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HomeMy WebLinkAbout2012-06-06 Min - Board REGULAR MEETING June 6, 2012 In accordance with District Code Section 2.08.010 the TDPUD minutes are action only minutes. All Board meetings are recorded on a digital format which is Preserved perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:00 PM in the TDPUD Board room by President Laliotis. ROLL CALL: Directors Joe Aguera, Jeff Bender, Ron Hemig, and Tony Laliotis were present. PLEDGE OF ALLEGIANCE Director Bender led the Board and public in the Pledge of Allegiance. EMPLOYEES PRESENT Bob Mescher, Steven Poncelet, Neil Kaufman, Kathy Neus, Sanna Schlosser, Steve Hollabaugh, Rosanna Matlock, Michael Holley and Barbara Cahill CONSULTANTS PRESENT Steve Gross and Julie Desimone OTHERS PRESENT Juanita Schneider, Scott Parker, Laura Ferree, Pat Davison, Bob Ellis and Mark Brown CHANGES TO THE AGENDA General Manager Holley stated there were no changes to the agenda. PUBLIC INPUT Laura Ferree thanked the Board and staff. She was impressed with the professionalism of everyone involved with the Distinct. She looks forward to seeing how the District can keep rates low while maintain the high environmental standards. DIRECTOR UPDATE Director Laliotis attended the NCPA dinner and commission that were held in Truckee two weeks ago. PUBLIC HEARINGS WATER AND ELECTRIC STANDBY CHARGES President Laliotis opened the public hearing at 6:05 PM. There were no public comments. An email was received from Rolf Godon and read into the record. The hearing was closed at 6:08 PM. 1 Minutes: June 6, 2012 CEQA INITIAL STUDY FOR 2012 WATER MASTER PLAN UPDATE President Laliotis opened the public hearing at 6:11 PM. Pat Davison of CATT extended her thanks to Michael Holley and Steven Poncelet for meeting with her for two hours at the CATT office on a variety of topics. In regards to the Water Master Plan, Ms. Davison read about the rate of growth, needed improvements and facility fees. CATT's concern is the 30% increase in the commercial facility fee rate. CATT would like the PUD to consider an inflationary adjustment, something incremental, instead of such a large increase. The adoption of the Water Master Plan on July 18 may not allow her time to adequately go over the TDPUD Water Master Plan because she is analyzing the TRPA update. The hearing was closed at 6:14 PM. CONSENT CALENDAR CONSIDERATION OF ANNUAL RESOLUTIONS FOR SPECIAL TAX: OLD GREEN- WOOD AND GRAY'S CROSSING COMMUNITIES FACILITIES DISTRICTS This item concerns requesting Nevada County to collect the special assessments for the Old Greenwood and Gray's Crossing Community Facilities Districts on the Nevada County tax rolls. CONSIDERATION OF ANNUAL RESOLUTIONS FOR THE DONNER LAKE ASSESS- MENT DISTRICT This item relates to the resolutions setting the assessment amount under the terms of the Donner Lake Assessment District Number 00-1 and authoriz- ing Nevada and Placer Counties to collect the assessments on the County tax rolls. CONSIDERATION OF RESOLUTIONS CONTINUING WATER AND ELECTRIC STANDBY CHARGES This item involves placing water and electric standby charges on Nevada and Placer County tax rolls. CONSIDERATION OF A RESOLUTION APPROVING AMENDMENTS TO THE DISTRICT CODE AND BYLAWS This item involves approval of resolutions to adopt amendments to the District Code and Bylaws. CONSIDERATION OF AWARDING A CONTRACT TO DESIGN A NEW DISTRICT WEB SITE This item involves awarding a contract for design of a new District web site. CONSIDERATION OF A PROCESS TO FILL A POSITION ON THE BOARD This item involves the process to fill a Board vacancy. CONSIDERATION OF STATE MANDATED RESOLUTIONS FOR THE GENERAL ELECTION ON NOVEMBER 6, 2012 This involves adoption of resolutions to request election services from Nevada and Placer Counties. 2 Minutes: June 6, 2012 CONSIDERATION OF THE AWARD OF A CONTRACT FOR PHASE 2 OF THE ELECTRIC SCADA RELIABILITY IMPROVEMENT PROJECT This item concerns the possible award of a Contract for the second phase of the SCADA Reliability Improvement Project. Director Hemig moved, and Director Aguera seconded, that the Board approve the consent calendar. ROLL CALL: All Directors aye, by voice vote. SO MOVED SPECIAL BUSINESS CONSIDERATION OF APPOINTING A VICE PRESIDENT OF THE BOARD This item involves appointing a new Vice President to replace Director Ferree. Director Bender moved, and Director Aguera seconded, that the Board nominate Ron Hemig to serve as Vice President for the remainder of 2012. ROLL CALL: All Directors aye, by voice vote. SO MOVED ACTION ITEMS CONSIDERATION OF ADOPTING A RESOLUTION TO COMMEND DIRECTOR FERREE This item involves the recognition of Director Laura Clauson Ferree. Director Hemig moved, and Director Bender seconded, that the Board adopt a resolution to recognize Laura Clauson Ferree for her term on the Truckee Donner PUD Board. ROLL CALL: All Directors aye, by voice vote. SO MOVED CONSIDERATION OF THE DRAFT AUDITED FINANCIAL REPORT FOR 2011 The Board will consider accepting the drafted audited financial reports for 2011. Director Aguera moved, and Director Bender seconded, that the Board accept the Audited Financial Reports for 2011. ROLL CALL: All Directors aye, by voice vote. SO MOVED CONSIDERATION OF A RESOLUTION ACCEPTING FINAL COMPLETION AND A CLOSEOUT CHANGE ORDER FOR THE SCADA RELIABILITY IMPROVEMENT PROJECT—2011 Completion of construction and project closeout Director Bender moved, and Director Aguera seconded, that the Board adopt a resolution accepting the SCADA Reliability Improvement Project — Phase 1 as complete and authorize the filing of the Notice of Completion. ROLL CALL: All Directors aye, by voice vote. SO MOVED CONSIDERATION OF A RESPONSE TO THE GRAND JURY REPORT DATED MAY 25, 2012 This item concerns response to the Nevada County Grand Jury report, dated May 25, 2012. Director Bender moved, and Director Hemig seconded, that the Board direct the Board President to respond to the Nevada County Grand Jury report dated May 25, 2012 after completing the changes made by the Board. ROLL CALL: All Directors aye, by voice vote. SO MOVED 3 Minutes: June 6, 2012 ROUTINE BUSINESS TREASURER'S REPORT: MAY 31, 2012 Approval of the Treasurer's Report of fund balances as of April 30, 2012 Director Bender moved, and Director Aguera seconded, that the Board approve the treasurer's report for the month ended April 30, 2012. ROLL CALL: All Directors, aye. SO MOVED. Approval of disbursements for May 2012 Director Aguera moved, and Director Bender seconded, that the Board approve the May 2012 disbursements report. ROLL CALL: All Directors, aye. SO MOVED. APPROVAL OF MINUTES FOR MINUTES FOR MAY 2, 2012 Director Hemig moved, and Director Aguera seconded, that the Board approve the minutes of May 2, 2012 subject to changes. ROLL CALL: All Directors, aye. SO MOVED. CLOSED SESSION PUBLIC EMPLOYEE PERFORMANCE EVALUATION - GOVERNMENT CODE SECTION 54957 (E): GENERAL MANAGER PERFORMANCE PLAN REVIEW CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9, SUBDIVISION (B), POTENTIAL LITIGATION, ONE CASE RETURN TO OPEN SESSION Report from Closed Session There was no reportable action. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:00 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Tony Laliotis, President Prepared by Barbara Cahill, Deputy District Clerk 4 Minutes: June 6, 2012 f Resolution No. 2012 - 08 Fixing and Placing a Special Tax Levy on Community Facilities District No. 03-1 (Old Greenwood) for Collection by the County of Nevada WHEREAS, on October 14, 2003, the Board of Directors of the Truckee Donner Public Utility District duly adopted Ordinance No. 2003-04, authorizing the levy of a special tax within said Community Facilities District No. 03-1 (Old Greenwood)and providing a means for collection thereof; and WHEREAS, by Resolution No. 9723 adopted November 5, 1997, the Board of Directors of the Truckee Donner Public Utility District approved execution of a continuous Standard Form Tax Collection Services Contract with the County Of Nevada; and WHEREAS, the District has now determined the lands affected thereby and the charges to be assessed, levied and collected on the lands and parcels; and WHEREAS, the taxes on each parcel shall be billed on the secured tax roll bills for the fiscal year 2012-2013. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. That the Board of Supervisors of the County of Nevada, State of California, levy a special tax against the parcels and owners of record listed on the computer itemization of parcels kept and maintained in the Administrative Services Department of the District and made a part hereof by reference, and that the County Auditor and Tax Collector be instructed to levy and collect said charges in the same manner as County taxes as by law and in said ordinance provided. Upon completion and correction of the current list through June 30, 2012, a copy will be forwarded to the Auditor Controller of the County. 2. The District warrants and represents that charges imposed by the District and being requested to be collected by Nevada County comply with all requirements of state law, including but not limited to Articles XIIIC and MID of the California Constitution (Proposition 218). Resolution 2012-08 1 DONNER 01, Resolution No. 2012 - 09 Fixing and Placing a Special Tax Levy on Community Facilities District No. 04-1 (Gray's Crossing) for Collection by the County of Nevada WHEREAS, on July 21, 2004, the Board of Directors of the Truckee Donner Public Utility District duly adopted Ordinance No. 2004-02, authorizing the levy of a special tax within said Community Facilities District No. 04-1 (Grays Crossing) and providing a means for collection thereof; and WHEREAS, by Resolution No. 9723 adopted November 5, 1997, the Board of Directors of the Truckee Donner Public Utility District approved execution of a continuous Standard Form Tax Collection Services Contract with the County of Nevada; and WHEREAS, the District has now determined the lands affected thereby and the charges to be assessed, levied and collected on the lands and parcels; and WHEREAS, the taxes on each parcel shall be billed on the secured tax roll bills for the fiscal year 2012-2013. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. That the Board of Supervisors of the County of Nevada, State of California, levy a special tax against the parcels and owners of record listed on the computer itemization of parcels kept and maintained in the Administrative Services Department of the District and made a part hereof by reference, and that the County Auditor and Tax Collector be instructed to levy and collect said charges in the same manner as County taxes as by law and in said ordinance provide. Upon completion and correction of the current list through June 30, 2012, a copy will be forwarded to the Auditor Controller of the County. 2. The District warrants and represents that charges imposed by the District and being requested to be collected by Nevada County comply with all requirements of state law, including but not limited to Articles XIIIC and MID of the California Constitution (Proposition 218). Resolution 2012-09 1 TRUCKEE i Resolution No. 2012 - 10 Fixing and Placing Donner Lake Assessment District Annual Charges on District Tax Roll for Collection by the County of Nevada WHEREAS, the Truckee Donner Public Utility District on May 2, 2001 adopted Resolution No. 2001-09 making determinations, confirming assessments and proceedings, ordering the acquisition and construction of improvements and taking certain other actions relating to Donner Lake Water Assessment District No. 00-1; and WHEREAS, by Resolution No. 9723 adopted November 5, 1997, the Board of Directors of the Truckee Donner Public Utility District approved execution of a continuous Standard Form Tax Collection Services Contract with the County of Nevada; and WHEREAS, the District has now determined the lands affected thereby and the charges to - be assessed, levied and collected on the lands and parcels; and WHEREAS, the assessments on each parcel shall be billed on the secured tax roll bills for the fiscal year 2012-2013. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. That the Board of Supervisors of the County of Nevada, State of California, levy the Donner Lake Assessment District charges against the parcels and owners of record listed on the computer itemization of parcels kept and maintained in the Administrative Services Department of the District and made a part hereof by reference, and that the County Auditor and Tax Collector be instructed to levy and collect said charges in the same manner as County taxes as by law and in said ordinance provided. Upon completion and correction of the current list through June 30, 2012, a copy will be forwarded to the Auditor Controller of the County. 2. The District warrants and represents that charges imposed by the District and being requested to be collected by Nevada County comply with all requirements of state law, including but not limited to Articles XIIIC and XIIID of the California Constitution (Proposition 218). Resolution 2012-10 1 Resolution No. 2012 - 11 Requesting Collection of Donner Lake Assessment District Annual charges on Placer County Tax Roll WHEREAS, the Truckee Donner Public Utility District on May2, 2001 adopted Resolution No. 2001-09 making determinations, confirming assessments and proceedings, ordering the acquisition and construction of improvements and taking certain other actions relating to Donner Lake Water Assessment District No. 00-1; and WHEREAS, the Truckee Donner Public Utility District requests the County of Placer collect on the County tax rolls certain charges which have been imposed by the District for the fiscal tax year 2012-2013; and WHEREAS, the County has required as a condition of the collection of said charges that the District warrant the legality of said charges and defend and indemnify the County from any challenge to the legality thereof. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. The Auditor-Controller of Placer County is requested to attach for collection on the County tax rolls those assessments attached hereto. 2. The District warrants and represents that the assessments imposed by the District and being requested to be collected by Placer County comply with all requirements of state law, including but not limited to Articles XIIIC and XIIID of the California Constitution (Proposition 218). 3. The District releases and discharges County, and its officers, agents and employees from any and all claims, demands, liabilities, costs and expenses, damages, causes of action, and judgments, in any manner arising out of the collection by county of any assessments on behalf of District. 4. The District agrees to and shall defend, indemnify and hold harmless the county, its officers, agents and employees (the "Indemnified Parties") from any and all claims, demands, liabilities, costs and expenses, damages, causes of action, and judgments, in any manner arising out of the collection by County of any of District's said Resolution 2012-11 1 TRUCKEE DONNER p Resolution No. 2012 - 12 Continuing and Fixing Water Standby Charges for the Fiscal Year 2012 - 2013 WHEREAS, on February 18, 1975, the Board of Directors of the Truckee Donner Public Utility District duly adopted Ordinance No. 7501 fixing Water Standby Charges on lands within the District boundaries and providing a means for collection thereof; and WHEREAS,on August 16, 1982,the Board of Directors adopted Resolution No. 8240 amending Ordinance 7501 to include Placer as well as Nevada County; and WHEREAS, on March 18, 1991, the Board of Directors adopted Ordinance No. 9103 amending Ordinance No. 7501 and Resolution No. 8240 to the extent that such ordinance and resolution concern the fixing of Water Standby Charges in the County of Nevada; and WHEREAS,on April 8, 1991, the Board of Directors adopted Ordinance No.9105 amending Ordinance No. 7501 and Resolution No. 8240 to the extent that such ordinance and resolution concern the fixing of water standby charges in the County of Placer; and WHEREAS, Ordinance No. 7501 prescribes that implementation of the actual charges shall be made by resolution of the Board for each fiscal year; and WHEREAS, fees authorized by this resolution shall not be charged, assessed, levied and collected in the District's Donner Lake or Glenshire Service areas. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. The Water Standby Charge for the fiscal year 2012-2013 shall be the sum of$80 for all parcels regardless of size. 2. The District shall determine the lands to be affected thereby for the current fiscal year, which shall not include lands in Donner Lake or Glenshire Service areas, and the charges to be assessed, levied and collected on the lands and parcels, and upon the completion thereof a subsequent resolution shall be approved fixing and placing the Water Standby Charges on the District tax roll for collection by Placer and Nevada Counties. 3. Certified copies of this resolution be forwarded to the County Auditor of the County of Placer and the County Auditor of the County of Nevada. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a meeting held within the District on June 6, 2012 by the following roll call vote: AYES: Directors Aguera, Bender, Hemig and Laliotis NOES: None ABSTAIN: None ABSENT: None TRUC_I EE4BA.NNER PUBLIC UTILITY DISTRICT By. Tony Laliotis, President ATTEST: Michael D. Holley, District Clerk TRUCKEE DONNER Resolution No. 2012 - 13 Continuing and Fixing Electric Standby Charges For The Fiscal Year 2012-2013 WHEREAS, on February 18, 1975, the Board of Directors of the Truckee Donner Public Utility District duly adopted Ordinance No. 7501 fixing Electric Standby Charges on lands within the District boundaries and providing a means for collection thereof; and WHEREAS, on August 16, 1982, the Board of Directors adopted Resolution No. 8240 amending Ordinance 7501 to include Placer as well as Nevada County; and WHEREAS, Ordinance No. 7501 prescribes that implementation of the actual charges shall be made by resolution of the Board for each fiscal year. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. The Electric Standby Charge for the fiscal year 2012-2013 shall be the sum of $20 for any parcel consisting of one acre or more, and the sum of$10 for any parcel of less than one acre. 2. The District shall determine the lands to be affected thereby for the current fiscal year and the charges to be assessed, levied and collected on the lands and parcels, and upon the completion thereof a subsequent resolution shall be approved fixing and placing the electrical standby charges on the District tax roll for collection by Placer and Nevada Counties. 3. Certified copies of this resolution are to be forwarded along with the direct charges to the County Auditor of the County of Placer and the County Auditor of the County of Nevada. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a meeting held within the District on June 6, 2012 by the following roll call vote: AYES: Directors Aguera, Bender, Hemig and Laliotis NOES: None ABSTAIN: None ABSENT: None TRUCKEE DONNER PUBLIC UTILITY DISTRICT By Tony Laliotis, President ATTEST:A; Michael D. Holley, District Clerk TRUCKEE . . W, Resolution No. 2012 - 14 Fixing and Placing Electric and Water Standby Charges on County of Nevada Tax Roll for Collection WHEREAS, on February 18, 1975, the Board of Directors of the Truckee Donner Public Utility District duly adopted Ordinance No. 7501 fixing Electric and Water Standby Charges on lands within the District boundaries and providing a means for collection thereof; and WHEREAS, on August 16, 1982, the Board adopted Resolution No. 8240 amending Ordinance 7501 to include Placer as well as Nevada County; and WHEREAS, on March 18,1991, the Board of Directors adopted Ordinance No. 9103 amending Ordinance No. 7501 and Resolution No. 8240 to the extent that such ordinance and resolution concern the fixing of water standby charges in the County of Nevada; and WHEREAS, on June 6, 2012 the Board adopted Resolution No. 2012-12 and 2012-13 continuing and fixing water and electric standby charges pursuant to Ordinances 7501, 9103 and 9105 for the fiscal year 2012-13; and WHEREAS, the District has now determined the lands affected thereby and the charges to be assessed, levied and collected on the lands and parcels; and WHEREAS, by Resolution No. 9723 adopted November 5, 1997, the Board of Directors of the Truckee Donner Public Utility District approved execution of a continuous Standard Form Tax Collection Services Contract with the County Of Nevada. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. That the Board of Supervisors of the County of Nevada, State of California, levy the standby charges against the parcel numbers (APN) of record listed on the computer itemization of unimproved parcels kept and maintained in the Administrative Services Department of the District and made a part hereof by reference, and that the County Auditor and Tax Collector be instructed to levy and collect said charges in the same manner as County taxes as by law and in said ordinance provided. Upon completion and correction of the current list through June 30, 2012, a copy will be forwarded to the Auditor Controller of the County. Resolution 2012-14 1 TRUCKEE . i Resolution No. 2012 - 15 Requesting Collection of Electric and Water Standby Charges on Placer County Tax Roll WHEREAS, the Truckee Donner Public Utility District requests the County of Placer collect on the County tax rolls certain charges which have been imposed by the District pursuant to Resolution No. 2012-12 and 2012-13 attached hereto, and WHEREAS, the County has required as a condition of the collection of said charges that the District warrant the legality of said charges and defend and indemnify the County from any challenge to the legality thereof. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. The Auditor-Controller of Placer County is requested to attach for collection on the County tax rolls those taxes, assessments, fees and/or charges, attached hereto. 2. The District warrants and represents that the taxes, assessments, fees and/or charges imposed by the District and being requested to be collected by Placer County comply with all requirements of state law, including but not limited to Articles XIIIC and MID of the California Constitution (Proposition 218). 3. The District releases and discharges County, and its officers, agents and employees from any and all claims, demands, liabilities, costs and expenses, damages, causes of action, and judgments, in any manner arising out of the collection by county of any taxes, assessments,fees and/or charges on behalf of District. 4. In consideration for the County's collection of the charge through the County's property tax roll, the District agrees to and shall defend, indemnify and hold harmless the County, its officers, agents and employees (the "Indemnified Parties") from any and all claims, demands, liabilities, costs and expenses, damages, causes of action, and judgments, in any manner arising out of the collection by County of any of District's said taxes, assessments, fees and/or charges requested to be collected by County for District, or in any manner Resolution 2012-15 1 TRUCKEE M Resolution No. 2012 - 16 ADOPTING AMENDMENTS TO THE DISTRICT CODE TITLES 2 THROUGH 7 WHEREAS, the Board of Directors of the Truckee Donner Public Utility District wishes to amend the District Code Titles 2 through 7; and WHEREAS, the District Code provides rules and regulations intended to convey a comprehensive description of the manner in which the District operates, handles its finances and performs its accounting; and WHEREAS, periodically, the District Code should be reviewed and updated to conform to District Board directives, new applicable laws and regulations and improvements; and WHEREAS, a workshop was held on May 2, 2012 for the Board and the public to review and comment on the proposed changes to Titles 2 through 7; and WHEREAS, the revised version of Titles 2 through 7 will bring the District's policies up- to-date and will replace all preceding resolutions affecting such Titles. NOW THEREFORE, BE IT RESOLVED, that the Board of Directors does hereby adopt the amended District Code, Titles 1 through 8. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District in a meeting duly called and held within said District on the sixth day of June, 2012 by the following roll call vote: AYES: Directors Aguera, Bender, Hemig and Laliotis NOES: None ABSTAIN: None ABSENT: None TRUCKEE DONNER PUBLIC UTILITY DISTRICT By: J7s� Tony Laliotis, President of the Board ATTEST: Michael D. Holley, Clerk of the Board +I Resolution No. 2012 - 17 AMENDING THE DISTRICT BYLAWS WHEREAS, the Board of Directors of the Truckee Donner Public Utility District wishes to amend the District Bylaws; and WHEREAS, the Bylaws help to define the Board and how they function regarding operations, duties, normal activity and powers; and WHEREAS, the Bylaws had not been updated since 2007; and WHEREAS, a workshop was held on May 2, 2012 for the Board and the public to review and comment on the proposed changes to the Bylaws; and WHEREAS, the revised version of the Bylaws will bring the District up-to-date and will replace all preceding resolutions or ordinances affecting the Bylaws. NOW THEREFORE, BE IT RESOLVED, that the Board of Directors does hereby adopt the amended District Bylaws. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District in a meeting duly called and held within said District on the sixth day of June 2012. AYES: Directors Aguera, Bender, Hemig and Laliotis NOES: None ABSTAIN: None ABSENT: None TRUCKEE DONNER PUBLIC UTILITY DISTRICT Tony Laliotis, President ATTEST: Michael D. Holley, P.E. Clerk of the Board TRUCKEE DONNER Resolution No. 2012 - 18 CALLING GENERAL DISTRICT ELECTION WHEREAS, an election will be held within the Truckee Donner Public Utility District on November 6, 2012 for the purpose of electing three members to the District Board of Directors; and WHEREAS, whenever three or more elections are called to be held on the same day, in the same territory, or in part of the same territory, such elections should be consolidated; NOW, THEREFORE, BE IT RESOLVED that an election be held on November 6, 2012 for the purpose of electing three members to the District Board of Directors; and BE IT FURTHER RESOLVED THAT the Truckee Donner Public Utility District requests the governing body of the County of Nevada, as prescribed by Elections Code Section 10402 and 10403 to consolidate the regularly scheduled district election with any other elections to be held on November 6, 2012 and BE IT FURTHER RESOLVED that the Candidate is to pay for the publication of the candidate's statement, pursuant to Elections Code Section 13307. The limitation on the number of words that a candidate may use in his/her Candidate's Statement is 200 words; and BE IT FURTHER RESOLVED that the Truckee Donner Public Utility District agrees to reimburse the County of Nevada for the District's prorated share of the costs of the election. PASSED AND ADOPTED by the following vote on June 6, 2012: YES Votes 4 NO Votes 0 ABSENT 0 TRUCKEE DONNER PUBLIC UTILITY DISTRICT Tony Laliotis, President ATTEST: Michael D. Holley, District Clerk NOTICE OF DISTRICT ELECTION Truckee Donner Public Utility District Notice is hereby given that a General District Election will be held in this district on November 6, 2012. There are three elective offices that are to be filled at that election, for which candidates may be nominated, and the titles of the election to those offices are for short terms of long terms area as follows: Title of Office Name of Incumbent Lenqth of Term Director Joseph Aguera 4 years Director Jeff Bender 4 years Director vacant position 4 years The policy of the Truckee Donner Public Utility District with respect to payment of the costs of printing the 200-word Candidate's Statement of Qualifications that appear in the Sample Ballot booklets is as follows (check one): ❑ The District will pay the cost The candidate will pay the cost. If the candidate is to pay the cost, the County Clerk is authorized to require payment in advance and to determine the cost of printing, handling, and mailing the candidate's statement. Also enclosed is a copy of a map of the district boundary lines in compliance with Elections Code Section 10522. Dated this sixth day of June 2012. (SEAL) Barbara Cahill, District Secretary Nevada County i TRUCKEE li • Resolution No. 2012 - 19 NOTICE OF GOVERNING BOARD MEMBER ELECTION AND/OR NOTICE TO SUBMIT MEASURE(S) TO A VOTE OF THE VOTERS RESOLUTION OF THE GOVERNING BODY OF Truckee Donner Public Utility District DECLARING AN ELECTION BE HELD IN ITS JURISDICTION; REQUESTING THE BOARD OF SUPERVISORS TO CONSOLIDATE THIS ELECTION WITH ANY OTHER ELECTION CONDUCTED ON SAID DATE; AND REQUESTING ELECTION SERVICES BY THE COUNTY CLERK WHEREAS, this District Governing Body orders an election to be held in its jurisdiction on November 6. 2012; at which election the issue(s)to be presented to the voters shall be: NOMINATION OF CANDIDATES FOR THE GOVERNING BODY 1. Said election shall be to fill a vacancy for the following Board Member(s) who resigned and/or whose term(s) expired: Incumbent's Division Number Regular/Short Name (if applicable) Term Joe Aguera N/A Regular Term Jeff Bender N/A Regular Term Vacant Position N/A Regular Term 2. Said Directors for this District are elected in the following manner: X At Large. There are no divisions in the District; all voters within the District vote for all candidates. By Division. Districts are split into areas; only those voters residing in the area may vote for candidates who run in the area. Qualified by Division-Elected at Large Directors must qualify to run by living in a specific division, but all voters within the District may vote on all candidates. 3. Said District has determined the following election particulars: • The length of the Candidate Statement shall not exceed 200 words. • The cost of the Candidate Statement shall be paid by the Candidate. Resolution 2012-19 1 NOTICE OF VACANCIES To: Placer County Clerk-Registrar, Elections Division From: Truckee Donner Public Utility District Pursuant to Elections Code Section 10509, please be advised of the following: 1. The District has three Director seat(s) facing election. The name(s) of the incumbent(s) is/are listed below: Incumbent's Name Division Number (if applicable) Regular/Short Term Joseph Aguera N/A 4 years Jeff Bender N/A 4 years Vacant Position N/A 4 years 2. The regular term(s), if any, will expire on the first Friday of December, 2012. The short term(s), if any, will expire on the first Friday of December 2012. 3. The length of the Candidate Statement shall not exceed 200 words. The cost of the Candidate Statement shall be paid by the candidate. In the case of a tie vote, the election shall be determined by lot. 4. The District hereby certifies that (please check one): There have been changes to the District boundary lines since our last election as shown on the map and/or legal description delivered to the Placer County Elections Division on or before June 30, 2012. X_ There have been no District boundary changes since our last election, but the District understands that the Placer county Mapping Division will verify our District boundary lines prior to the election. 5. The County Clerk is requested to provide election services. �00" (Seal) arbara Cahill, District Secretary TRUCKEE DONNER Resolution No. 2012 - 20 Commending Laura Ferree For Her Service on the Board of Directors WHEREAS, the Truckee Donner Public Utility District is a customer owned public utility organized as a Special District under the laws of the state of California, and WHEREAS, the Truckee Donner Public Utility District, established in 1927, provides electric and water utility services to the community of Truckee, and WHEREAS, the laws of the state of California require the Truckee Donner Public Utility District to have an elected Board of Directors, and WHEREAS, Laura Ferree was appointed to the Truckee Donner Public Utility Board of Directors In August 2011; and WHEREAS, during her term as a Director, Laura has demonstrated leadership, superior principles, knowledge, follow-through and dedication to service to the community; and WHEREAS, Laura Ferree has contributed much to the District during her term as Director. She displayed the ability to assimilate and discuss complex issues regarding utility operations and management; and WHEREAS, Laura Ferree served as Vice President in 2012. NOW THEREFORE BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE DISTRICT THAT: the Truckee Donner Public Utility District hereby wishes to express its appreciation and gratitude to Laura Ferree for her hard work and accomplishments. PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the sixth day of June 2012 by the following roll call vote: AYES: Directors Aguera, Bender, Hemig and Laliotis NOES: None ABSENT: None TRUCKEE DONNER PUBLIC UTILITY DISTRICT Tony Laliotis, President ATTEST: Michael D. Holley, District Clerk Resolution No. 2012 - 21 AUTHORIZING THE ACCEPTANCE OF SCADA RELIABILITY IMPROVEMENT PROJECT AND DIRECTING FILING OF THE NOTICE OF COMPLETION WHEREAS, the Board of Directors of the Truckee Donner Public Utility District made the determination to undertake the SCADA Reliability improvement Project; and WHEREAS, Curtis &Sons Construction, Inc., was selected by the District to perform the work; and WHEREAS, Curtis & Sons Construction, Inc. has completed all of the work included in the Project; and WHEREAS, The District's Electric Engineer, Sanna Schlosser, now certifies the completion of the project;and WHEREAS, the District's Electric Utility Manager, Stephen Hollabaugh, has recommended that the work be accepted by the District; NOW THEREFORE BE IT RESOLVED by the Board of Directors of the District as follows: 1. That the District hereby accepts the SCADA Reliability Improvement Project as complete. 2. That the Clerk of the District be directed to file with the County of Nevada the Notice of Completion, a copy of which is attached hereto. 3. That 35 days following the filing of the Notice of Completion, the monies retained from the contractor payments be released to the contractor if no claims have been made to the District by material suppliers, laborers, or sub-contractors. PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the 6th day of June 2012 by the following roll call vote: AYES: Directors Aguera, Bender, Hemig and Laliotis NOES: None ABSTAIN: None ABSENT: None TRUCKEE QONNER/PUBLIC UTILITY DISTRICT Tony Laliotis, President of the Board ATTEST: f Michael D. Holley, Clerk of the Board