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HomeMy WebLinkAbout1997-02-05 Min - Board REGULAR MEETING • February 5, 1997 in accordance with District Code Section 2 08 010 the TDPUD minutes are action oniv minutes All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:04 PM in the TDPUD Board Room by President Hornig. ROLL CALL: Directors Aguera, Hemig, Jones and Sutton were present; Director Maass was expected. EMPLOYEES PRESENT.- Mary Chapman, Susan Craig, Steve Hollabaugh, Peter Holzmeister, Kathy Neus and Bob Quinn. CONSULTANTS PRESENT: Engineering Consultant Keith Knibb; Attorneys Christina Bark and Steve Gross. OTHERS PRESENT: Bill Quisnell, Alan Harry, Bob Boyer, Peter Gerdin, John Bailey and Sam Lemon. PUBLIC INPUT: There was no public input. Correspondence from Mr. Gales regarding establishment of a permanent water rate for Coachland Mobilehome Park will be discussed under • Item No. 11. PUBLIC HEARING - APPROVAL OF THE WATER MASTER PLAN - ADOPTION OF AN ORDINANCE ESTABLISHING WATER FACILITIES FEES - APPROVAL OF INITIAL ENVIRONMENTAL REPORT AND DRAFT NEGATIVE DECLARATION RELATING TO A WATER MASTER PLAN AND A WATER FACILITIES FEE ORDINANCE Facilities fees are fees charged by special districts on new development to fund capital improvements that are necessitated by and will serve new development. The District has determined that the assessment of facilities fees is one of the preferred methods of ensuring that new development bears a proportionate share of the cost of water facilities necessary to accommodate such development. Director Maass arrived at this point, approximately 7:12 PM. Recently there have been a number of Board meetings and workshops covering the update of the water system master plan and water facilities fees. As a result, revisions were made in the calculation of the proposed water facilities fees which result in the fee being significantly lower than the previously proposed fee. The change to the facilities fee is in response to the following issues: The areas deemed as "developer responsible areas" along with the facilities needed to serve them were reevaluated. These areas are more clearly defined in the revised staff report. The dollar value of the facilities attributable to these areas was recalculated resulting • in an increase in the cost of water system improvements which are not eligible for facilities fees. 215(97 Page 1 The revised facilities fee calculation includes new equivalent dwelling units from developer • responsible areas which were not included in the previous proposed fee. The inclusion of developer responsible areas is based on the fact that even through developers in these areas will be required to construct water system improvements, these developments will benefit from the rest of the District's integrated water system. This results in a considerable increase in the number of new EDUs eligible for facilities fees. ® The combination of a decrease in the dollar value of eligible facilities and an increase in the number of eligible new EDUs reduced the proposed basic water facilities fee by approximately 43%. This represents a potential reduction in the amount of funds available to construct master plan facilities and increases the likelihood that more facilities will have to be financed. This led to an increase in the financing cost adjustment in the revised staff report from 10% to 25%. The updated water system master plan reflects changes in land use and planning, population projections and District water system level of service since the adoption of the existing master plan in 1991. Through the update process, a number of water system improvements were identified which are necessary to eliminate current system deficiencies and provide water service to projected new development. The public hearing was opened at 7:20 PM. John Bailey and Sam Lemon, Tahoe Donner residents, voiced their disapproval of the imposition of facilities fees in the Tahoe Donner subdivision noting that 60% of the town's new development will be in Tahoe Donner. They felt this would have a disproportionate impact on the residents there. They also stated that Dart (developer of TD) • benefitted the District by building water facilities that have been used by the non-Tahoe Donner portion of the District for 15 or 20 years. Discussion ensued. There being no further comment from the public, the hearing was closed at 8:10 PM and continued to the next regular meeting. CONSIDERATION OF A REQUEST FROM WESTSTAR COMMUNICATIONS I FOR ADDITIONAL SPACE TO CONSTRUCT NEW FACILITIES AT THE NORTHSIDE WELL SITE Alan Harry, General Manager, and Peter Gerdin, Architect, were present in the audience representing WestStar Communications. WestStar is requesting authorization to expand their use of the Northside well site leased from the District in order to construct a new facility replacing the existing structure. The Board reviewed the site plan. It is WestStar's intention to expand the channel capacity of their cable system through a multi-year rebuild program. A key factor to the project is the construction of a new head-end facility to house the existing and additional processing equipment at the Northside site. Peter Marcovich has visited the site with a representative of WestStar and determined that the proposed structure will in no way compromise the District's use of the property. Director Maass moved, and Director Jones seconded, that the Board authorize WestStar Communications to expand their use of the Northside well site leased from the TDPUD in order to construct a new facility replacing the existing structure. ROLL CALL: all Directors, aye. MOTION CARRIED. 215197 Page 2 CONSIDERATION OF MAKING A NOMINATION FOR THE SPECIAL DISTRICT ALTERNATE • POSITION ON THE NEVADA COUNTY LOCAL AGENCY FORMATION COMMISSION Bob Nix of the Penn Valley Fire Protection District is the current alternate special district member of LAFCo whose term is expiring. LAFCo is accepting nominations so that an election can be conducted. It was noted that the Truckee area currently has two members on the Commission. No nomination was made. CONSIDERATION OF DECLARING CERTAIN EQUIPMENT SURPLUS AND AUTHORIZING THE GENERAL MANAGER TO DISPOSE OF IT IN ACCORDANCE WITH DISTRICT POLICY There are several vehicles that are no longer used because new replacement vehicles have been purchased and office equipment that is no longer in use. There are also approximately 1,920 meters that are surplus due to the District's program of installing remote read meters. After reviewing the policy dealing with disposal of unused District property, Director Jones moved, and Director Aguera seconded, that the Board adopt Resolution No. 9701 declaring certain equipment surplus and authorizing its disposal according to District policy. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF A LEASE-PURCHASE AGREEMENT FOR THE ACQUISITION OF A USED LOADER In December of 1996, the Board passed Resolution No. 9637 dispensing with bidding on the purchase of a used loader. Staff was directed to purchase a used loader after negotiating with the seller of the equipment best suited to the District's needs. Staff is recommending purchase of a used Caterpillar from Cashman Equipment for$90,000 plus tax. After reviewing the proposed payment schedules for the lease/purchase through Municipal Services Group, Director Maass moved that staff execute lease/purchase financing documents with Municipal Services Group for a used 1995 Caterpillar 928F wheel loader from Cashman Equipment with a term of five years (subject to approval by Counsel Gross). Further, that the appropriate u' resolution be placed on the next agenda for approval. The motion was seconded by Director Aguera. ROLL CALL:Aguera, Jones, Maass and Hemig, aye; Sutton, abstained. SO RESOLVED. CONSIDERATION OF PURCHASE OF A NEW PICKUP TRUCK FOR USE IN THE ELECTRIC OPERATIONS DEPARTMENT The Electric Superintendent is asking for authorization to purchase a new truck to replace one that is failing. it is not budgeted, but the department is willing to forego purchase of the budgeted hyster/crane in favor of the truck. Not purchasing the crane saves $15,000;purchase of the new truck is about $28,000. Some revenue will probably be gained through sale of the surplus equipment. Director Maass moved, and DirectorAguera seconded, that the Board authorize purchase of a new • pickup truck with utility body for the electric operations department. ROLL CALL: all Directors, aye. SO MOVED. 2/5197 Page 3 STATUS REPORT ON DISTRICT'S DRUG TESTING POLICYAND IMPLEMENTATION • Input on the proposed drug testing policy has not yet been received from the Union. The IBEW has been advised that the District needs to proceed with the drug testing in order to comply with the Department of Transportation requirements. Tahoe Forest/Saint Mary's Hospitals have provided proposals to provide testing, referral services and supervisor training. Director Jones moved, and Director Maass seconded, that the Board authorize staff to enter into an agreement with Tahoe Forest/Saint Mary's Hospitals for drug testing, referral services and supervisor training. ROLL CALL: all Directors, aye. SO MOVED. DISCUSSION OF ESTABLISHING A SIX INCH WATER METER RATE, POSSIBLE SCHEDULING OF A PUBLIC HEARING Correspondence from Robert T. Gales re establishment of permanent water rate for Coachland Mobilehome Park In October of 1994, the PUD and Coachland entered into a water development agreement in connection with the expansion of the mobile home park. It provided that Coachland would assume full responsibility for maintaining all the existing water lines within the park; it would assume responsibility from the PUD for billing the individual residents for their water, the District would bill Coachland at an interim rate of$32.40 per mobile home until a permanent rate was established • following a cost of service study; Coachland would be responsible for the construction and maintenance of all water lines serving the park lots and fire hydrants added in connection with the park expansion. It was Mr. Gales expectation that a permanent rate would be established within a year and that such rate would result in the water cost per mobile home being significantly less than the standard residential water rate in Truckee for the reasons noted above relating to maintenance and billings and since the typical mobile home resident uses less water that the typical single family home due to the substantially smaller size of the home and lot. With completion of the expansion in 1996, there are now 102 mobile home lots in the park. Coachland's interim rate has increased to $36.76 per mobile home. There is still no permanent rate. The Board briefly discussed the circumstances relating to Coachland and referred the matter back to staff for resolution. CONSIDERATION OF THE MINUTES OF DECEMBER 18, 1996 AND JANUARY 8 AND 15, 1997 Director Jones moved, and Director Maass seconded, that the Board approve the minutes of December 18, 1996 and January 8 and 15, 1997 as presented. ROLL CALL: all Directors, aye. SO MOVED. MONTHLY TREASURER'S REPORT-APPROVAL OF DISBURSEMENTS-ACCEPTANCE AND APPROVAL OF MONTHLY REPORT 2/5/97 Page 4 Director Maass moved the Board accept and approve the monthly Treasurer's report. The motion was seconded by Director Sutton. ROLL CALL: all Directors, aye. SO MOVED. Director Maass moved that the Board approve the disbursements; seconded by Director Jones. ROLL CALL: all Directors, aye, with the exception of Director Sutton who voted no. SO MOVED. CLOSED SESSION - CONFERENCE WITH REAL PROPERTY NEGOTIATOR, THE REAL PROPERTY BEING THREE WELLS LOCATED ON THE TAHOE DONNER GOLF COURSE AND THE NEGOTIATING PARTIES BEING THE TAHOE DONNER ASSOCIATION AND TRUCKEE DONNER PUD. UNDER NEGOTIATION ARE: POTENTIAL SITE OR LEASE OF THE WELLS, THE PRICE, THE TERMS OF OPERATION OF THE WELLS AND THE SHARING OF BENEFIT OF THE FUTURE WATER PRODUCTION The Board adjourned to closed session at 9:40 PM. RETURN TO PUBLIC SESSION The Board returned to public session at approximately 10:16 PM ADJOURNMENT There being no further business before the Board, the meeting was adjourned. TRUCKEE DONNER PUBLIC ILITY DISTRICT R Hemig, Presic)�nt Prepared b - v Susan M. Craig, Deputy District Clerk smc • 215197 Page 5