION OF FINAL PAY ESTIMATE - POSSIBLE DIRECTION TO FILE NOTICE OF COMPLETION Manager Holzmeister advised that the District has been presented with the Periodic Estimate for Partial Payment Number 3 on Project 85-1 in the amount of $28 , 149 .48 , which was prepared and signed by Dan Cook. The contractor , Richard Cox, noted discrepancies in several line items and signed the estimate contingent upon review and appropriate adjustment. Also , Mr . Holzmeister noted that Page 4 of the estimate shows two change orders were approved by the eningeer in the field . Prior to closing out and accepting the project , the District should formally approve these change orders as well as a final adjusting change order. Director Cooley moved , and Director Corbett seconded , that the Board approve Periodic Estimate for Partial Payment Number 3 in the amount of $28 , 149 .48 on Project 85-1 , and review the line items as requested by the contractor . All Directors , aye , by ..,, voice vote . SO ORDERED. ADJOURNMENT There being no further business before the Board , Director Corbett moved , and Director Cooley seconded , that the meeting be adjourned at 5 : 40 P.M. SO MOVED unanimously. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By . Susan Ford , Deputy District Clerk DM/6