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HomeMy WebLinkAbout1997-05-07 Min - Board • REGULAR MEETING May 7, 1997 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party pon their request The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:05 PM in the TDPUD Board Room by Vice President Aguera. ROLL CALL: Directors Aguera, Jones, Maass and Sutton were present; Director Hemig was absent. EMPLOYEES PRESENT. Joan Antonucci, Mary Chapman, Susan Craig, Tom Edgman, Steve Hoilabaugh, Peter Holzmeister, Kathy Neus, Bob Quinn and Scott Terrell. CONSULTANTS PRESENT: Consulting Engineer Keith Sauers; Attorney Christina Bark, Rick Biumenfelf of Arthur Andersen & Company; Carl Bergemann of Sierra Market Research and Laura Silvestri of Creative Concepts. OTHERS PRESENT:Among those present were Elaine Marshall of the Sierra Sun; Tom Schuler of Pacific Bell Mobile Services; Bob and Jane Hayes, Gus and Bev lnparah, Gordon Hodel, Jane Glynn, Charlie White, Anita Park, Konrad Williams, Phil Schacht, Ed Sunnergreen and Jim Bassett. • PUBLIC INPUT There was no public input. PUBLIC DIALOGUE REGARDING NATURAL GAS SERVICE TO THE CITIZENS OF TRUCKEE; POSSIBLE BOARD DIRECTION In a letter to the editor of the Sierra Sun printed on April 24, 1997, James Maass stated that "now that Southwest Gas Corporation has announced that it will not complete all the gas line installation under their three-phase construction plan begun two years ago, maybe it is time for the citizens of this community to hold a dialogue with the Truckee Donner Public Utility District regarding public ownership of a natural gas system which will serve all the citizens of Truckee - including Donner Lake." Director Maass placed such a discussion item on this agenda and invited citizens of the community to attend the meeting to discuss with the PUD Board and staff various options to bring natural gas service to all the areas of Truckee. There were approximately 25 members of the public present to participate in the dialogue. Director Maass gave a brief historical overview and noted that the PUD could possibly add natural gas to its services and complete the gas line installations left undone by Southwest Gas. Most of the audience were receptive to the idea; all thought natural gas should be made available to all areas of Truckee. • 517197 Page 1 • After some discussion, Director Maass moved, and Director Sutton seconded, that staff be directed to begin the process of pulling together information as to how to sufficiently study and investigate the procedures necessary for the PUD to provide natural gas and also to monitor Southwest Gas and its intentions regarding provision of service to the remainder of the Truckee area. ROLL CALL: Hemig, absent; all other Directors, aye. SO MOVED. DISCUSSION OF DRAFT AUDIT OF THE 1996 FINANCIAL REPORT OF THE DISTRICT Rick Blumenfeld of Arthur Andersen & Company was present to discuss the audit and financial report of the District with the Board. He briefly reviewed the balance sheets, statements of operations and cash flows for the year ended December 31, 1996 and 1995 as well as the accompanying notes to financial statements. It was his position that the audit report shows the District to be in a very healthy position. Questions posed by the Directors were answered. USE OF DISTRICT OWNED PROPERTY FOR PLACEMENT OF COMMUNICATIONS FACILITIES - CONSIDERATION OF A POLICY - CONSIDERATION OF A LETTER AUTHORIZING PACIFIC BELL MOBILE SERVICES TO APPLY FOR PERMITS AND APPROVALS - CONSIDERATION OF A LEASE BETWEEN TRUCKEE DONNER PUD AND PACIFIC BELL MOBILE SERVICES FOR PLACEMENT OF COMMUNICATIONS FACILITIES AT PONDEROSA WATER STORAGE TANK SITE At the last Board meeting a request submitted by Pacific Bell Mobile Services for a lease to erect a monopole antenna on the Ponderosa Palisades water tank site was discussed. Several issues were not yet clear, so it was decided to give staff a chance to do some research and agendize the • matter again for this meeting. Staff spoke with Kurt Conger at APPA, Jeff Sheldon at Utilities Telecommunications Council, Sal Coco at Kansas City Bureau of Public Utilities and Tony Lashbrook of the Town of Truckee. It was learned that other public water agencies are leasing space at and on their water storage tanks to wireless communications companies using fairly simple lease arrangements. The market price being charged is about$1.00 per square foot per month. Since PBMS is requesting to lease 400 square feet of property at the District's water tank site, the rental could be reasonably set at $400 per month. The CHP currently has a permit from the District for location of their communications equipment at the Ponderosa Palisades tank site. The permit allows them to sublet equipment space to others and they are, in fact, subletting space to Pacific Bell. CHP receives annual rental from Pacific Bell in the amount of$5,554. The Manager recommended to the Board that the District terminate the current lease with CHP and enter into a new lease that prohibits them from subleasing. It was suggested that the PUD consider issuing a request for proposals to any wireless communication company to develop facilities at two or three water tank sites. A standard lease agreement and rental rate could be used. Those who are interested would coordinate their development plans and the District would receive monthly rental from multiple leasers. PBMS has asked for permission to apply to the Town of Truckee for land use and building permits. An authorization form and draft lease were provided for Board consideration. it was noted that the 517197 Page 2 • town would be required to go through a public notice and hearing procedure. It was noted that counsel had not had the opportunity to review the proposed lease agreement. After some discussion, Director Maass moved to table the matter to the next meeting; seconded by Director Sutton. All Directors, aye, by voice vote. SO MOVED. Review of the California Highway Patrol permit is to be placed on the next meeting agenda. CONSIDERATION OFA RESOLUTION ACCEPTING THE INSTALLATION OF UNDERGROUND ELECTRICAL FACILITIES AT SPRING STREET AND COMMERCIAL ROW AS COMPLETE AND DIRECTING THE FILING OF THE NOTICE OF COMPLETION F. W. Carson Company completed the installation of electrical conduits within the Spring Street roadway and across Jibboom Street. Electrical components were also installed adjacent to the old jail parking lot. The District now has the capability of installing a portion of the necessary underground conductors that will facilitate removal of some of the power poles in that area. Staff recommended the project be accepted as complete. Director Jones moved, and Director Maass seconded, that the Board adopt Resolution No. 9705 accepting the installation of underground electrical facilities at Spring Street and Commercial Row as complete and directing the filing of the notice of completion. ROLL CALL: Hemig, absent; all other Directors, aye. SO RESOLVED. CONSIDERATION OF APPROVING A DEPOSITORY FOR ESTABLISHMENT OF THE TDPUD . PROPOSITION 55 RESERVE FUND This matter was tabled to the next meeting. CONSIDERATION OF APPROVING A CONTRACT WITH THE TRUCKEE DONNER RECREATION AND PARK DISTRICT FOR SERVING IRRIGATION WATER THROUGH SOUTHSIDE WELL NO. 1 The Board has been discussing the use of Southside Well No. 1 as a source of low cost irrigation water for Regional Park. The Board reviewed an estimate of the cost to serve water to the park during an annual irrigation period and an analysis prepared by Hydro-Search which concludes that Southside Well No. 1 can be pumped at a rate of 105 gallon per minute for eight hours a day for the period May 15 to September 15 with no adverse impact on Southside well number 2. The Recreation and Park District irrigates Regional Park from 10:00 PM to 6:00 AM each day, which is an eight hour period. The PUD could offer the use of Southside Well No. 1 for that time period to meet their irrigation needs. Staff did not believe it necessary to meter this irrigation use as the Park District is being offered a known contract amount. It seems appropriate to have an annual contract cost amount established for this service. Staff suggested that the cost be $4,000 for the 1997 season with a review of TDPUD costs at the end of the season. 517197 Page 3 • Director Maass moved that the Board authorize staff to enter into an agreement on a trial basis with the Truckee Donner Recreation and Park District to provide 105 gallons per minute of irrigation water from Southside Well No. 1 during the hours of 10:00 PM and 6:00 AM each day during the period of May 15 to September 15 for a price of $4,000 for the 1997 period, subject to the Recreation and Park District installing an appropriate backflow device or devices. Director Sutton seconded the motion. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF INDEMNIFICATION AGREEMENTS BETWEEN TRUCKEE DONNER PUD AND COUNTY OF NEVADA REGARDING DISPOSITION OF UNCLAIMED ASSESSMENT DISTRICT FUNDS - SIERRA MEADOWS 3 AND 4 ASSESSMENT DISTRICT- PONDEROSA PALISADES 4 ASSESSMENT DISTRICT When Nevada County closes out the accounting on an assessment district and finds that there is money left in the fund, it offers to disburse the excess to affected local agencies with the condition that the funds be used solely for maintenance of the improvements that were originally constructed with the assessment district funds. Nevada County is offering to disburse to the TDPUD $3,577.25 from the Sierra Meadows 3 and 4 Assessment District fund and $594.62 from the Ponderosa Palisades 4 Assessment District fund. Director Aguera moved, and Director Maass seconded, that the Board authorize the Board President to sign the agreements for disbursement of surplus assessment district funds relative to Sierra Meadows Assessment District 3 and 4 and Ponderosa Palisades 4 Assessment District and that the funds be restricted for authorized use only. All Directors, aye, by voice vote. SO MOVED. . CONSIDERATION OF MINUTES OF APRIL 2 AND 16, 1997; POSSIBLE APPROVAL Director Maass moved, and Director Jones seconded, that the Board approve the minutes of April 2, 1997 as presented and the minutes of April 16, 1997 as corrected. All Directors, aye, by voice vote. SO MOVED. MONTHLY TREASURER'S REPORT - ACCEPTANCE AND APPROVAL OF MONTHLY REPORT-APPROVAL OF DISBURSEMENTS Director Maass moved, and Director Jones seconded, that the Board accept and approve the monthly report. All Directors, aye, by voice vote. SO MOVED. Director Maass moved, and Director Jones seconded, that the Board approve the disbursements. ROLL CALL: Hemig, absent; Jones, Maass and Aguera, aye; Sutton, no. SO MOVED. WORKSHOP ITEMS DISCUSSION OF A PROPOSAL TO CONDUCT A SURVEY OF CUSTOMER ATTITUDES AND PERCEPTIONS REGARDING UTILITY SERVICES Carl Bergemann of Sierra Market Research and Laura Silvestri of Creative Concepts were present to answer questions about the proposed customer preference research and the marketing research company that will conduct the phone survey and two focus group sessions. • 5r7/97 Page 4 After some discussion, Director Maass moved that staff be directed to move forward with the customer phone survey. Director Sutton seconded the motion. All Directors, aye, by voice vote. SO MOVED. UPDATE ON NEVADA COUNTY LAFCO ISSUES-PLANS FOR THE SPECIAL DISTRICTS AND TOWN TO STUDY TRUCKEE GOVERNANCE ISSUES - TDPUD DRAFT SPHERE OF INFLUENCE REPORT There are two specific and distinct issues that Nevada LAFCo is involved in that affect the TDPUD. First, the District has submitted a draft sphere of influence document to LAFCo for their review and eventual adoption. Second, the PUD is beginning the process of meeting with Truckee's special districts and town government to discuss the scope and timing of a study. After LAFCo's April 17 meeting, which was held in Truckee, it was thought advisable for the Board to discuss its position and what is happening in relation to the issues. Regarding Nevada County LAFCo issues-plans for the special districts and town to study Truckee governance issues and TDPUD's sphere of influence report, the Board directed that the Manager continue in the same direction he has been going; to participate in special district manager's meetings; and to keep the Board informed. ADJOURNMENT • There being no further business before, the meeting was adjourned at approximately 10:10 PM. TRUCKEE DQIVNER PUBLIC UTILITY DISTRICT e n HeAhi4Preside"Prepared bySusan M. Crputy District Clerk smc • 517197 Page 5