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HomeMy WebLinkAbout1985-08-05 Min - Board REGULAR MEETING August 5 , 1985 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7 :04 P.M. in the District Board room by President Duffy. ROLL CALL: Directors Cooley , Corbett , Hamilton and Duffy were present ; Director Maass was absent , being on a honeymoon vacation in Mexico. EMPLOYEES PRESENT: Tom Buckhouse , Peter Holzmeister and Susan Ford . CONSULTANTS PRESENT: Counsel John M. Phelps . APPROVAL OF MINUTES Director Hamilton moved , and Director Corbett seconded , that the minutes of July 1 , 1985 be approved as written . ROLL CALL : Maass , absent ; all other Directors , aye. SO MOVED. Director Hamilton moved , and Director Cooley seconded , that the secretary be directed to prepare the minutes of July 15 , 1985 , in final form as written . ROLL CALL : Maass , absent ; all other Directors , aye . SO MOVED. STATEMENT OF GENERAL FUND AND BILLS FOR APPROVAL The Board had no comments respecting the statement of general fund or the bills presented for consideration. Director Cooley moved that the bills be approved for payment ; seconded by Director Hamilton. ROLL CALL: Maass , absent ; all other Directors , aye. SO MOVED, MANAGERS REPORT Budget for 1986 Manager Holzmeister presented to the Board a Budget Calendar which would provide for adoption of the 1986 Water and Electric Budgets at the November 18 , 1985 meeting . Director Corbett moved , and Director Hamilton seconded , that the calendar be approved. SO MOVED, Wells A and B The deed for Wells A and B from Dart Resorts in favor of the District has now been recorded with the County of Nevada , Mr. Holzmeister noted , and the PUD will begin gathering proposals for upgrading. Restricted funds which are meant to augment the Tahoe 1 Donner water supply will be used for this purpose . Stampede hydro plant Jim McCann of the Bureau of Reclamation has contacted Mr . Holzmeister regarding the possibility of the District entering into an agreement with the Bureau relating to the operation and maintenance of the Stampede plant . No action is required at this time . PUBLIC INPUT Truckee Downtown Merchants Association Bob French , President of the Truckee Downtown Merchants Association , reported that the downtown area is being plagued by a mass of posters on buildings and other outside areas . The association previously attempted to obtain a County ordinance prohibiting indiscriminate posting , but the request lacked the support of the Board of Supervisors . The association is now going to renew its efforts , and Mr . French asked for the District ' s support . It was noted that the District has a policy against posting advertisements on power poles , and it was believed that there is a State law prohibiting such posting. _^ CORRESPONDENCE Bashf ord President Duffy mentioned a letter of concern from the Bashf ords , which will be handled by staff . Stefanie Erber For the record , President Duffy noted that a letter of commendation respecting the downtown water system improvements , the contractor performing the work , and the District ' s Water Foreman , Dave Rully , was recieved from Stefanie Erber (owner of Cabona' s ) • PROJECT 85-1 . DOWNTOWN WATER SYSTEM IMPROVEMENTS The District is in receipt of Progress Pay Estimate No. 4 , Mr. Holzmeister noted , and recommended payment of $32132 ,01 . Additional monies may be due , but a dispute over the paving portion of the work must be resolved prior to considertion. Mr . Cook suggested by letter that a release from the County respecting the paving be obtained before filing a notice of completion. Director Corbett moved , and Director Hamilton seconded , that the District make payment to Hardrock/Cox Construction in the amount of $3 , 132 ,01 , ROLL CALL: Maass , absent ; all other Directors , aye . SO MOVED. 2 CONSIDERATION OF SPPCo SETTLEMENT OFFER Because of the legal aspects involved , this matter was put over to closed session. REVIEW OF RECOMMENDATIONS AND POSSIBLE AWARD OF BIDS Martis Valley Substation feeder reconductoring District Engineer Buckhouse explained the Martis Valley Substation feeder reconductoring project and its benefits and , after a review of the bids received , Director Hamilton moved that award be made to the low bidder , J. S. Line Construction , in the amount of $ 19 , 500 ; seconded by Director Corbett . ROLL CALL : Maass , absent ; all other Directors , aye. SO MOVED. Annual supply of poles Manager Holzmeister reported that three bids were received for the District ' s annual supply of poles. Bruce Grow evaluated the bids and recommended award be made to the low bidder , McFarland Cascade . So moved , by Director Hamilton ; seconded by Director Corbett . ROLL CALL : Maass , absent ; all other Directors , aye . SO MOVED. CONSIDERATION OF DEVELOPMENT AGREEMENT WITH BAYWEST PROPERTIES, III (TRUCKEE BUSINESS PARK) Counsel Phelps noted several slight changes in the proposed development agreement with Baywest Properties and , thereafter , Director Corbett moved that the Board approve the agreement with the understanding that all necessary exhibits are received prior to execution; seconded by Director Hamilton. ROLL CALL: Maass , abent ; all other Directors , aye . SO MOVED. REQUEST OF JOSEPH FAMILY TO PURCHASE THREE PRESENTLY UNUSED DISTRICT PARCELS By letter dated July 15 , 1985 , Robert French (representing the Joseph family) requested that the District convey three parcels of land to the Josephs . The parcels were acquired by the PUD from the Joseph family for water storage tanks . One parcel is behind the Gateway Bottle Shop , the other two are located between Interstate 80 and the Railroad . Mr . Holzmeister noted that there is an abandoned water tank on the Gateway site . It is not at a proper elevation to float with the Donner Trails tank and , because of the elevation problem, staff cannot foresee a time when it would be needed . •.. The two sites between Interstate 80 and the Railroad are within the 6 ,000 foot elevation that would float with the Donner Trails tank. If the area south of the railroad develops , a tank at the location of the parcels would be necessary. 3 ''� Staff recommends that the Board convey the Gateway site but retain the I-80/Railroad sites . After some discussion , Director Cooley moved , and Director Corbett seconded , that the District convey the Gateway site back to the Josephs , and that , if District Counsel could advise the District that its interests would be adequately protected by the terms of such a contract , the District would enter into a contract regarding the other two parcels ( with the District conveying these two parcels in exchange for the Joseph' s conveying another suitable site in the vicinity) . SO AGREED by consensus. With respect to such proposed contract transferring the other two parcels , District Counsel advised the Board that he seriously questions whether the District ' s interest could be adequately protected by a contract of the type proposed by Mr. French. With respect to the fair market value of the Gateway site , Counsel Phelps noted that there ' s probably no market since it is landlocked ; in this instance the Board may set a price at its discretion. The Joseph family offered $ 1 ,000 for all three parcels , and the Board decided $ 100 for the Gateway site would be reasonable. Mr . French stated his presumption that the unused easement to the Gateway site would also be abandoned . CONSIDERATION OF LIMITING CANDIDATE'S STATEMENTS TO 200 WORDS IN THE NOVENBER 1985 ELECTION PROCEEDINGS As explained in the memorandum dated July 22 , 1985 , the Counties of Nevada and Placer have requested that the District amend its resolutions to call for candidate ' s statements of 200 words rather than 400 words , since all the paperwork and instructions prepared by the County have been printed stating a limit of 200 words . Director Corbett moved , and Director Cooley seconded , that Resolutions 8516 AND 8524 be amended to read 200 words rather than 400 words in order to comply with the election guidelines . All Directors , aye , by voice vote . SO MOVED. CONSIDERATION OF PROPOSALS FOR ORGANIZATIONAL DEVELOPMENT TRAINING Mr. Holzmeister reported that the District can make substantial progress in staff efficiency and productivity by inaugurating a full-fledged program of organizational development . Two consultants have submitted proposals - the University of Nevada in Reno , and the Center for Excellence in Local Government in Palo Alto. At this time , Mr. Holzmeister recommended that the Board of Directors authorize Doctors Wood and Zimmerman of UNR to proceed with Phase I , Initial Assessment at a cost of $4 ,500. This would involve the use of a written questionnaire and 4 interviews to gain an understanding of the PUD ' s need for organizational development . A report would be prepared that would describe the findings of Phase I , and would recommend a training program to resolve the problems . Phase II would not be initiated until further authorization is given by the Board. Director Corbett moved , and Director Cooley seconded , that the Board authorize the Manager to go forward with Phase I of the organizational development program proposed by the University of Nevada in the amount of $4 ,500 . ROLL CALL: Maass , absent ; all other Directors , aye . SO MOVED, CONSIDERATION OF PERFORMING A STUDY OF MEMBERSHIP IN THE NORTHERN CALIFORNIA POTTER AGENCY Manager Holzmeister stated that the District should begin the process of studying the benefits of becomming a member of the Northern California Power Agency and obtaining its power supply from them as opposed to continuing the present arrangements with Sierra Pacific . R. W . Beck and Associates would conduct the analysis . They recommend that the initial analysis cover only obtaining the District ' s total requirement from NCPA with a possible variation to include the use of the Boca hydroelectric project . .00M` Director Hamilton suggested that Beck be asked to include the District ' s total sphere of influence in the study. After some discussion , Director Hamilton moved , and Director Corbett seconded , that R. W . Beck be asked to present to the Board a proposal that would extend the analysis to the District ' s full sphere of influence . ROLL CALL: Maass , absent ; all other Directors , aye. SO MOVED. CLOSED SESSION The meeting was adjourned to closed session at 8 :05 P.M. RETURN TO PUBLIC SESSION The Board returned the meeting to open session at 8 : 27 P . M. President Duffy noted that the Board discussed the proposed settlement with Sierra Pacific Power Company on the wholesale rate increase request . Consultants Martin McDonough, R. W. Beck and Associates as well as Manager Holzmeister recommended the settlement offer be accepted . The increase would amount to approximately $885 ,556 over a 12-month test year ; the new rate would go into effect November 11, 1985 ; and another rate increase could not be requested until January 1 , 1987 . It was noted that the District is presently seeking alternate power sources . At this point in the meeting , approximately 8 : 40 , Director Hamilton left as he was not feeling well. 5 Director Cooley moved , and Director Corbett seconded , that the Board authorize Attorney McDonough to execute the settlement agreement with SPPCo on behalf of the District . ROLL CALL : Hamilton and Maass , absent ; all other Directors , aye . SO MOVED, PUBLIC INPUT Karl Kuttel , member of the audience and former Director , requested a closed session with the District ' s attorney. Counsel Phelps indicated a closed session could not be held with a non—member . Thereafter , Director Cooley moved , and Director Corbett seconded , that the meeting be recessed in order that Karl Kuttel and Dick VanLandingham could meet informally with Counsel Phelps . SO MOVED by consensus at 8 : 45 P.M. After the informal meeting , Counsel Phelps stated that the Board is aware that there is a pending litigation issue which may involve previous Directors . With respect to certain time constraints involved , Mr . Phelps noted he would obtain the necessary information and be in touch with Mssrs . Kuttel and VanLandingham by telephone . ADJOURNMENT There being no further business before the Board , Director Corbett moved , and Director Cooley seconded , that the meeting be adjourned at 9 : 17 P.M. SO MOVED by voice vote . TRUCKEE DONNER PUBLIC UTILITY DISTRICT BY ' ,r Susan Ford , Deputy District Clerk M1/ 13 Aoo�_,_N 6