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HomeMy WebLinkAbout1997-04-16 Min - Board REGULAR MEETING April 16, 1997 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:03 PM in the TDPUD Board Room by President Hemig. ROLL CALL: Directors Aguera, Hemig, Jones and Sutton were present. Director Maass was expected. EMPLOYEES PRESENT. Mary Chapman, Steve Hollabaugh, Kathy Neus, Bob Quinn, Ed Taylor and Scott Terrell. CONSULTANTS PRESENT: Consulting Engineer Keith Knibb;Attorneys Christina Bark and Steve Gross. OTHERS PRESENT.' Kathy Pooler. PUBLIC INPUT . There was no public input. CONSIDERATION OF CASTING A BALLOT FOR SPECIAL DISTRICT ALTERNATE MEMBER ON NEVADA COUNTY LAFCO Three candidates have been nominated for special district alternate member on Nevada County LAFCo, Mark Bass from Nevada County Consolidated Fire Protection District, Ernst L. Bierwagen of Nevada Irrigation District and Bob Nix of the Penn Valley Fire Protection District. Director Aguera moved, and Director Sutton seconded, that the Board cast its ballot for Ernst L. Bienaagen. ROLL CALL: Maass, absent; all other Directors, aye. SO MOVED. CONSIDERATION OF BIDS FOR INSTALLING UNDERGROUND ELECTRIC FACILITIES AT SPRING STREET AND COMMERCIAL ROW IN DOWNTOWN TRUCKEE; POSSIBLE AWARD OF CONTRACT Bids were opened for the excavation and installation of electrical conduit and equipment in the downtown area near Spring and Jibboom Streets on March 11. There were two acceptable bids - one from F. W. Carson Co. and the other from Al Pombo. After review and discussion of the bids, Bob Jones moved that the Board award the bid for the excavation and installation of electrical conduit and equipment in the Spring Street area to the low bidder, F. W. Carson Company in the amount of$27,692. The motion was seconded by Director • Aguera. ROLL CALL: Maass, absent; all other Directors, aye. SO MOVED. 4116197 Pagel CONSIDERATION OF RENEWAL OF THE DISTRICT'S INSURANCE PACKAGE FOR 1997-98 Director Maass arrived at this point in the meeting, approximately 7:30 PM. Kathy Pooler from Aon Risk Services reviewed with the Board the insurance renewal proposal for the District's 1997-98 property and liability insurance. The total renewal premium without any changes in deductibles or insurance carrier for the property and liability coverage is $202,815. There was also a competitive quote from Reliance Insurance Company which would cost$195,000, but the coverage is not equal. The amount of$245,172 has been included in the 1997 for insurance. if the insurance is renewed without making any changes, the renewal amount will be $42,357 under the budgeted amount. Once questions had been answered by Ms. Pooler, Director Jones moved that the Board renew the property and liability insurance as proposed by Aon Risk Services; the motion was duly seconded. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF A REQUEST FROM PACIFIC BELL MOBILE SERVICES TO LEASE DISTRICT OWNED LAND AT THE PONDEROSA WATER STORAGE TANK SiTE FOR LOCATION OF COMMUNICATIONS FACILITIES This matter was postponed until the General Manager can obtain more information from Tom Schuler, the Pacific Bell Mobile Services representative. Mr. Hoizmeister is to develop a policy for • Board consideration that will address how to deal with similar requests in the future. DISCUSSION AND POSSIBLE ACTION REGARDING THE TOWN OF TRUCKEE'S DRAFT DEVELOPMENT CODE POLICYISSUES RELATING TO SPECIAL DISTRICTS The town is in the process of reviewing its ordinance on how development proposals are reviewed and acted upon. Town staff has identified 20 policy issues ranging from animals in rural zoning districts to telecommunications facilities. Policy issue number ten relates to special districts. California Government Code exempts many of the District's facilities from the requirements of the town's building and zoning policies. They exempt facilities for the production, generation, storage or transmission of water and electricity from town building and zoning ordinances. Other facilities of the District which would need to meet the requirements of the town's building and zoning ordinance are office buildings, storage yards, maintenance buildings, etc. The Manager was directed to meet with Tony Lashbrook of the town to discuss the TDPUD's concerns. CONSIDERATION OF BIDS FOR OFFICE REPAVING PROJECT; POSSIBLE AWARD OF CONTRACT Five bids for construction of the office site repaving were received and opened on April 8. Two bids were below the engineer's estimate and three bids were over. The Board was provided with a spreadsheet showing bid details. • The low bidder is Advanced Asphalt. They have references in Truckee and Reno for projects of similar scope. Comments from references were positive. Additionally, they have done some small projects for the PUD in the past. 4116197 Page 2 • Director Sutton declared herself in conflict and abstained from discussion and voting on this matter as Robert E. Sutton Company submitted subcontract prices to two of the bidders. She removed herself from the room. Motion was made and seconded that the Board award the construction contract for the office site repaving to Advanced Asphalt including the base bid and the additive alternate in the amount of $166,502.06. ROLL CALL: Sutton, abstained; all other Directors, aye. SO MOVED. DISCUSSION OF AB 1890, THE LAW IMPLEMENTING ELECTRIC INDUSTRY RESTRUCTURING IN CALIFORNIA AND THE POSSIBLE POLICY ISSUES IT RAISES FOR TDPUD The Manager presented a list of AB 1890 issues for the Board to begin discussion. It includes the following: 1. Which NCPA business units should we join? 2. Should we join the ISO, the WSCC? 3. How should we implement the public benefits charge? 4. Should we participate in the marketing enterprise? 5. Should we offer services outside our District borders? 6. Should we open our borders to other generation providers and what should be the timetable? 7. Should we support green power? 8. Should we unbundle our services and rates and to what extent? 9. Should we design customized products and services to retain or increase customer satisfaction and to enhance revenues? 10. What sort of confidentiality policy should we develop to protect proprietary customer information? 11. What should be our wholesale power acquisition policy? 12. What sort of customer service training is appropriate for our staff to deal in the new electric industry? DISCUSSION OF THE POSSIBILITY OF CONDUCTING A TELEPHONE SURVEY TO i ASCERTAIN THE ATTITUDES AND DESIRES OF CUSTOMERS OF THE DISTRICT REGARDING UTILITY SERVICE Deregulation of the electric utility industry in California will take effect January 1, 1998. Competition for customers in the industry is unprecedented. it is expected to be similar to the competition that has occurred in the long distance phone/telecommunications industry. Customers may be receiving calls several times a month to switch to any number of electric providers. In order to be sure that the TDPUD is well positioned to continue to provide its customers with the reliable, safe, low-cost power it has provided in the past, it needs to understand what the customers are thinking and whether they are satisfied with the current level of service. The Board reviewed a proposal from Sierra Market Research to conduct a phone survey of both residential and commercial customers including two focus group sessions with ten customers proposed for each session. The results will give the TDPUD insight as to changes that can be made to prepare for competition and customer retention. The Planning Director was directed to invite representatives from Sierra Market Research to the next meeting to discuss the survey and focus group sessions with the Board. DISCUSSION OF MONTHLY STAFF REPORTS The Board reviewed the monthly staff reports; there were no questions. • ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 10:58 PM. 4116197 Page 3 TRUCKEE DONNER PUBLIC UTILITY DISTRICT J. Ro mig, Preside fit t Prepared by - Susan M. Haig, Deputy District Clerk PLH/smc • 4116197 Page 4