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HomeMy WebLinkAbout1987-02-17 Min - Board ,�-- REGULAR MEETING February 17, 1987 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Corbett at 7:05 P.M. in the Tahoe Truckee Unified School District Board room. ROLL CALL: Directors Cooley and Maass were absent. EMPLOYEES PRESENT: Dave Rully, Peter Holzmeister and Susan Macdonald. CONSULTANTS PRESENT: Architect Dale Cox, Consulting Engineer Keith Sauers, and Counsel John Phelps. OTHERS PRESENT: Art Sperber and Roxanne Broadhead of SEA, Bill Roberts, Brian Casey, Dick VanLandingham, Mo Gardner. APPROVAL OF MINUTES Director Hamilton moved, and Director Sutton seconded, that the minutes of January 14 , 1987 be approved as written. All Directors, aye, by voice vote. SO MOVED. Director Hamilton moved, and Director Sutton seconded, that the minutes of January 19 , 1987 be approved as written. All Directors, aye, by voice vote. SO MOVED. With respect to the minutes of October 6 , 1986, Director Sutton noted she would waive the right to provide corrections she may have wanted incorporated and, thereafter, Director Hamilton moved that the Secretary be directed to place the minutes in final form as written. The motion was seconded by Director Sutton. All Directors, aye, by voice vote. SO MOVED. Director Hamilton moved, and Director Sutton seconded, that the Secretary be directed to place the minutes of January 5 , 1987 in final form as written. All Directors, aye, by voice vote. SO MOVED. Director Sutton indicated several corrections to be made to the draft minutes of February 2, 1987; the Board agreed to the changes, and Director Hamilton moved that the Secretary be directed to place them in final form as corrected. Director Sutton seconded the motion. All Directors, aye, by voice vote. SO MOVED. BILLS FOR BOARD APPROVAL, The Board reviewed the bills presented for consideration. Note was made that the bill from Tenco in the amount of $20,743.14 is for a Caterpillar forklift for which the District went to bid several months ago. Relating to the bill from Sierra Welding Supply in the amount of $2 ,244.66 for a welder, Counsel noted there is now no bid requirement for items costing less than $10,000, (Please see discussion regarding new bid limits in minutes of March 16, 1987 under consideration of these minutes.) Director Stittoa said the Board was not aware that the District was going to purchase a welder, and asked t'nat the purchasing policy be reviewed in the near -I- -. future. Director Hamilton moved, and Director Sutton seconded, that the bills presented for consideration be approved for payment. All Directors, aye, by voice vote. MANAGERS REPORT - DISCUSSION AND POSSIBLE DIRECTION Kuttel wires Manager Holzmeister reported that the District has completed the relocation of the wires that were over Karl Kuttel's house. Cross connection control Attached to the written Manager's report , Mr. Holzmeister advised, is a draft cross connection control ordinance. He suggested that the water committee review it with staff and that it then be placed on the March 2 agenda for discussion and possible action. It was decided to schedule a Water Committee meeting for either February 20 or 23. Infrared testing program The Manager said that the survey of electrical facilities with the infrared camera on loan from the Western Area Power Administration has been completed. Each substation and all electric feeders were surveyed and very few problems were discovered. The major potential problem involves a single phase substation transformer at the Tahoe Donner Substation. This matter is being pursued with GE. Also, hot line jumper clamps were found to be operating at elevated temperatures on two circuits out of the Martis Valley Substation; the electric crew will correct these two problems. Sperry resolution Rick Blumenfeld of Arthur Andersen has relayed some concerns to the Manager about the way Bond Counsel Sperry is proposing to solve the FmHA indenture problem. He asked that action on the resolution be postponed until he has a chance to meet with Mr. Sperry. Finance supervisor recruitment Mr. Holzmeister noted that he sent questionnaires to 16 applicants for the finance supervisor position and has started to receive responses. The questionnaires are for the purpose of helping to select finalists for interviews. He said he'd like to set up a committee consisting of himself, a current PUD department head, an accountant from a neighboring District, and a Board member to interview three candidates, and would like to be able to pay their travel expenses. Director Hamilton volunteered to be on the interview committee, and asked to be copied with the finalists' resumes and questionnaire answers. -2- Director Cooley arrived at this point in the meeting, approximately 7:55 P.M* Payment of travel expenses for the finalists was discussed, and Director Sutton noted she is not in favor of paying these expenses. No decision was made. Computer proposal from Arthur Andersen Arthur Andersen has been asked to submit a proposal for evaluating the District's computer needs. Keith Fukui indicated they would have a proposal to the PUD by February 20, and Mr. Holzmeister said he would place the matter on the March 2 agenda. Glenshire - Response to SPPCo Mr. Holzmeister advised that he met with Martin McDonough concerning the response to Sierra Pacific on the Glenshire electrical distribution system acquisition and revised his draft letter in accordance with the Board's direction. They also discussed formulating a letter that would initiate discussions with Sierra Pacific regarding the renegotiation of the wholesale Mower contract. R. W. Beck is putting together an initial draft which will go to Mr. McDonough for review and editing; thereafter, it will be presented to the Board for consideration. Correspondence from Glenshire/Devonshire Residents Association The Residents Association has invited representatives of the PUD to attend their March 11 meeting to discuss the District's proposal to serve power to a portion of the Glenshire subdivision. The Manager suggested that answers to their questions be prepared, that other information that could be useful to them be gathered, and that he, Tom Buckhouse, Ferris Gilkey and Board members (if they desire) attend the meeting. Recovery of storm damage costs through AB 2536 Mr. Holzmeister reported he had a telephone call from Dick Webb, who indicated there is an opportunity for District's that incurred costs related to the storm of February 1936 to recoup the funds expended. To be eligible for consideration, the application must be submitted by February 20. The Manager said the District spent approximately $75,000 in labor, related overhead, and for outside contractors as a result of the storm. Counsel Phelps advised that , if something of importance occurs after the meeting agenda is posted, the Brown Act allows the Board to consider the matter and take action without a specific item being listed on the agenda. Director Sutton moved that the Manager prepare the information necessary to apply for reimbursement of the February 1986 storm-related costs in accordance with AB2536, and that the Board be copied with the material sent to the County; seconded by Director Hamilton. All Directors, aye, by voice vote. SO MOVED. PUBLIC INPUT -3- •-• There was no public input. CORRESPONDENCE Deputy County Counsel Wellner's letter of 1/8/87 re SPPCo Water resource plan With respect to Ms. Wellner's January 8, 1987 letter concerning the Sierra Pacific water resource plan and interim progress report , Director Sutton commented on Ms. Wellner's statement about the elevation of Donner Lake and Independence Lake to high priority alternatives. She questioned some of the information and asked what the report was based on. The Chairman directed Mr. Holzmeister to look into the matter and clarify the letter for the Board. Placing measures on the November 1987 ballot Regarding the letter from the County Clerk asking if the District is likely to consider calling a special election to coincide with the November 3 election, Director Sutton mentioned the possibility of revenue bonds for the purpose of building the hydroelectric plant at Boca. After some discussion, the Board directed the Manager to res-potid to Mr. Bolinger and tell him the District may cunt this matter on the ballot. Financing of the hydro plant will be considered at the first meeting in May. C01 MITTEE REPORTS CMUA Conference President Corbett reported that he attended a California Municipal Utilities Association conference last Wednesday and will put a report together for the Board. He mentioned that he spoke with Jerry Jordan, who indicated the District's recent application for funding under Proposition 55 had been placed high on the priority list. NEW DISTRICT COMPLEX - STATUS REPORT - CONSIDERATION OF PROGRESS PAY ESTIMATE No, 8 AND OTHER REQUESTS FOR PAYMENT - CONSIDERATION OF CHANGE ORDER. - REQUISITION FOR RELEASE OF FUNDS Mr. Holzmeister noted that during the past month construction on the building has continued, but slowed down due to the weather. The roof over the warehouse and office is being installed; sheet rock is being installed in the office area; wood frame walls are being erected in the separation between the garage and warehouse; plumbers and sheet metal workers are installing piping and duct work. The County, the Manager reporter, has now stopped work on the portion of the roof over the garage area. Mr. Cox said that the County will not accept the original roof, they have concluded they will only accept roofing recommended by the manufacturer. Originally, the County approved the plans. It was noted that the County cannot stop the District from building , but it may prevent occupancy. Director Sutton stated she would like to discuss the matter in closed session. -4- ldo , Events leading up to the proposed change in the roof specifications and the County stop order were discussed by the Board, Dale Cox, Bill Roberts (general contractor) and Brian Casey (roofing subcontractor). Mr. Cox said he would be talking with County officials on February 19. The Board will be kept informed. Director Sutton stated she is dissatisfied with the certified payroll reports, as the information provided on them is incomplete. Manager Holzmeister explained the proposed change order. It would increase the project contract by $39,213; $28,962 of this cost is the roof change that is locked in controversy. Upon the architect 's recommendation, Director Hamilton moved that the Board approve Items 2 through 8 of the proposed change order in the amount of $10,251.10; Dan Cooley seconded the motion. ROLL CALL: Maass, absent; all other Directors, aye. SO MOVED. Roxanne Broadhead of SEA noted that she has completed processing of the required documents through USEPA. CTI has been tentatively scheduled to begin removing soil during the week of February 23, and the State Water Quality Control Board, Lahontan Region, is being kept informed of the PUD's plans. REPORT ON WATER SYSTEM I"ROVEMENTS Water Foreman Dave Rully briefly summarized his report on Water Department activities for 1986. The total combined source production for 1986 was 711 million gallons. The District spent ap proximately pproximately one half million dollars on capital improvements. These projects were summarized in the report prepared by Consulting Engineer Keith Sauers. The improvements include new construction, main line replacements and well and pump station upsizing. The Water Department took 512 water samples during 1986, installed a new chlorine pump at South Side Well #1 and used 920 gallons of chlorine bleach. The Board asked about recent presumptive samples , and Mr. Holzmeister indicated when results are received he will prepare a report to the Board. Mr. Rully noted that all the computer graphing and water source production tables in his report are from computer programs written by Mike Connell and produced on the warehouse computer. CLOSED SESSION At 9:22 P.M. , the Board adjourned to closed session pursuant to Government Code Section 94956.9(C) concerning pending litigation, personnel and negotiations with the Union concerning terms of employment. RETURN TO PUBLIC SESSION The meeting was returned to public session at 10:49 P.M. No action was taken as a result of closed session. CONSIDERATION OF APPLICATION FOR EXTENSION ON BOCA PROJECT -5- •.. After review of the draft letter to the Office of Hydropower Licensing, FERC, applying for an extension on the Boca hydroelectric project, Director Hamilton moved that the letter be placed in final form and mailed. The motion was seconded by Director Cooley. Director Sutton stated she has some problems with the letter. Majority, aye, by voice vote. SO MOVED. REVIEW OF DRAFT LETTER TO GRAND JURY REGARDING CATHODIC PROTECTION - POSSIBLE DIRECTION The Board reviewed the draft letter Lo he Tevada County Grand Jury concerning issues relating to cathodic protection presented in their report on the TDPUD. It was clarified that Wilseyand Helm did not prepare a report on the District's water system in the early 19701s. After some discussion, Director Hamilton moved, and Director Sutton seconded, that the letter be finalized and mailed. All Directors, aye, by voice vote. SO MOVED, NEW DISTRICT COMPLEX - REQUESTS FOR PAYMENT Bills from Dale Cox, SEA and The Works were reviewed and discussed. Director Cooley moved , and Director Corbett seconded, that payment be made to Dale Cox in the amount of $3,682.60, SEA in the amount of '?20,266.21 and to Eileen Sharp of The Works for $3,709.50 less $305. The charge for $305 occurred prior to her contract with the District, and is to be clarified before being considert-4. ROLL CALL: Maass, absent; Hamilton, no; all other Directors , aye. SO MOVED. ADJOURNMENT Director Hamilton moved, and Director Cooley seconded, that the meeting be adjourned. SO MOVED by consensus at 11:02 P.M. TRt1CKEE DONNER PUBLIC UTILITY DISTRICT By J L. Corbett, President Prepared by Susan Macdonald, Deputy District Clerk sm/d.5b.6 -6-