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Home My WebLink About2011-05-04 Min - Board REGULAR MEETING May 4, 2011 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on a digital format which is preserved per- petually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:06 PM in the TDPUD Board room by President Bender. ROLL CALL: Directors Joe Aguera, Jeff Bender, Ron Hemig, John Hillstrom and Tony Lali- otis were present. PLEDGE OF ALLEGIANCE Director Aguera led the Board and public in the Pledge of Allegiance. EMPLOYEES PRESENT: Rosana Matlock, Neil Kaufman, Kathy Neus, Steven Poncelet, Bob Mescher, Nancy Waters, Stephen Hollabaugh, Michael Holley and Barbara Cahill CONSULTANTS PRESENT: Keith Grand, Kappy Mann, Jennifer Boehm and Christine Wooley OTHERS PRESENT: Juanita Schneider, Bill Haudeshelt, Holley Redpath, Kaitlin Backlund, and Robb Etnyre CHANGES TO THE AGENDA General Manager Michael Holley stated there will be a change to Consent Item No. 10. PUBLIC INPUT Holley Redpath, resident on 16074 Canterbury Lane, stated her family had to walk away from their home on 16035 Canterbury Lane due to unsafe living conditions. Ms. Redpath said the PUD policy makes no sense that a service cannot be turned off and the billing con- tinues. The past due balance of $894.22 from 16035 Canterbury was transferred to hew new residence on 16074 Canterbury with instruction to pay in full or the service at the new address would be terminated. She asked why would the PUD try to get revenue from some- one who is not living at a home? Ms. Redpath hopes the PUD will consider changing the policy and thanked the Board for their time. DIRECTOR UPDATE Director Laliotis attended the NCPA commission meeting on April 21st. The commission approved the 2011-2012 Budget. NCPA staff did a good job bringing down costs as there were significant cuts, and staff level is down.. 1 Minutes: May 4, 2011 PUBLIC HEARING At 6:00 PM or soon thereafter as possible, a public hearing will be held for receiving written and/or oral comments from members of the public regarding: URBAN WATER MANAGEMENT PLAN President Bender opened the public hearing at 6:20 PM. No written comments were received prior to the meeting. There were no public comments. The public hearing was closed at 6:22 PM. CONSENT CALENDAR CONSIDERATION OF THE APPOINTMENT OF A LABOR NEGOTIATOR This item concerns the appointment of a labor negotiator to negotiate with IBEW. CONSIDERATION OF SCHEDULING A PUBLIC HEARING RELATED TO ADOPTION OF THE ANNUAL WATER AND ELECTRIC STANDBY CHARGES This item relates to holding a public hearing to consider renewing the existing water and electric standby charges on vacant parcels in the District. CONSIDERATION OF THE AWARD OF A CONTRACT FOR SUBSTATION VOLTAGE REGULATORS This item concerns the possible award of a Contract for Substation Director Laliotis moved, and Director Aguera seconded, that the Board approve the consent calendar with a change to Item No. 10, Award of a Contract for Substation Voltage Regula- tors, Recommendation 3 which should read "Authorize the transfer of $86,000.70 plus tax from the Electric Capital Reserve to the Electric General Fund". ROLL CALL: All Directors aye, by voice vote. SO MOVED ACTION ITEM CONSIDERATION OF THE SALE OF DISTRICT REAL PROPERTY 10750 BERMGAR- TEN ROAD, MCGLASHAN SPRINGS APN 18-010-10 This item involves entering into a Sales Agreement with Tahoe Donner Association. Director Hemig recused himself as his firm has prospects of a real estate transaction near this property, and feels it is appropriate to recuse himself. Director Aguera moved, and Director Hillstrom seconded, that the Board authorize the Board President to sign both the Sales Agreement and the Easement Deed for 10750 Bermgarten Road, APN 18-010-10 in substantially the format presented with a modification to include language in the Grant of Easement, Section 1 a statement calling for a provision to provide an easement for the Donner Rim Trail. ROLL CALL: Director Hemig, recused; all other Directors aye, by voice vote. SO MOVED 2 Minutes: May 4, 2011 CONSIDERATION OF THE AWARD OF A CONTRACT FOR THE SCADA CONDUIT AND VAULT PROJECT AND A REPORT ON THE OPTICAL DATA NETWORK RELIABILITY IMPROVEMENT PROJECT This item concerns the possible award of a Contract for the SCADA Conduit and Vault Project, and a report on the Optical Data Network Reliability Improvement Project. Director Aguera moved, and Director Laliotis seconded, that the Board award the SCADA Conduit and Vault Project to Heavy Equipment in the amount of $64,750 plus a 10 percent change order allowance of $6,475 for an amount not to exceed $71,225; and authorize the transfer of up to $71,225 from the Electric Capital Reserve to the Electric General Fund ROLL CALL: All Directors aye, by voice vote. SO MOVED CONSIDERATION OF THE AWARD OF A CONTRACT FOR PROPERTY, LIABILITY AND WORKERS' COMPENSATION INSURANCE This item concerns the annual re- newal of the District's property, liability and workers' compensation insurance. Director Aguera moved, and Director Laliotis seconded, that the Board award contracts for the insurance programs as proposed for the period beginning June 1, 2011, with the excep- tion of Workers' Compensation insurance; authorize the General Manager to negotiate and execute the Workers' Compensation coverage which is most favorable to the District for an amount not to exceed $224,571; and approve Marsh's Client Services Agreement for the 2011 - 2012 policy year. ROLL CALL: All Directors aye, by voice vote. SO MOVED WORKSHOP REVIEW OF 2010 CONSUMER CONFIDENCE REPORT (WATER QUALITY REPORT) This item involves discussion of the required notice to water customers annually describing the District's water quality. Mark Thomas gave a presentation: • The District is required to prepare an annual Consumer Confidence Report for each water system (Main & Hirschdale) in accordance with California Health and Safety Code • The District is required to mail a copy of the report to each customer by July 1 each year • The 2010 reports have been prepared and reviewed by the State Department of Pub- lic Health • The District's water supply complies with all Maximum Contaminate Levels (MCL) imposed by the State and Federal governments o Arsenic level at Glenshire Drive Well before blending was 9.7ppb o Arsenic level at blending point was 5.4ppb • The Consumer Confidence Reports are scheduled to be mailed in the middle of June There was no public input. 3 Minutes: May 4, 2011 Board discussion: • Clean- no violations • Arsenic levels are half of requirement • Glenshire Drive well was over the arsenic level in 2009 and now is 5.4ppb at blending • Other wells do not have arsenic • How does the blending process work • Amazed at the amount of information in the report ROUTINE BUSINESS TREASURER REPORT: Approval of the report: Director Bender moved, and Director Hemig seconded, that the Board approve the Treasurer's report of fund balances as of March 31, 2011. ROLL CALL: All Directors by a show of hands. SO MOVED Approval of disbursements: Director Aguera moved, and Director Hemig seconded, that the Board approve the April; 2011 disbursements report. ROLL CALL: All Directors by a show of hands. SO MOVED APPROVAL OF MINUTES FOR MARCH 29 AND APRIL 6, 2011 ,�-.. Director Hillstrom moved, and Director Laliotis seconded, that the Board approve the minutes of March 29 and April 6, 2011. ROLL CALL: All Directors, aye. SO MOVED CLOSED SESSION CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957 (E), PUBLIC EMPLOYEE PERFORMANCE EVALUATION - GENERAL MANAGER'S PERFORMANCE PLAN REVIEW No reportable action. CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.8, CONFERENCE WITH REAL PROPERTY NEGOTIATOR: 14630 GLENSHIRE DRIVE APN 49-011-31; DISTRICT NEGOTIATOR: GENERAL MANAGER; NEGOTIATING PARTIES: APPOINTED AGENT; UNDER NEGOTIATION: PRICE AND TERMS Director Hemig moved, and Director Aguera seconded, that the Board accept and enter into a contract for real property located at 14630 Glenshire Drive with Bradford A. Peik. The offer is $360,000 in cash, and a 50/50 split of the escrow costs with a 21 day escrow. ROLL CALL: All Directors, aye. SO MOVED 4 Minutes: May 4, 2011 CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957.69 CONFERENCE WITH LABOR NEGOTIATOR. DISTRICT REPRESENTATIVE: MICHAEL D. HOLLEY; EMPLOYEE REPRESENTATIVE: IBEW LOCAL 1245 No reportable action. RETURN TO OPEN SESSION Report from Closed Session: see above under each Closed Session item. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:24 PM. L7 ZJe : NER PUBLIC UTILITY DISTRICT er, President Prepared b p Y -2) Barbara Cahi , Deputy District Clerk 5 Minutes: May 4, 2011