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Home My WebLink About2010-05-19 Min - Board REGULAR MEETING May 19, 2010 In accordance with District Code Section 2.08.010 the TDPUD minutes are action onl minutes. All Board meetin s are recorded on audio tuall and made available for I' tapes which are reserved er listening to an interested Partv upon their re uest. The regular meeting of the Board of Directors was called to order at of the Truckee Donner Public Utilit District 6:01 PM in the TDPUD Y President Bender.Board room b Preside Y . ROLL CALL: Directors Jeff Bender, Ron He present. Director Joe A uer mpg, John Hillstrom and Tony Laliotis were g a was absent. PLEDGE OF ALLEGIANCE Director Tony Laliotis led the Board and public i p n the Pledge of Allegiance. EMPLOYEES PRESENT: Rosana Matlock M Mark Thomas, Michael H arY Chapman, Steven Poncelet, Kath Neus olley and Barbara Cahill Y CONSULTANTS PRESENT: Steve Gross OTHERS PRESENT: Juanita Schneider CHANGES TO THE AGENDA General Manager Michael Holley stated there are no changes. PUBLIC INPUT There was no public input. DIRECTOR UPDATE Director Laliotis said he will be absent at the Ju ne 16th Board meeting. President Jeff Bender said he attended his fir st Nevada County LAFCo Board meetin . On of the actions was the formation of Oak Tre g e Valley and Nevada City. e Park & Recreation District north of Grass CONSENT CALENDAR CONSIDERATION OF CONTINUING THE AIRPORT WATER TANK EMERGE ' item involves continuing the Airport Water Tank emergency. NCY This �. CONSIDERATION OF SCHEDULING A P MISCELLANEOUS FE UBLIC HEARING FOR REVISIONS Tp T ES SCHEDULE This involves schedul' HE hearing to consider amending the Miscellaneous �n9 a date for a public Fee Schedule. 1 Minutes: May 19, 2010 Director Hemig moved, and Director Laliotis sec "� calendar, seconded that the Board approve the consent ROLL CALL: Director Aguera, absent; All other Dire ctors aye, by voice vote. SO MOVED ACTION ITEMS CONSIDERATION OF THE AWARD OF A CONTRACT NTRACT FOR THE RE-ROOF OF THE DISTRICT HEADQUARTERS RTERS BUILDING This item involves th re-roof the District Headquarters Building. a award of a contract to Director Laliotis moved, and Director Hemi 9 seconded, that the Board: • waive the minor irregularity of the wind calculation in Alpine Roofing Co. Inc of the bid and award a contract to Sparks, Nevada in the amount of $383 161.00 percent change order authorization for an amount n plus a 10 • authorize the transfer o of to exceed $421,477.00 f up to $210,738.50 from both the Electric and Water Capital Reserve Funds to the Electric General Fund to Aguera, abs cover the cost of the project ROLL CALL: Director A g ent; All other Directors aye, by voice vote. SO MOV ED CONSIDERATION OF THE AWARD OF A CONTRACT FOR PHASE 3 OF THE WATER METER IMPLEMENTATION PLAN This involves the award of a co the Water Implementation Plan. contract for Phase 3 of Director Hillstrom moved, and Director Laliotis sec onded, that the Board authorize the Board President to sign a contract with MCS for Phase $1,471,592.06 with a 10° 3 of the meter implementation project for /o change order authorization for a total amount $1,618,000, and authorize the transfer of u to not to exceed of Cap- ital Reserve Fund P $1,608,000 from the Water Department to cover the cost of the contract. ROLL CALL: Director Aguera, absent; All other Directors aye, by voice vote. SO MOVED WORKSHOPS REVIEW OF 2009 CONSUMER CONFIDENCE This item involves discussionREPORTS {WATER QUALITY REPORT of the required notice to water scribing the District's water quality. customers annually de- Y Mark Thomas gave a presentation: • District is required to prepare an annual Consumer Confidence Report for each water system (Main & Hirschdale) in accordance with Californ ia Health and Safety Code • District is required to mail a copy of the report to • reports have p each customer by July 1 each year The 2009 re p e been prepared and reviewed b the Public Health Y State Department of • The District's water supply meets all of the Max imum Contaminate Levels (MCL) imposed by the State and Federal governments with the level at the Glenshire Drive Well one exception of the arsenic o The MCL for arsenic is 10ppb o Glenshire Drive Well arsenic level for 2009 wa s 12.1ppb o The arsenic issue at Gle nshire Drive Well has been corrected b blend' bringing the level between 6ppb to 8p b at the fir y Ong' p st service connection 2 Minutes: May 19, 2010 There was no public input. �— Board discussion: • Good job • Am familiar with having many wells to report on Good detailed information p' on DISCUSSION OF POSSIBLE REVISIONS TO THE DISTRICT CODE AND THE MISCELLANEOUS FEE SCHEDULE This workshop continues th • updates, additions, and clarifications of Dist ' e discussion about Fee Schedule. District Code Titles and the Miscellaneous Mary Chapman gave a presentation: • Background / History o District codes were completely revised during20 08 and 2009 o Codes were reviewed on e title at a time o Workshop was held on April 21, 2010 to discuss o Codes were reviewed for contin proposed Code revisions uity of terms, phrases and formatting o Incorporated changes made by the Board since last review o Added many operating procedures more appropriately included in District Co Made language consistent between Electric Service de o Ma New Information and Water Service sections o Code revisions recommended by the Board at the April 21, 2010 Board workshop were incorporated including: ■ Continuity of terminology used ■ Simplified code making back billings the same w ing error, regardless of when there has been ameter- g the type of meter installed • Next Steps o Schedule Public Hearing on proposed revisions t dule (completed o the Miscellaneous Fee Sche- } o Hold the Public Hearing —June 2, 2010 o Possible Board action —June 2, 2010 • Fiscal Impact o There is no direct fiscal impact due to the Proposed o Changes to Appendix A- p p sed revisions to Titles 1 through 8 p Miscellaneous Fee Schedule are not expected material to the District p to be There was no public input. Board discussion: • Thanks for incorporating meter suggestion • Masterful document • Code is now written so well District Counsel Steve Gross suggested a word change in Section 4.9.3 from responsible to shall. And a word change n Section 5.01.005 of corporation to entityand e person to entity. 3 Minutes: May 19, 2010 f There was no public input. Board discussion: • Good job • Am familiar with having many wells to report on • Good detailed information DISCUSSION OF POSSIBLE REVISIONS TO THE DISTRICT CODE AND THE MISCELLANEOUS FEE SCHEDULE This workshop continues the discussion about updates, additions, and clarifications of District Code Titles and th Fee Schedule. a Miscellaneous Mary Chapman gave a presentation: • Background / History o District codes were completely revised during2008 and 2009 o Codes were review ed one title at a time o Workshop was held on April 21, 2010 to discuss proposed Code revisi o Codes were reviewed for continuity of terms hrase ons Incorporated changes , p sand formatting o Incor p ges made by the Board since last review o Added many operating procedures more appropriately included in District o Made language consistent between t ict Code Electric Service and Water Service sections • New Information o Code revisions recommended by the Board at the April 21, 2010 Boar were incorporated including: d workshop • Continuity of terminology used ■ Simplified code making back billings the same when there has been a - ing error, regardless of the type stalled e of meter in meter • Next Steps o Schedule Public Hearing on proposed revisions to the Miscellaneous F Sche- dule (completed) Fee Sche o Hold the Public Hearing — June 2, 2010 o Possible Board action — June 2, 2010 • Fiscal Impact o There is no direct fiscal impact due to the proposed revisions to Titles o Changes to Appendix A - Miscellaneous1 through 8 Fee Schedule are not expected to be material to the District There was no public input. Board discussion: • Thanks for incorporating meter suggestion • Masterful document • Code is now written so well District Counsel Steve Gross suggested a word change in Section 4.9.3 f shall. And a word change in Section 5.01.005 of corporationfrom responsible to to entity and person to entity. 3 Minutes: May 19 2010 ROUTINE BUSINESS TREASURER REPORT: APRIL, 2010 Approval of the report: There was a show of hands to approve the final treasurer's report for the month ended April 2010. SO MOVED Approval of disbursements: There was a show of hands approve the April 2010 disbursements report. SO MOVED p APPROVAL OF MINUTES FOR APRIL 21 AND MAY 512010 There was a show of hands approve the minutes for April 21 and May 5, 2010. SO MOVED CLOSED SESSION CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9 SUBDI- VISION (B), POTENTIAL LITIGATION, TWO CASES District Counsel Steve Gross recused himself from the first case of the closed session. RETURN TO OPEN SESSION Report from Closed Session There was no reportable action. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 8:00 1 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT - 1( Je B der, President Pre ared b F p y co, Barbara Ca ill, Deputy District Clerk 4 Minutes: May 19, 2010