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HomeMy WebLinkAbout1997-03-05 Min - Board REGULAR MEETING ® March 5, 1997 In accordance with District Code Section 2 08 010 the TDPUD minutes are action on/v minutes All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:04 PM in the TDPUD Board Room by President Hemig. ROLL CALL: Directors Aguera, Hemig, Jones, Maass and Sutton were present. EMPLOYEES PRESENT: Mary Chapman, Susan Craig, Peter Holzmeister, Kathy Neus, Bob Quinn, Ed Taylor and Scott Terrell. CONSULTANTS PRESENT. Consulting Engineers Keith Knibb and Keith Sauers; Attorneys Christina Bark and Steve Gross. OTHERS PRESENT:Among those present were Peter Soderquist, Neil Eskind, John Bailey, Mike Terwilliger, Bob Broyer, Edgar Stratton, Margaret Urke, Rick Maddelina and Karen Jones. PUBLIC INPUT ' There was no public input. ENVIRONMENTAL REVIEW FOR WATER MASTER PLAN AND FACILITIES FEE ORDINANCE- ADOPTION OF FINAL NEGATIVE DECLARATION - APPROVAL OF THE PROJECT FOR PURPOSES OF CEQA -AUTHORIZATION TO FILE THE NOTICE OF DETERMINATION WITH THE OFFICE OF NEVADA COUNTY CLERK AND THE GOVERNOR'S OFFICE OF PLANNING AND RESEARCH-ADOPTION OF A DE MINIMIS IMPACT FINDING AND AUTHORIZATION TO FILE THE DEPARTMENT OF FISH AND GAME CERTIFICATE OF FEE EXEMPTION WITH THE OFFICE OF NEVADA COUNTY CLERK - ADOPTION OF A FINDING THAT DRAFT DOCUMENTS CIRCULATED AND THE NEGATIVE DECLARATION REFLECT THE DISTRICT'S INDEPENDENT JUDGMENT The public and agency comment periods have closed for the proposed negative declaration for the Water System Master Plan and water facilities fees. During this time, the District held a public hearing at two regularly scheduled Board meetings. Only one comment letter was received from the Placer County Local Agency Formation Commission. An additional letter was received from the State Clearinghouse confirming that no comments were submitted by the selected state agencies. Director Maass moved, and Director Jones seconded, that the Board adopt the Final Negative Declaration. ROLL CALL: all Directors, aye. SO MOVED. Director Maass moved, and Director Aguera seconded, that the Board approve the project for purposes of CEQA. ROLL CALL: all Directors, aye. SO MOVED. Director Maass moved, and Director Aguera seconded, that the Board authorize the filing of the ® Notice of Determination with the Office of the Nevada County Clerk, the Office of the Placer County Clerk and the Governor's Office of Planning and Research. ROLL CALL: all Directors, aye. SO 315197 Pagel ® MOVED. Director Maass moved, and Director Aguera seconded, that the Board adopt the DeMinimis finding and authorize the filing of the Department of Fish and Game Certificate of Fee Exemption with the Office of the Nevada County Clerk. Director Maass moved, and Director Jones seconded, that the Board adopt a finding that the draft documents as circulated and negative declaration reflect the District's independent judgement. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF ADOPTION OF THE DRAFT WATER MASTER PLAN Comments have been collected on the draft master plan update from District staff and the Board. No major revisions are proposed for the final version, but some edits will be included. Director Sutton moved that the Board indicate its intent to approve the Water Master Plan as it will be edited and subject to review at the next Board meeting. The motion was seconded by Director Aguera. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF AN ORDINANCE ESTABLISHING WATER FACILITIES FEES Following the February 19, 1997 public hearing concerning water facilities fees, a new simplified facilities fee calculation was developed. The new calculation eliminates additional master plan improvements from being eligible for facilities fees based on benefits to existing water customers and previous funding for some of the improvements. Projects previously completed by the District and the financing adjustment were also eliminated. The amount of developer responsible improvements, those improvements expected to be constructed by the developers, as well as the number of eligible equivalent dwelling units were not changed. The basic water facilities fee proposed for one EDU is $707. John Bailey of Tahoe Donner spoke against levying facilities fees in the Tahoe Donner subdivision stating that the Department of Real Estate issued a white paper stating that these fees were prepaid. It was noted that the white paper expired in 1982. Margaret Urke of CABPRO, an advocate for good government in Nevada County commended the Board for revisiting the fee calculations and reducing the proposed facilities fees. She stated CABPRO's primary concern is the charge to the property owners in Tahoe Donner since their water needs were mitigated when Dart developed the subdivision. Staff advised that the facilities listed in the Master Plan have been recently identified and never been mitigated by anyone. Director Maass moved, and Director Aguera seconded, that the Board adopt Ordinance No. 9701 establishing water facilities fees. ROLL CALL:Aguera, Jones, Maass and Hemig, aye; Sutton, no. SO ORDAINED. (Please see Directors comments attached to these minutes.) DISCUSSION OF LAFCo AND TOWN OF TRUCKEE INTEREST IN CONSOLIDATION OF SPECIAL DISTRICTS INTO THE TOWN GOVERNMENT At the LAFCo meeting held February 27, 1997, the Town made an aggressive push for consolidation of the special districts into the Town government and LAFCo voted five to two to put language in the Town's sphere of influence document requiring that a study be performed to analyze consolidation. Several months ago, special district representatives met with Tony 3/5/97 Page 2 Lashbrook regarding concerns over the Town's interest in consolidation. Asa result of that meeting ® the Town assured the special districts it would take a neutral position on the issue. Mike Terwilliger of Truckee Fire Protection District was present and noted that the town's decision to move ahead on the consolidation study violates the fundamental laws of good government and is also a violation of an incorporation study from 1992, The study concluded if area residents voted to incorporate, the independent special districts that serve Truckee would remain exactly as they are and stated the special districts do a good job and will continue to provide fire protection, electricity, water, sewage disposal, sewage treatment, recreation and parks, airport and hospital services. Director Maass moved, and Director Jones seconded, that staff be directed to schedule a meeting between special districts to establish a plan of action relating to the town's new position on consolidation. ROLL CALL: all Directors, aye. SO MOVED. it was noted that town council members met for a team building workshop February 8 and 9 which agendized discussion of improving staff-council relationships and setting town priorities for the upcoming year. Minutes from the council's February 20 regular meeting state that a decision was made at the team building workshop to modify their position on special district consolidation. Director Maass moved, and Director Aguera seconded, that the Manager and Council be directed to send a letter to Truckee's mayor alleging that the council violated the Brown Act and changed its position on special district consolidation. ROLL CALL:Aguera, Maass and Sutton, aye; Jones and Hemig, no. SO MOVED. ' CONSIDERATION OF A REQUEST FROM THE U. S. FOREST SERVICE FOR AN EASEMENT ACROSS DISTRICT PROPERTY FOR ACCESS TO REMOVE DEAD AND DISEASED TREES FROM ADJACENT FOREST SERVICE PROPERTY Rick Maddelina and Karen Jones of the Forest Service were present to discuss this matter. The U. S. Forest Service is planning to remove diseased trees from their two parcels adjacent to the District's McGiashan property. USFS is experiencing severe beetle infestation which could spread to the PUD parcel if not treated quickly. They are asking for access over the District's parcel. The Forest Service is planning to allow the public to go onto their land to remove the trees after they have been cut down. The Board discussed the fuelwood permit requirements, monitoring and enforcement. Thereafter, Director Jones moved that the District grant the USFS their request for access across District property subject to the Manager and Counsel determining whether any restrictions are necessary. The motion was seconded by Director Aguera. ROLL CALL: all Directors, aye. SO MOVED. REHABILITATION OF THE PARKING LOT AT THE DISTRICT HEADQUARTERS BUILDING - CONSIDERATiON OF A RESOLUTION AUTHORIZING STAFF TO ADVERTISE FOR BIDS FOR REHABILITATION OF THE PARKING LOT AT THE DISTRICT HEADQUARTERS BUILDING - CONSiDERATION OF INSTALLING A GROUND SOURCE HEAT PUMP FOR HEATING AND COOLING THE HEADQUARTERS BUILDING Design work has progressed to where the District is ready to advertise for bids for the repaving ® project. The project includes removal and reconstruction of a portion of the District's yard and repaving and re-striping of the parking lots and yard. The proposed schedule is to hold the bid opening on April 8, 1997 and have consideration of award of contract at the April 16 Board meeting. 315197 Page 3 Staff has been discussing whether it would be feasible to heat and cool the District headquarters ' building using a ground source heat pump. The initial feasibility study concludes installation costs would be recovered in 15 to 25 years, but a complete analysis of the benefits and costs should be conducted. After some discussion, Director Maass moved that the Board authorize advertising for bids for the office site repaving project with the bid opening to be set for April 8, 1997; further, that the Board approve installation of the ground source piping from the headquarters building to the grass area north of the paved area prior to the repaving. The motion was seconded by Director Jones. ROLL CALL: all Directors, aye. SO MOVED. Director Maass moved, and Director Aguera seconded, that the Board direct staff to bring back to the Board a proposal for completing the feasibility analysis for installing a ground source heat pump to heat and cool the headquarters building. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF A PROPOSAL FROM SAVERS ENGINEERING TO PERFORM SERVICES RELATED TO FLOOD DAMAGE AND APPLICATION FOR FLOOD RELIEF FUNDS During the recent flooding the District sustained damage to its headquarters building and portions of the water system. Flood insurance covers the building, although there is a $100,000 deductible; there is no flood insurance protecting the PUD water system. It may be possible to recover substantial costs through the Federal Emergency Management Agency. However, the application process is technical and staff lacks the expertise to handle the application process without assistance. Director Maass moved, and Director Aguera seconded, that the Board approve the proposal from Sauers Engineering to handle the FEMA application process on a time and materials basis with a budget not to exceed$12,215. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF TERMINATING THE EMERGENCY ACTION RELATING TO PURCHASE OF A VOLTAGE REGULATOR FOR THE MARTIS VALLEY SUBSTATION At the last Board meeting, an emergency was declared and staff was authorized to purchase a voltage regulator for the Martis Valley substation. Since that time, a voltage regulator meeting the District's requirements was found in Emeryville and purchased at a cost of$10,768. Director Maass moved, and Director Aguera seconded, that the Board terminate the emergency action relating to purchase of a voltage regulator for the Mattis Valley substation. ROLL CALL: at/ Directors, aye. SO MOVED. CONSIDERATION OF AWARDING CONTRACTS FOR THE PURCHASE OF ELECTRIC SYSTEM TRANSFORMERS AND METERS After reviewing the bids, quoted price and price adjustments for losses, Director-Maass moved, and Director Jones seconded that transformer bids be awarded as follows: Schedule A to General Pacific (ERMCO), not to exceed$13,480 ' Schedule B to Western States (COOPER) not to exceed$3,485 Schedule C to Western States (COOPER) not to exceed$4,638 Schedule D to Western States (COOPER) not to exceed$2,816 315197 Page 4 Schedule E to Western States (COOPER) not to exceed $3,438 Schedule F to Western States (COOPER) not to exceed$2,240 Schedule G to Western States (COOPER) not to exceed $1,436 Schedule H to Western States (CCCPE,P) nor to exceed$2,310 Schedule i to Western States (PAWELLS) not to exceed $3,636 Schedule J to Western States (PA WELLS) not to exceed $3,676 F,OLL CALL: all Directors, aye. SO MOVED. The apparent low bid received from Ace Supply for meters is not actually the lowest bid due to increased cost related to the time involved to reprogram the meters in the field. Also, Ace could not meet the specified delivery requirement. Director Maass moved, and Director Janes seconded, that the Board award the bid to GE Suroly. the actual low bidder, for OMR meters at a cost of$69.49 per meter. ROLL CA_': Lirectors, aye. SO MOVED. CONSIDERATION OF MINUTES OF FEBRUARY 5 AND FEBRUARY 19, 1997; POSSIBLE APPROVAL Director Maass moved, and Director Aguera seconded, that the Board approve tl-e : ir=utes of February 5, 1997 as corrected. ROLL CALL: all Directors, aye. SO MOVED. • Director Maass moved, and Director Jones seconded, that the Board approve the minutes of February 19, 1997 as presented. ROLL CALL: all Directors, aye. SO MOVED. MONTHLY TREASURER'S REPORT - ACCEP AYCE AND APPROVAL OF MONTHLY REPORT-APPROVAL OF DISBURSEMENTS Director Maass moved, and Director Aguera seconded, that the Board accept and approve- the monthly Treasurer's report. ROLL CALL: all Directors, aye. SO MOVED. Director Maass moved, and Director Aguera seconded, that the Board approve the disbursements. ROLL CALL:Aguera, Jones, Maass and Hemig, aye; Sutton, no. SO MOVED. ADJOURNMENT At 10:20 PM, Director Maass moved that the meeting be adjourned to 6:00 PM Thursday, March 6, 1997 at the Town Council meeting, TDPUD Board room. If no quorum is present at such time, then this meeting stands officially adjourned. The motion was seconded by Director Jones. ROLL CALL: all Directors, aye. SO MOVED. TRUCKEE DO ERr7l UTILI STRICT h f J. Ron He g, Preside / • Prepared by � �"� Susan M. Craig, Deputy District Clerk 315197 Page 5