HomeMy WebLinkAbout2010-07-21 Min - Board REGULAR MEETING
July 21, 2010
In accordance with District Code Section 2.08.010, the TDPUD minutes are action only
minutes. All Board meetings are recorded on audio tapes which are preserved perpetually
and made available for listening to any interested party upon their request.
The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was
called to order at 6:02 PM in the TDPUD Board room by Vice-President Hillstrom.
ROLL CALL: Directors Ron Hemig, John Hillstrom and Tony Laliotis were present. Directors Joe
Aguera and Jeff Bender were absent. Director John Hillstrom was acting President due to Director
Bender's absence.
PLEDGE OF ALLEGIANCE
Director Ron Hemig led the Board and public in the Pledge of Allegiance.
EMPLOYEES PRESENT: Neil Kaufman, Mary Chapman, Bob Mescher, Kathy Neus, Nancy
Waters, Rosana Matlock, Michael Holley, and Barbara Cahill
CONSULTANTS PRESENT: None
OTHERS PRESENT: Juanita Schneider and Dan Warren
CHANGES TO THE AGENDA
General Manager Holley asked to remove Agenda Item No. 15, Closed Session: Closed Session:
Pursuant to Section 54957.6 of the Government Code; Conference with Labor Negotiator, Agency
designated representative and Employee organization, IBEW 1245.
PUBLIC INPUT
Juanita Schneider wanted to thank the TDPUD for a lovely affair for the Pat Sutton Conservation
Garden.
DIRECTOR UPDATE
Director Hemig pulled his papers for the PUD Board for another 4-year term. One objective is to
see significant initiatives at the PUD to fruition: meter project, Renewable Portfolio Standards,
conservation, and pipeline replacement. Other objectives are to keep rates for 2011 where they are
and to take on the role of resident historian with the passing away of Pat Sutton. What happened in
the past is significant to moving forward- kind of like a gatekeeper. Bob Sutton is supportive of
Director Hemig taking over this role.
Director Laliotis agreed the Conservation Garden Grand Opening was a great event- the product
speaks for itself. He has also pulled papers for the November election.
lao` John Hillstrom heard good things about the Pat Sutton Garden event and has also heard all the
construction projects are going great- PUD is a well oiled machine.
1 Minutes: July 21, 2010
CONSENT CALENDAR
CONS
IDERATION OF THE AWARD OF A CONTRACT TO PURCHASE CFL'S This item
involves awarding a contract to purchase the 'Big 6' Compact Fluorescent Lights.
D
irector Hemigmoved, and Director Laliotis seconded, that the Board approve the consent
calendar. ROLL CALL: Directors Aguera and Bender, absent; All other Directors aye, by voice
vote. SO MOVED
ACTION ITEMS
CO
NSIDERATION OF A RESOLUTION ACCEPTING FINAL COMPLETION OF THE AIRPORT
WATER TANK REPAIR PROJECT AND DECLARING AN END TO THE EMERGENCY This
item involves approving the closeout of the Airport Water Tank Repair Project, filing the
notice of completion and declaring an end to the emergency.
Director Laliotis moved, and Director Hemig seconded, that the Board declare the emergency
action related to the repair of the Airport Water Tank complete; and adopt the resolution accepting
the Airport Water Tank repair project as complete and authorize staff to file the Notice of
Completion. ROLL CALL: Directors Aguera and Bender, absent; All other Directors aye, by voice
vote. SO MOVED
CONSIDERATION OF A MEMORANDUM OF AGREEMENT FOR A REGIONAL AQUIFER
STUDY This item involves an agreement with PCWA ( lead agency), Northstar Community
Services District and TDPUD to conduct a ground water study.
Director Hemig ,mi moved and Director Laliotis seconded, that the Board approve the MOA for
development of the Martis Valley Groundwater Management Plan and Groundwater Model with
Placer County Water Agency and Northstar Community Services District. ROLL CALL. Directors
Aguera and Bender, absent; All other Directors aye, by voice vote. SO MOVED
MID-YEAR BUDGET REVIEW OF THE DISTRICT'S FINANCIAL PERFORMANCE AND
CONSIDERATION OF RELATED TRANSFERS OF FUNDS This item concerns providing the
Board of Directors with a review of the financial activity and performance of the District's
operations through June 2010 and consideration of related transfer of funds.
Director Laliotis moved, and Director Hemig seconded, that the Board authorize the transfer of
$159,650 from the Electric General Fund to the Electric Vehicle Reserve; and authorize the
transfer of $144,200 from the Water General Fund to the Water Vehicle Reserve. ROLL CALL.
Directors Aguera and Bender, absent; All other Directors aye, by voice vote. SO MOVED
CONSIDERATION OF EMPLOYEE-FUNDED AMENDMENT WITH CALPERS This item
concerns an employee-funded amendment to the CalPERS formula with a Resolution of
Intention to Amend.
Director Hemig moved, and Director Laliotis seconded, that the Board adopt a Resolution of Intent
to approve an Amendment to the Contract between the Board of Administration of California Public
Employees' Retirement System and the Board of Directors of the Truckee Donner Public Utility to
implement the 2.7% @ 55 retirement formula for Miscellaneous Employees. ROLL CALL. Directors
Aguera and Bender, absent; All other Directors aye, by voice vote. SO MOVED
2 Minutes: July 21, 2010
WORKSHOP
WATER METER PROJECT PROGRESS REPORT & WATER USAGE TRENDS This item
involves a discussion about the water meter project progress and water usage trends.
Neil Kaufman gave a presentation:
• Background / History
o AB 2572 requires that the District begin reading all water meters installed since 1992 and
commence billing on a volumetric basis by January 2010
o AB 2572 also requires that all connections be equipped with water meters and billed on a
volumetric basis by January 1, 2025
o In Summer of 2008, the District issued a request for proposals to provide an automated
meter reading system: five proposals received
o Contract for Pilot Program (Phase 1) awarded to Measurement Control Systems (MCS) for
fixed base system using utilizing meters manufactured by Neptune and radios
manufactured by Aclara
o In May of 2009, the Board awarded a contract to MCS for Phase 2
Installation of about 6,750 meters with completion by June 2010
o In May of 2010, the Board awarded a contract to MCS for Phase 3
— Installation of about 4,735 meters with completion by November 2010
• As of July 12: 7,416 meters have been installed
o 625 commercial customers
o 6,791 residential customers
• Goal for November 2010: 11,800 meters
o 650 commercial customers
o 11,150 residential customers
o About 95 percent of the water system customers
• To date there are about 130 locations where a meter could not be installed
o Meter box was buried and/or could not be located
o Meter box was located under deck, large rocks, tree, fence or other obstruction
o No meter box, only a curb stop
o Meter box was too small, too deep or too damaged for a safe installation
o Excessive groundwater
o Broken/inoperable valves
o Corrective work by District personnel & outside contractors during 2011 to 2013
Water Usage Observations &Trends
o Overage usage
o Commercial vs. residential
o Seasonal variations
o Large users
o Leaks
o Multi-unit residential
• Overall water usage
Average Day Maximum Day
Year Demand, mgd Demand, mgd Number of Customers
2003 6.05 11.50 11,205
2004 6.64 12.61 11,503
2005 6.11 12.66 11,917
3 Minutes: July 21, 2010
2006 6.50 13.01 12,271
= 2007 6.67 14.84 127442
2008 6.29 12.65 12,555
2009 5.63 12.71 12,586
• Water usage by customer class
Total Sales, Commercial Commercial Residential Residential
Year mgd Sales, mgd Sales, % Sales, mgd Sales, %
2003 6.05 0.95 15.7 5.10 84.3
2004 6.64 1.37 20.6 .5.27 79.4
2005 6.11 1.48 24.2 4.63 75.8
2006 6.50 1.55 23.8 4.95 76.2
2007 6.67 1.89 28.3 4.78 71.7
2008 6.29 1.68 26.7 4.61 73.3
1.56 27.7 4.07 72.3
2009 5.63
• Seasonal variation- residential customers
`� Area Current Meter Count Jan Usage, gals/day Jun Usage, gals/day
Armstrong 74 99 196
Coyote Run 20 93 80
Donner Lake 11178 99 188
Downtown 60 59 239
Gateway 223 80 180
Glenshire 606 144 778
Gray's Crossing 46 66 244
Hirschdale 1 90 139
Martiswoods 29 112 773
Old Greenwood 148 88 334
Pine Forest 28 106 398
Pinyon Creek 40 21 36
Ponderosa Palisades 124 113 737
Prosser Heights 25 564 1,204
Prosser Lakeview 247 104 377
4 Minutes: July 21, 2010
Sier
ra Meadows 249 113 507
Southside 150 104 219
Spring Creek 18 103 122
P 9
Tahoe Donner 31427 78 175
Winter Creek 66 73 124
Total 61791 93 278
• Ten largest residential customers—January 2010 5,131 on AMR system)
Rank Location Usage, gals/day Notes
1 Prosser Heights 61224 Constant Leak
2 Glenshire 41399 Constant Leak from Jan 4 Jan 25
3 Prosser Heights 21893 Constant Leak
4 Prosser Heights 19721 Constant Leak
5 Glenshire 11647 Intermittent Leak
6 Tahoe Donner 19581 Constant Leak
7 Tahoe Donner 17535 Constant Leak
8 Glenshire 19312 Constant Leak
9 Donner Lake 19207 Constant Leak from Jan 20 Jan 23
10 Sierra Meadows 11173 Constant Leak
• Ten largest residential customers—June 2010 6,791 on AMR system)
Rank Location Usage,gals/day Notes
1 Prosser Heights 91984 1 Constant Leak
2 Prosser Lakeview 91677 Constant Leak
3 Prosser Heights 81178 Constant Leak
4 Tahoe Donner 69699 Constant Leak
5 Glenshire 61445 Constant Leak
6 Donner Lake 61292 Constant Leak from Jun 15 to Jun 25
7 Sierra Meadows 41969 Constant Leak from Jun 1 to Jun 22
8 Ponderosa Palisades 4,446 Intermittent Leak
., 9 Glenshire 41212 No Leak
10 Glenshire 41042 Constant Leak
5 Minutes: July 21, 2010
• Ten largest commercial customers—June 2010— otable waters stem 538 on AMR system}
Rank Customer Type Usage, gals/day
1 Park 66,367
2 School 359869
3 Mobile Home Park 327777
4 Cemetery 29,833
5 School 227882
6 HOA Common Property 20,906
7 Park 16,104
8 School 14,071
9 Apartment Building 12,730
10 Commercial Business 12,001
• AMR system is equipped with automated leak detection capabilities
0 755 customers appear to have a leak
o Leaks range from 10 gallons day up to 10,000 gallons per day
o Total estimated customer loss is 500,000 to 1 million gallons per day
�., o Main areas of leakage
o Improper operation of shutoff and stop &drain valves
o Broken irrigation systems
o No cost signal for customers with leaks due to transition period
• Unforeseen issues with multi-unit residential buildings
o Multiple meters feeding a single residential structure
o Developer/builder often provided erroneous information regarding which meter serves which
unit
o Resolution requires lengthy telephone conversations and/or field verification
o Verification effort will continue into 2011
• Overall Project Cost
MCS District Costs Outside Contracts Total
Phase 1 $232,000 $38,000 $0 $270,000
Phase 2 —2009 $1,545,000 $2969000 $0 $1,841,000
Phase 2—2010 $655,000 $205,000 $0 $860,000
Phase 3 —2010 $1,475,000 $185,000 $0 $1,660,000
Phase 4—2011 $112,500 $112,500 $900,000 $1,125,000
Phase 4—2012 $112,500 $112,500 $900,000 $1,125,000
Phase 4—2013 $507000 $50,000 $4007000 $500,000
Total $4,182,000 $999,000 $2,200,000 $7,3811000*
*Original project cost estimate was $10,000,000
6 Minutes: July 21, 2010
Public comment:
• Is there a reason meter boxes were not installed-who will be installing them
• A plumber came to my home and found 3 leaks in the self drainers and irrigation
• People need to take advantage of the $100 rebate for fixing a leak
• Have Steven Poncelet contact the Cemetery Board and get water conservation planting
done
Board discussion:
• Why not use non-potable water for the park so don't use regular chlorinated water
• People need to know how to properly operate a shut off valve
• People may not be able to see a leak
• What does it cost to fix a small leak
• Some people built where a water meter box is-what happens then
• Are there still groundwater problems in some meter box areas
• Is the budget of$1 million to fix the problem cases enough
• What is the success rate with large leak customers-what type of response- good, any?
• Can we use water leak detection equipment
• What is the protocol, outreach- letters?
• It is amazing how much water has been saved between pipeline work and meters- may not
have to drill a new well
• Going through the same process in Tahoe City: find some trends, stop and drain valves are
the offenders, and renters do not know how to operate the valve causing a problem
• Does the overall usage and total production in the table include the District leaks
• Why did usage decrease in 07/08-was it due to replacement work
• Pipeline repair and meters will bring down leaks
• Once all meters are installed, we can see the problem areas
• Benefits add up for having meters
• Need to have a good process for leak identification and notifying customers
• Sending letters is burdensome- easier to place a red box on the bill electronically to alert a
customer of a leak and give information on how to handle
• How are meters identified in multi units
• Can people who replace a stop and drain valve apply for the $100 rebate
• Any consideration for a leak adjustment policy- say for a blown pipe and usage goes way
up- a financial relief
• Does District staff shut off a service if they see a problem
• Could there be an automated leak notification- also do on line
• For shut off- come up with a procedural process- not use District staff and time all the time-
use a vendor and a fee
• Educate customers about the stop and drain valve- maybe use a bills stuffier
• For leak detection, could we provide a list of local plumbers/contractors with leak detection
equipment
• Great presentation —thanks
ROUTINE BUSINESS ITEMS
TREASURER REPORT: JUNE 2010
Approval of the report: Director Hemig moved, and Director Laliotis seconded, that the Board
approve the treasurer's report for the month ended June 2010.
ROLL CALL: Directors Aguera and Bender, absent; All other Directors, aye. SO MOVED.
7 Minutes: July 21, 2010
Approval of disbursements: Director Hemig moved, and Director Laliotis seconded, that the
�
Board approve the June 2010 disbursements report.
ROLL CALL: Directors Aguera and Bender, absent; All other Directors, aye. SO MOVED.
APPROVAL OF MINUTES FOR JUNE 16, 2010
Director Hillstrom moved, and Director Hemig seconded, that the Board approve the minutes of
June 16, 2010.
ROLL CALL: Directors Aguera and Bender, absent; All other Directors, aye. SO MOVED
CLOSED SESSION
CLOSED SESSION: PURSUANT TO SECTION 54957.6 OF THE GOVERNMENT CODE; CON-
FERENCE WITH LABOR NEGOTIATOR, AGENCY DESIGNATED REPRESENTATIVE AND
EMPLOYEE ORGANIZATION, IBEW 1245—item pulled from agenda
CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.% SUBDIVISION
(B), POTENTIAL LITIGATION, ONE CASE
RETURN TO OPEN SESSION.
Report from Closed Session
No reportable action.
ADJOURNMENT
There being no further business before the Board, the meeting was adjourned at 8:15 PM.
TRUCKEE ON R FUTILITY DISTRICT
J,pKn Hillstr m, Vice-Presiden
Prepared by C
Barbara Cahill, eputy District Clerk
8 Minutes: July 21, 2010