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HomeMy WebLinkAbout2012-08-01 Min - Board REGULAR MEETING August 1, 2012 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on a digital format which is preserved perpetually and made available for listenina to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:00 PM in the TDPUD Board room by President Laliotis. ROLL CALL: Directors Joe Aguera, Jeff Bender, Ron Hemig, and Tony Laliotis were present. PLEDGE OF ALLEGIANCE Director Aguera led the Board and public in the Pledge of Allegiance. EMPLOYEES PRESENT Bob Mescher, Kathy Neus, Steve Hollabaugh, Michael Holley and Barbara Cahill CONSULTANTS PRESENT Steve Gross OTHERS PRESENT Juanita Schneider, Scott Parker and Bob Ellis CHANGES TO THE AGENDA General Manager Holley stated there were no changes to the agenda. PUBLIC INPUT There was no public input. DIRECTOR UPDATE Director Bender stated he attended the last LAFCo meeting. Director Laliotis noticed the draft EIR is out for the Biomass Plant. He asked if District staff is going to comment. CONSENT CALENDAR CONSIDERATION OF ADOPTING A POLICY IN DISTRICT CODE TO HANDLE COM- PLAINTS ABOUT THE DISTRICT'S BOARD This item involves adding a policy to the Dis- trict Code regarding complaints about the Board. CONSIDERATION OF A SAFETY INCENTIVE TO DISTRICT EMPLOYEES This item in- volves authorizing a safety incentive to District staff. Director Bender moved, and Director Aguera seconded, that the Board approve the consent calendar. ROLL CALL: All Directors aye, by voice vote. SO MOVED 1 Minutes: August 1, 2012 ACTION ITEMS CONSIDERATION OF AWARDING A CONTRACT FOR THE DISTRICT OFFICE HIGH EF- FICIENCY CONDENSING BOILERS This item involves award of a contract for the District Office High Efficiency Condensing Boilers. Director Bender moved, and Director Hemig seconded, that the Board award the contract for the District Office High Efficiency Condensing Boilers to Efficient Energy Concepts in the amount of $86,924 plus a 20% change order authorization for a total amount not to exceed $104,309. ROLL CALL: All Directors aye, by voice vote. SO MOVED REVIEW OF DISTRICT FINANCIAL GOALS, RESERVES AND DEBT AND CONSIDERA- TION OF UPDATING DISTRICT GOALS This item involves review of District financial goals, reserves and debt, and consideration of updating District goals. Director Hemig moved, and Director Bender seconded, that the Board approve the following updates to the financial goals in District Code: • Review the following every two years: o Rates o Connection charges • Electric general fund should have a cash reserve equal to one half of the annual budg- eted operating expenses ROLL CALL: All Directors aye, by voice vote. SO MOVED WORKSHOP General Counsel Steve Gross recused himself because his firm represents property owners that may be delinquent. Porter Simon is not working with them or advising them in respect to this matter, but Mr. Gross recused himself none-the-less. Director Bender recused himself due to a potential conflict. OLD GREENWOOD AND GRAY'S CROSSING COMMUNITY FACILITIES DISTRICTS - DELINQUENCIES UPDATE This item involves an update on the delinquent CFD assessments. Robert Mescher gave a presentation: • Community Facilities Districts (CFD's) o Formed to sell bonds to pay for infrastructure o Old Greenwood 2003 o Gray's Crossing 2004 and 2005 o Parcel owners assessed annually to pay bond principal and interest • Law firm, Sherman & Feller, retained to collect delinquent assessments 2009/10 o August 2010, there were 114 delinquent assessments o 4 assessments remain unpaid o Writ of sale has been received for 4 delinquencies o Nevada County Sheriff auctioned all 4 o No qualified bids received o May auction again at a later date 2 Minutes: August 1, 2012 �- • Law firm, Burke, Williams, & Sorensen LLP retained to collect assessments 2010/11 o September 2011, there were 13 additional delinquent assessments 0 6 assessments remain unpaid o Foreclosure process will begin • 2011/12 Delinquencies o June 2012 there were 110 new delinquent assessments 0 81 owned by East West Subsidiary, Grays Station LLC 0 22 owned by UDC, a Texas-based developer o Collection notices by Willdan — First installment delinquent — Second installment delinquent — Final notice before transferring to an attorney for collection • In September, staff will request Board to consider transferring remaining delinquencies to an attorney for collection, up to and including foreclosure • There is no direct fiscal impact to the TDPUD • Payment of the CFD collection fees and legal fees is the responsibility of the property owners in the CFD's Public input: • What is the dollar amount for each year for the large properties? Board discussion: • How long will the Mello Roos/ CFD last? • Are the delinquencies for tax years 2010 and 2011? • Do the 3 large parcels owe for both years? • What is the total delinquency? • Who is doing the collections now and who will do for 2011/2012? • Focus is on the 3 large parcels • Seems like the delinquency was $500,000 not too long ago. • The 3 large parcels have a certain number of units ascribed to each • Seems there is no way to catch up • Seems only path is to change the zoning so the large parcels would become marketable • Has there been any contact with the Town of Truckee to talk about rezoning • Has the District heard anything from East West Partners ROUTINE BUSINESS TREASURER'S REPORT Approval of the fund balances as of June 30, 2012: Director Bender moved, and Director Hemig seconded, that the Board approve the treasurer's report for the month ended June 30, 2012. ROLL CALL: All Directors, aye. SO MOVED. Approval of disbursements for July 2012 Director Aguera moved, and Director Bender se- conded, that the Board approve the July 2012 disbursements report. ROLL CALL: All Directors, aye. SO MOVED. 3 Minutes: August 1, 2012 APPROVAL OF MINUTES FOR JULY 18, 2012 Director Bender moved, and Director Aguera seconded, that the Board approve the minutes of July 18, 2012 as amended. ROLL CALL: All Directors, aye. SO MOVED. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 7:05 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Tony Laliotis, President Prepared by Barbara Cahill, Deputy District Clerk 4 Minutes: August 1, 2012