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Home My WebLink About2010-03-17 Min - Board REGULAR MEETING March 17, 2010 In accordance with District Code Section 2.08.010 the TDPUD minutes are action onlv minutes. All Board meetings are recorded on audio tapes which are reserved twPetually and made available for listening to anv interested Partv upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:00 PM in the TDPUD Board room by President Bender. ROLL CALL: Directors Joe Aguera, Jeff Bender, Ron Hemig, John Hillstrom and Tony Laliotis were present. PLEDGE OF ALLEGIANCE Tony Laliotis led the Board and public in the Pledge of Allegiance. EMPLOYEES PRESENT: Mary Chapman, Neil Kaufman, Kathy Neus, Nancy Waters, Steven Poncelet, Michael Holley and Barbara Cahill CONSULTANTS PRESENT: Steve Gross - OTHERS PRESENT: Juanita Schneider, Babette Hauesen, and Dan Warren CHANGES TO THE AGENDA There were no changes to the agenda. PUBLIC INPUT There was no public input. DIRECTOR UPDATE Welcome to Tony Laliotis, the new Director. President Bender wished a Happy Birthday to his son Mark. President Bender stated that prior to the Actions Items; he would like to move Item Numbers 16 and 17 Closed Session before the Action Items. PUBLIC EMPLOYEE PERFORMANCE EVALUATION - GOVERNMENT CODE SECTION 54957 (E) - GENERAL MANAGER'S PERFORMANCE PLAN REVIEW �"'` CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9, SUBDIVISION (B), POTENTIAL LITIGATION, ONE CASE 1 Minutes: March 17, 2010 RETURN TO OPEN SESSION Report from Closed Session • There was no reportable action. ACTION ITEMS CONSIDERATION OF COMPENSATING RIVERVIEW TOWNHOMES FOR ROAD IMPROVEMENT EXPENSES This item involves compensating Riverview Town- homes for the cost of bringing a portion of Riverview Drive up to Town standards. Director Hemig recused himself from the dais as he has an ongoing relationship with the developer of Riverview Townhomes. Director Hillstrom moved, and Director Laliotis seconded, that the Board deny the request from Riverview Townhomes for compensation in the amount requested; and offer to pay Riverview Townhomes $500 for road improvements. ROLL CALL: Director Hemig, recused; All other Directors aye, by voice vote. SO MOVED CONSIDERATION OF THE AWARD OF A CONTRACT FOR THE DISTRICT PIPELINE REPLACEMENT PROJECT - 2010 - CONTRACT A This involves awarding a contract for District Pipeline Replacement Project-2010-Contract A. Director Hillstrom moved, and Director Hemig seconded, that the Board allow withdrawal of the bid from Martin General Engineering; award the District Pipeline Replacement — 2010 — Contract A to Lorang Brothers in the amount of $1,664,446 plus a 10 percent change order allowance for an amount not to exceed $1,830,890; and authorize the transfer of up to $1,611,073 from 2006 COP funds to the Water Department General Fund, up to $171,350 from Water Department Facility Fees and up to $37,959 from the Sewer Assessment District 2 (SAD) restricted fund to cover the cost of the project. ROLL CALL: All Directors aye, by voice vote. SO MOVED CONSIDERATION OF THE AWARD OF A CONTRACT TO PERFORM GEOTECHNIC- AL TESTING SERVICES FOR THE 2010 CONSTRUCTION SEASON This item involves the award of a Task Order to Perform Geotechnical Testing Services for the 2010 Construction Season. Director Aguera moved, and Director Hillstrom seconded, that the Board award a contract for Geotechnical Testing Services to Holdredge & Kull in an amount not exceed $80,256; and authorize the transfer of up to $76,752 from 2006 COP funds to the Water Department General Fund and up to $3,504 from Electric Rates to the Water Department General Fund to cover the cost of the contract. ROLL CALL: All Directors aye, by voice vote. SO MOVED 2 Minutes: March 17, 2010 CONSIDERATION OF THE AWARD OF A CONTRACT TO PERFORM ENVIRONMEN- TAL CONSULTING SERVICES FOR THE 2010 CONSTRUCTION SEASON This item involves the award of Task Order to Perform Environmental Consulting Services for the 2010 Construction Season. Director Laliotis moved, and Director Hemig seconded, that the Board award a contract for Environmental Consulting Services to Inland Ecosystems in an amount not exceed $45,220; and authorize the transfer of up to $27,740 from COP funds to the Water Department General Fund, up to $2,280 from Electric Department General Fund to the Water Department General Fund and up to $15,200 from Electric Department Facility Fees to the Water Department General Fund to cover the cost of the contract. ROLL CALL: All Directors aye, by voice vote. SO MOVED CONSIDERATION OF AUTHORIZATION TO ENGAGE BANKRUPTCY COUNSEL TO REPRESENT THE DISTRICT IN THE EAST WEST RESORT DEVELOPMENT V, L.P., L.L.L.P., CHAPTER 11 BANKRUPTCY FILING This agenda item involves authoriza- tion to enter into engagement agreements with bankruptcy counsel to represent the District's interests in the East West Resort Development V Chapter 11 bankruptcy filing. Director Laliotis moved, and Director Hemig seconded, that the Board engage the legal services of McDonough Holland & Allen PC, and Pepper Hamilton LLP to represent Truckee Donner Public Utility District in the East West Resort Development V Chapter 11 Bankruptcy filing. ROLL CALL: All Directors aye, by voice vote. SO MOVED CONSIDERATION OF AN ORDINANCE EXTENDING THE GENERAL MANAGER'S EMPLOYMENT AGREEMENT This item concerns an Ordinance extending the General Manager's Employment Agreement. Director Hemig moved, and Director Aguera seconded, that the Board approve an ordinance extending the General Manager's Employment Agreement. ROLL CALL: Director Laliotis, abstain; All other Directors aye, by voice vote. SO MOVED Director Hemig excused himself from the Board meeting. WORKSHOP DISCUSSION OF THE PROGRESS IN ENERGY SAVINGS THIS ITEM CONCERNS THE VERIFIED RESULTS OF THE DISTRICT'S FY09 ENERGY EFFICIENCY PRO- GRAMS. This item concerns the verified results of the District's FY09 energy effi- ciency programs. Steven Poncelet gave a presentation: • The District continues to make significant investments in the Conservation Depart- ment o Increased funding o New programs 3 Minutes: March 17, 2010 o Maximize return on investment • The District/NCPA is required to report results of public benefit and energy efficien- cy spending: o SB1037/AB2021 reporting requirements o Evaluation, Measurement, & Verification (EM&V) o FY09 actual results and FY10 projected results • On-going process to evaluate programs: o FY09 EM&V Report completed and results reported to the California Energy Commission (CEC) — NCPA consolidated reporting with California Municipal Utilities Association (CMUA) — Completed EM&V study within 3-months of year-end o FY09 program results and cost-effectiveness very strong! — District spent —4% of retail sales on public benefit and energy efficiency pro- grams — Reduced energy usage in first year of almost 2.5% — Net annual savings of 3,575 MWh, lifetime savings 34,528 MWh — Utility cost to customer—1.9 cents/kWh — Near top in California for percent energy savings and cost-effectiveness — Yearly results compound • Maximizing the benefit of District's investment in conservation and energy efficiency o District Total Resource Cost (cost-effectiveness measurement) is 5.06 — 7th highest out of 39 Publicly Owned Utilities (POU's) — Range 7.63 to 0.02 o Track cost-effectiveness of existing programs o Evaluate new programs and investments for both energy savings and cost effec- tiveness o Maximize return on investment for District customers There was no public input. Board discussion: • How and why would a utility's Total Resource Cost be as low as .02 • When do you think the PUD will run out of benefit opportunities • Should we push lighting for two more years • What was the stat for the Total Resource Cost for the previous year • The PUD's ranking of 7 for the Total Resource Cost is pretty good-what were we ranked last year • Good report- thank you ROUTINE BUSINESS TREASURER REPORT: FEBRUARY, 2010 Approval of the report: Director Aguera moved, and Director Hillstrom seconded, that the Board approve the treasurer's report for the month ended February 28, 2010. ROLL CALL: Director Hemig, absent; All other Directors, aye. SO MOVED. 4 Minutes: March 17, 2010 Approval of disbursements: Director Aguera moved, and Director Hillstrom seconded , that the Board approve the February 2010 disbursements report. ROLL CALL: Director Hemig, absent; All other Directors, aye. SO MOVED. APPROVAL OF MINUTES FOR FEBRUARY 17, MARCH 3 AND MARCH 9 2010 Director Hillstrom moved, and Director Hemig seconded, that the Board a mi- nutes of February17 March 3 and approve the March 9, 2010. ROLL CALL. Director Hemig, absent; Director Laliotis, abstain; All other Directors, aye. SO MOVED ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 8:23 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT <1 Jeff ende , sid nt t Prepared by Ca �--_ _4 - Barbara Cahill 'Deputy District Clerk 5 Minutes: March 17 2010