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HomeMy WebLinkAbout1987-03-23 Min - Board SPECIAL METING March 23, 1987 The special meeting of the Board. of Directors of the Truckee Donner Public Utility District was called to order by President Corbett at 7:03 P.M. in the Tahoe Truckee Unified School District Board room. ROLL CALL: Directors Cooley, Hamilton, Maass and Corbett were present. Director Sutton was vacationing out of the area and unable to attend. EMPLOYEES PRESENT: Debi Black, Peter Holzmeister and Susan Macdonald. CONSULTANTS PRESENT: Counsel John Phelps and Consulting Engineer Keith Sauers. OTHERS PRESENT: Among those present were David Ball, Jeremy Miller, Hannes Stueckler,, Travis Kissinger, Greg Pohler,, Eric Lovejoy , Jan Lovejoy, Tina Curtaz, Cathy Hunt , Michelle Boelk, Matt Lange, Tim Lewallen, D. J. Dart, Corey Ray, Mindy Hearn, Jamie Hammer, Ted Farley and C. R. VanLandingham. NEW DISTRICT COMPLEX - CONSIDERATION OF CHANGE ORDER - REVIEW OF PAY REQUEST OF DALE COX Mr. Holzmeister advised that the electrical changes are not ready to be considered by the Board and have not been included on the proposed change order. A second quote for the electrical work was obtained , but is virtually identical to the first one. The Manager would like to request a third quote and have Dinter Engineering review it. Eric Lovejoy of Dinter was present in the audience. He noted that the major parts of the electrical changes are in the computer room and for the electrical outlets in the walls and movable partitions. Discussion ensued concerning possible problems that may result by having two electrical contractors on the project. Director Maass moved that the Manager retain Eric Lovejoy of Dinter to review electrical quotes that are received. SO MOVED by consensus. The Manager noted that the net change by previously authorized change orders to the new District complex project totals $43,343.10. Director Maass moved , and Director Hamilton seconded , that the Board approve Value Builders' change order in the amount of $3,548.55. ROLL CALL: Sutton, absent; all other Directors, aye. SO MOVED. The Architect's bill in the amount of $3,273.42 was reviewed , and Director Maass moved that payment be made to Mr. Cox; seconded by Director Hamilton. ROLL CALL: Sutton, absent; all other Directors, aye. SO MOVED. AIRPORT WELL PUMP IMPROVEMENT PROJECT - CONSIDERATION OF CONTRACT CHANGE ORDER NO. 1 AND RELATED PAYMENT - RESOLUTION ACCEPTING THE PROJECT AND AUTHORIZING FILING OF THE NOTICE OF COMPLETION Mr. Sauers advised that the Airport Well Pump improvement project was -1- awarded to Borg Warner Industrial Products. They removed the old well pump at the Airport Well and installed a new pump. The old pump delivered approximately 1 ,000 gpm with a 100 horsepower motor; the new pump produces about 2 ,500 gpm with a 250 horsepower motor. The shaft bearings for the old unit were oil-lubricated; the new ones are water lubricated. During the job, Mr. Holzmeister authorized some additional work based on the condition of the removed discharge pipe and Mr. Sauers' recommendation. It was inspected with a television camera, and a videotape was made. The inspection showed that the perforations in the casing were obstructed with chemically deposited tuberculations, and it was decided to proceed with vibe cleaning the well. The inspection and cleaning work was done by Water Well Specialties, a subcontractor to Borg Warner at a cost of $3,430. Mr. Sauers explained the additional expense that would have been incurred if the crew stopped work to await a Board decision to proceed with the cleaning. After some discussion, Director Maass stated that there should be some sort of managerial policy so the Manager would feel more comfortable making this type of decision. He asked that Mr. Holzmeister prepare a draft for Board consideration. It was noted that the District's water crew provided assistance to the contractor during the work including assistance in opening and closing the building, installation of prelubrication piping for the new pump shaft bearings, installation and removal to temporary bypass piping, and furnishing pipe manifold supports. This resulted in a savings of $1 ,600 from the original contract amount. Director Hamilton moved , and Director Maass seconded , that the Board approve Borg Warner's Change Order No. 1 in the amount of $1 ,830. ROLL CALL: Sutton, absent; all other Directors, aye. SO MOVED, Mr. Sauers advised that there are several punch list items yet to be completed. He anticipated the contractor would be finished by the end of the week. Consideration of the resolution authorizing filing of the notice of completion is to be put over until the work is actually done. Director Maass moved, and Director Hamilton seconded, that Borg Warner Industrial Products' periodic estimate for partial payment in the amount of $1 ,647 be approved. ROLL CALL: Sutton, absent; all other Directors, aye. SO MOVED, FINANCE SUPERVISOR POSITION - DISCUSSION AND POSSIBLE ACTION Director Hamilton stated he would like to wait for a full Board to be present to make a decision regarding the finance supervisor. After some discussion, he moved that the matter be put over; seconded by Director Cooley. ROLL CALL: Sutton, absent; Cooley and Hamilton, aye; Maass and Corbett, no. MOTION FAILED, Director Maass said that he was one of the committee members involved in -• interviewing applicants for the finance supervisor position, and supports both the position and the individual selected by the committee. He warned that if a decision is not made, Mr. Colburn may accept another position. -2-- Mr. Holzmeis ter is recommending that the finance supervisors starting salary be $46,000. He advised that this is comparable to the annual salary (including overtime) of the line foremen. After more discussion, Director Maass moved that the Board approve Paul Colburn for the finance supervisor position with a starting salary of $46,000 as recommended by the Manager; seconded by Director Corbett. ROLL CALL: Sutton, absent; Cooley and Hamilton, no; Maass and Corbett, aye. MOTION FAILED. CONSIDERATION OF MCCORMACK/DYGERT PETITION FOR EASEMBNT ABANDONMENT After reviewing staff's recommendation to release the District's interest in the side lot line easements common to lots 570 and 571 on Greenleaf Way in Tahoe Donner, Director Maass moved that the Board grant the request of the Dygerts and McCormacks. Director Hamilton seconded the motion. ROLL CALL: Sutton, absent; all other Directors, aye. SO MOVED. CLOSED SESSION At 7:50 P.M. the Board adjourned to closed session pursuant to Government Code Section 54956.9(a) to discuss the Ward litigation, and Section 54956.9(c), another item of pending litigation. RETURN TO PUBLIC SESSI0N The meeting was returned to public session at 8:20 P.M. No action was reported as a result of closed session. ADJOURNMENT There being no further business before the Board, Director Maass moved that the meeting be adjourned. The motion was seconded by Director Hamilton. All Directors, aye, by voice vote. SO MOVED at 8:22 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Jof L. Corbett, President Prepared by Susan Macdonald, Deputy District Clerk sm/d5a.9 -3-