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HomeMy WebLinkAbout2010-02-03 Min - Board REGULAR MEETING February 3, 2010 In accordance with District Code Section 2.08.010 the TDPUD minutes are action only mi nutes. All Board meetings are recorded on audio tapes which are preserved tuallv and made available for listeninct to any interested Partv upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District g g was called to order at 6:01 PM in the TDPUD Board room by President Bender. ROLL CALL: Directors Joe Aguera, Jeff Bender, Ron Hemig and John Hillstrom were present. PLEDGE OF ALLEGIANCE Dan Warren led the Board and public in the Pledge of Allegiance. EMPLOYEES PRE SENT: Mark Thomas, Steven Poncelet, Mary Chapman, Rosana Mat- lock, Nancy Waters, Bob Mescher, Stephen Hollabaugh, Kathy Neus, Michael Holley and Barbara Cahill CONSULTANTS PRESENT: Steve Gross and Susan Feller OTHERS PRESENT: Juanita Schneider, Dan Warren Tony Laliotis, Barbara Greene and Greyson Howard CHANGES TO THE AGENDA No changes to the agenda. PUBLIC INPUT There was no public input. DIRECTOR UPDATE President Bender said as some of you may know, Director Pat Sutton passed away on Sat- urday, January 30th. She is survived by her husband Robert Sutton and their four children Robert Jr., Eric, Keith, and Paula. The Board would like to express its deepest condolences to the Sutton family regarding their loss. Pat was extremely dedicated to public service. Overall she gave this Board 31 years of service as a Director starting back in 1973. There was only one break in her service when she served on the Nevada County Board of Supervisors. In all, Pat Sutton has given over 37 years of service to this District and our community. President Bender would like to direct staff to present for Board consideration the dedication of the conservation garden after Director Sutton, and also have staff prepare a resolution commending Director Sutton's commitment and service to the board. President 11000- Bender stated he was honored to have served on the Board with such a strong person devoted to public service who was frequently the voice of the common person and common sense. He asked to have a moment of silence in remembrance of Director Pat Sutton. Minutes: February 3,2010 President Bender reported that he attended the NCPA strategic workshop on January 27 and 28. 10 - Director Hemig rep orted orted that he attended the NCPA workshop and also took part in a Mu- nicipal p Utilities Financing Authority conference call with Lassen MUD and UAMPS on Janu- ary 27. Director Hemigwent on to say Director Sutton had an intense interest in details and questions. She kept everyone on their toes. Pat told Director Hemig she felt like she was a -backer, makingsure nothing got through the cracks. Director Hemig said Pats recall line o . w things others did not see, accessible for the was 100 ; she was insightful, smart, saw g community and fearless. The District should be sure to give her the respect and recognition of service. Director Ag uera said Pat took him under her wing when he first got elected to the Board. She taught him Board etiquette and about District business. He said Pat was very thorough, and if she didn't know the answer, she would do the research. Director John Hillstrom reported out that he also attended the NCPA workshop. He said he will miss Pat Sutton's history of the District. President Bender asked Counsel Gross to describe the process to fill the vacancy on the Board. Counsel Gross explained the three choices are: appoint someone to the position, call for a special election, or within 60 days, the Nevada County Board of Supervisors will fill the seat. '^ CONSENT CALENDAR Director Hillstrom asked to remove agenda item No. 10, Well Pump Maintenance Program Contract, and place it under Action Items. AUTHORIZE ANNUAL TRANSFERS FROM DESIGNATED AND RESTRICTED FUNDS TO THE GENERAL FUNDS This item involves reimbursing the Water General Funds for projects funded by designated and restricted funds. AUTHORIZE ANNUAL TRANSFERS FROM FACILITIES FEES TO GENERAL FUNDS This item involves reimbursing the electric and water department general funds for facilities fees projects constructed. CONSIDERATION OF THE AWARD OF A CONTRACT TO PURCHASE CFL'S This item involves awarding a contract to purchase Compact Fluorescent Lights. CONSIDERATION OF PURCHASE OF NEW VEHICLES AND SURPLUSING OLD VEHICLES This item concerns: a) The purchase of a 10 yard dump truck b) The purchase of a four wheel drive service truck c) Declaration of vehicles surplus Director Hemig moved, and Director Aguera seconded, that the Board approve the consent calendar. ROLL CALL: All Directors aye, by voice vote. SO MOVED 2 Minutes: February 3,2010 ACTION ITEMS CONSIDERATION OF AWARD OF A WELL PUMP MAINTENANCE PROGRAM CO NTRACT FOR 2010 This item concerns awarding a contract for well pump maintenance. Di rector Hillstrom moved, and Director Aguera seconded, that the Board award the contract for r the Well PumpMaintenance Program to Carson Pump in the amount of $85,922 plus a 10% change order authorization for a total amount not exceed $94,514 ROLL CALL: All Directors aye, by voice vote. SO MOVED CONSIDERATION OF ACTIONS RELATED TO POTENTIAL FORECLOSURES IN THE COMMUNITY FACILITIES DISTRICTS This item involves: a} Resolution which orders Judicial Foreclosure of Delinquent Special Taxes Pursuant to the Mello-Roos Community Facilities Act of 1982 and Authorizes Retention of Special Counsel. b Entering into a fee agreement for legal services with Susan Feller of Sherman and Feller. Director Hemig moved, and Director Aguera seconded, that the Board adopt the foreclosure resolution authorizing staff and Sherman & Feller to proceed with the foreclosure process on the delinquent parcels in both CFDs; and approve the fee agreement with Sherman & Feller for their work relating to the foreclosure on delinquent parcels in both CFDs (Old Green- wood and Grays Crossing). ROLL CALL: All Directors aye, by voice vote. SO MOVED WORKSHOPS DISCUSSION OF 2009 PURCHASE POWER LOAD, RESOURCES, PEAKS, COMPARI- SON TO 2009 BUDGET FORECAST This item involves a summary of 2009 Power. Stephen Hollabaugh gave a presentation: • Background I History o On September 3, 2008 the Board was presented the "Purchase Power Plan 2009 Budget Review" which included: ■ Mission Statement and Objectives ■ Renewable Portfolio Standard (RPS)Target ■ Conservation as First Resource ■ Diversified Power Supply Plan ■ Future Renewable Resources ■ Proposed Resources for 2009 ■ Risk to Budget and 2009 Forecast Cost o Purchase Power Plan 2009 Budget was approved by the Board on November 5, 2008 r 3 Minutes: February 3,2010