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Home My WebLink About2010-10-05 Min - Board SPECIAL MEETING October 5, 2010 Code Section 2.08.010 In accordance with District C the TDPUD minutes are action onl- at mi nutes. All Board meetings are recorded on a di ital form which is • reserved Per- petuallyand ma de available for listeningto an interested art upon their re ues . Truckee Donner Public Utility District Board of Directors of the Tr The special meeting of the was called to order at 6:00 PM in the TDPUD Board room by President Bender. ROLL CALL: Directors Jo g uera,e A Jeff Bender, Ron Hemig, John Hillstrom and Tony Lalio- . tis were present. PLEDGE OF ALLEGIANCE Director Tony Laliotis led the Board and public in the Pledge of Allegiance. Steven Poncelet, Rosana Matlock, Nancy Waters, EMPLOYEES PRESENT: Kathy N eus,. Bob Mescher, Michael Holley and Barbara Cahill CONSULTANTS PRESENT: Steve Gross OTHERS PRESENT: Juanita Schneider, Dan Warren and Josh Susman CHANGES TO THE AGENDA There are no changes to the agenda. PUBLIC INPUT There was no public input. DIRECTOR UPDATE Director Laliotis Olympic said the OI m is Heights Block Party was fun, a lot of public participation, information on programs and light bulb give aways. It was a success. Director Hemig added that the Block Party was amazing, had a lot of energy and the interest 9 was high. He has two meetings to report. One was the NCPA Conference from September 22 agenda related to regulatory concerns, issues and unknowns. One of the items to 24. The a g o electric utilities will go in the future was implementing the 33/o RPS and where . So many e good few regulations are being contemplated and or are already implemented. There were a g quotes. "Reg ulations never lower costs"; "Look at everything through the lens of a customer' and "Electr ic costs do matter"- a speaker suggested talking to people who are having a hard Y time paying bill when the do not have the money. The other meeting was MUFA (Municipal Utility Financing Authority) where there was a discussion about the Horse Butte Idaho Wind project. This financing authority could assist in the Horse Butte bond financing. J '^ Director A uera stated he just got a water meter and wanted to know when he would start g getting a comparative bill. 1 Minutes: October 5, 2010 President Bender wanted to thank the Directors for moving the meeting to October 5 because he will be attending a LAFCo meeting out of the area. ACTION ITEMS CONSIDERATION OF AN OPTIONAL HIGH DEDUCTIBLE HEALTH PLAN AND HEALTH SAVINGS ACCOUNTS This item involves an employee option for a health plan with higher deductibles along with a health savings account. Director Hillstrom mov ed and Director Laliotis seconded, that the Board authorize staff to , offer the NRECA High De ductible Health Plan (HDHP) and Health Savings Account (HAS) option to employees, with 70% of the cost difference contributed to the participating employe e's HAS. ROLL CALL: All Directors aye, by voice vote. SO MOVED CONSIDERATION OF FYI BUDGET REVISIONS a} Eliminate the proposed 3% Electric Rate increase for FYI Budget. b} Amend the FYI Budget to reduce the contribution to the Electric Rate Reserves by $300,000. , Director Laliotis moved and Director Aguera seconded, that the Board eliminate the proposed 3/° ° electric rate increase in the FY11 Budget; and amend the FY11 Budget to reduce the contribution to the Electric Rate Reserves by $300,000. ROLL CALL: All Directors aye, by voice vote. SO MOVED CONSIDERATION OF INCREASING THE CHANGE ORDER AMOUNT FOR THE DIS- TRICT RE-ROOF Project This item involves unforeseen changes in the District Re- Roof Project. Direc tor Hillstrom moved, and Director Hemig seconded, that the Board increase the change order aut horization from $38,316 to $48,316 for a new contract amount not to exceed $431,477; and authorize the transfer of funds from the Electric and Water Reserve Funds to the Electric General Fund for the new contract amount ROLL CALL: All Directors aye, by voice vote. SO MOVED WORKSHOP 2010 LE D HOLIDAY LIGHT EXCHANGE PROGRAM 2010 LED Holiday Light Exchange Program Preparation. Steven Poncelet gave a presentation: • District seeks innovative and cost-effective ways to deliver programs and educate customers • District began LED Holiday Light Exchange in 2007 and the program has been very successful o Flagship program o Cost-effective to"' o Strong customer participation (5% -4-weeks) o All customers come into District's main office ■ Opportunity to promote other programs and services ■ Builds our relationship with the customer 2 Minutes: October 5, 2010 PERMIT TO USE BOARD ROOM This permit shall be valid and effective when signed by the applicant, Dan Moran, Placer Title (hereafter. Permittee ) and a rep" resentative of the Truckee Donner Public Utility District (hereafter"District"). 9 1. Permission is herebyranted to the Permittee to use the district Board meeting room on Tuesday, November 30,2010 from 10:00 AM to Noon. e 2'6 Permittee agrees to a the District $100.00 for each day or portion of a day that 2: Permittee agrees t pay Permittee us es the Board meeting room. Permittee will be billed at month end. 3. If Permittee intends to serve food and drink at the meeting, a $150.00 refundable deposit p will be required. The de osit will be returned once the meeting is held and a special outside cleaning is not required. comply Y with all of the rules and regulations imposed by the District 4. Permittee agrees to p regarding the use of the Board meeting room, which are attached to this permit. Permittee acknowledges es that it has read and understands all the rules and regulations p prior to signing. If the carpet is soiled during your use of the board room, you will be charged a fee for cle aning.. If tables are taken from the rack or relocated, they need to be placed back in their original site. agrees to indemnify and hold the District, its officers, agents and/or employees 5. Permittee ha rmless-from any and all claims for loss, damage, injury or liability, including g attorneys' f whatever nature and however the same may be caused or may arise resulting , fees, o directly or indirectly, from'the use of the Board meeting room (and related hallways, rest Y andparkinglot) by the Permittee or its agents, employees, or members rooms, entryway p of the public. Except for liability based on any defect in the premises or the District's negligence. 6. It is mutually understood and a reed that no oral agreements not incorporated herein shall be binding on Permittee or the District. PERMITTEE: TRUCKEE Danner P.U.D. PO Box 309,Truckee, CA. 96160 Barbara Cahill Signature Executive Secretary r Phone: 530-582-3909/Fax: 530-587-1189 Title Address I m email address 3 597--7 c{5 "7 Phone/Fax Z s /G Date o Strong educational component at Septem- ber 1 • Board awar ded contracts for 2010 LED Holiday Light Exchange Programp St meeting for the purchase of Pine Cone and Mini LED holiday light strands � f • Targeting etin to serve -740 customers which is about 5.5 customer base 2010 LED Holiday Light E9 9 /o o to Exchange Program will begin on Monday, November 29 and • run through the holidays n exchange up to three strands of incandescent holiday lights Ca g • District will promote other energy and water conservation programs 0 Residential Green Partners (give-a-way of 6 types of CFL s) o New Residential Energy Survey (RES) Program o Energy Savings Program (ESP) o New Toilet Rebate Program is chamber Marketing and Outreach: decorate main lobby, bill stuffier, advertisements, Ma g e-mail blast and press releases Public input: the count of origin for the bulbs you are purchasing- we should try • Have you checked country to patronize America 0 Have you checked into the solar LED lights Board discussion: • What is the total penetration since the program began in volvement and return on investment- EMV analysis- the more they • Best customer in ,�. are used, the more that is saved • Should this program have more dollars invested • Like the example of the meter for the two different styles of lights- can this also be translated into a daily cost residents- 5% of full time • Do you keep track whether people are full time or part time would_ mean a bigger penetration What is done with the old lights • Good program- very supportive • How do you prevent repeat customers or double dipping Would it be pos sible to write a spec that would lean more toward American made product ADJOURNMENT There being no furth er business before the Board, the meeting was adjourned at 7:03 PM/. TRUCK D ER PUBLIC UTILITY DISTRICT ff B er, President � Prepared by Barbara Cahil Deputy District Clerk 3 Minutes: October 5, 2010