HomeMy WebLinkAbout2012-12-05 Min - Board -- REGULAR MEETING
December 5, 2012
In accordance with District Code Section 2.08.010, the TDPUD minutes are action only
minutes. All Board meetings are recorded on a digital format which is preserved in
Perpetuity and made available for listening to any interested party upon their request
The regular meeting of the Board of Directors of the Truckee Donner Public Utility District
was called to order at 6:00 PM in the TDPUD Board room by President Laliotis.
ROLL CALL: Directors Joe Aguera, Jeff Bender, Ron Hemig, and Tony Laliotis were present.
PLEDGE OF ALLEGIANCE
Director Aguera led the Board and public in the Pledge of Allegiance.
EMPLOYEES PRESENT Kim Harris, Nancy Waters, Bob Mescher, Jim Wilson, Steve Ponce-
let, Lauren Schaake-Hudson, Kathy Neus, Steve Hollabaugh, Sanna Schlosser, Michael
Holley and Barbara Cahill
CONSULTANTS PRESENT Steve Gross
- OTHERS PRESENT Bob Ellis
CHANGES TO THE AGENDA
General Manager Holley pulled agenda item number 18, Closed Session: Public Employee
Performance Evaluation - Government Code Section 54957: General Manager Performance
Plan Review.
PUBLIC INPUT
There was no public input.
DIRECTOR UPDATE
The Directors all agreed the annual awards dinner was well attended and congratulated all
award recipients.
CONSENT CALENDAR
CONSIDERATION OF AN AMENDMENT TO THE 125 PLAN (EMPLOYEE FLEXIBLE
SPENDING PLAN) This involves amending the current 125 Plan Administrative
Agreement to comply with 2013 regulations.
CONSIDERATION OF GRANTING AN EASEMENT TO TSD FOR A SEWER PIPELINE
UNDER A PORTION OF THE BROCKWAY ROAD MULTI-USE TRAIL This item involves
an easement to Truckee Sanitary District for a sewer pipeline under a portion of the
Brockway Road Multi-use Trail.
1 Minutes: December 5, 2012
CONSIDERATION OF AWARDING A JANITORIAL CONTRACT FOR THE DISTRICT
HEADQUARTERS BUILDING This item involves awarding a Janitorial Contract for the
District headquarters building.
CONSIDERATION OF ROUTINE ANNUAL PROCUREMENTS AND CONTRACTS This
item involves the authorization of routine annual procurements and contracts for FY13.
CONSIDERATION OF A PURCHASE TO REPLACE AN ELECTRONIC DOCUMENT
IMAGING SYSTEM This item involves a replacement of the District's outdated elec-
tronic document imaging system.
CONSIDERATION OF A PURCHASE TO REPLACE A MOBILE DATA COLLECTION UNIT
This item involves an upgrade to the District's outdated mobile data collection unit.
CONSIDERATION OF 2013 PURCHASE OF REPLACEMENT SERVICE TRUCKS
This item concerns:
a) Purchase of three service trucks
b) Declare three service trucks surplus
CONSIDERATION OF 2013 PURCHASE OF A REPLACEMENT DUMP TRUCK
This item concerns:
a) Purchase of one dump truck
,. b) Declare one dump truck surplus
Director Hemig moved, and Director Bender seconded, that the Board approve the consent
calendar. ROLL CALL: All Directors aye, by voice vote. SO MOVED
ACTION ITEM
CONSIDERATION OF:
A) REVIEW OF THE INVESTMENT POLICY
B) DELEGATION OF AUTHORITY TO THE TREASURER
This item involves a review of the District's investment policy and delegation of
authority to the Treasurer to perform the duties as described in the investment
policy.
Director Hemig moved, and Director Aguera seconded, that the Board
• Concur with the current District investment policy
• Delegate authority to Robert Mescher, District Treasurer, to invest District funds for
FY13 according to the District's investment policy
ROLL CALL: All Directors aye, by voice vote. SO MOVED
2 Minutes: December 5, 2012
ROUTINE BUSINESS
TREASURER'S REPORT
Approval of the fund balances as of October 31, 2012: Director Hemig moved, and
Director Aguera seconded, that the Board approve the treasurer's report for the month ended
October 31, 2012. ROLL CALL: All Directors, aye. SO MOVED.
Approval of disbursements for November 2012 Director Aguera moved, and Director
Bender seconded, that the Board approve the November 2012 disbursements report.
ROLL CALL: All Directors, aye. SO MOVED.
APPROVAL OF MINUTES FOR NOVEMBER 7 AND 15, 2012
Director Hemig moved, and Director Aguera seconded, that the Board approve the minutes of
November 7 and 15, 2012. ROLL CALL: All Directors, aye. SO MOVED.
CLOSED SESSION — removed from agenda
PUBLIC EMPLOYEE PERFORMANCE EVALUATION - GOVERNMENT CODE SECTION
54957: GENERAL MANAGER PERFORMANCE PLAN REVIEW
ADJOURNMENT
There being no further business before the Board, the meeting was adjourned at 6:16 PM.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Tony Laliotis, President
Prepared by
Barbara Cahil , Deputy District Clerk
3 Minutes: December 5, 2012