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HomeMy WebLinkAbout1997-04-02 Min - Board • REGULAR MEETING April 2, 1997 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes All Board meetings are recorded on audio tapes which are preserved perpetua" and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:05 PM in the TDPUD Board Room by President Hemig, ROLL CALL: Directors Aguera, Hemig, Jones, Maass and Sutton were present. EMPLOYEES PRESENT. Mary Chapman, Susan Craig, Steve Hollabaugh, Bob Quinn and Ed Taylor. CONSULTANTS PRESENT. Consulting Engineer Keith Sauers; Attorneys Christina Bark and Steve Gross. OTHERS PRESENT. Among those present were Elaine Marshall of the Sierra Sun; Steve Randall, Rich Welch and Maggie Shane. PUBLIC INPUT . Director Maass noted that there are rumors that Southwest Gas will not complete installation of gas lines in certain areas of Truckee. He has called Southwest and they neither deny or confirm the rumors, but indicated they are studying the situation, Chris Herschberger is no longer with the firm. As of March 28, plans for continued gas pipeline construction had not been submitted to the town. On April 3 the town council will discuss the issue. There will be a Southwest representative from Las Vegas present at that meeting. The question was raised as to what role the Public Utilities Commission will play in seeing the project through to completion. CONSIDERATION OF REPAINTING THE GATEWAY WATER STORAGE TANK At the Board meeting of March 19, MAPF seemed to support repainting the Gateway tank with a darker brown paint color(number 2289 on the Carboline Coatings, Inc. color chart) as suggested by Lenore Erber, the landscape architect with whom MAPF consulted. Director Jones moved, and Director Sutton seconded, that the Board approve selection of Carboline Coatings color number 2289 and direct staff to arrange for Resource Development Company to repaint the Gateway water storage tank as soon as possible at no additional cost to the District. ROLL CALL: all Directors, aye. SO MOVED. 412197 Page 1 • CONSIDERATION OF LEASE OF DISTRICT LAND TO TRUCKEE DONNER RECREATION AND PARK DISTRICT FOR DEVELOPMENT OF YOUTH ACTIVITY CENTER AND CHILDREN'S, MUSEUM Attorney Steve Gross advised that he represents the Recreation District as well as the TDPUD and also sits on the Board of the Children's Museum. He excused himself from discussion or input on this item. Steve Randall of the Recreation and Park District, Maggie Shane and Rich Welch with the Children's Museum were present in the audience. Mr. Randall stated that, during the past year, it has become evident that there are not enough activities for local teens in the afternoon and evening hours. TDR&PD has been looking for land near the schools to build a center approximately 3,000 square feet with game tables, video machines and a music system. Intended use would be for after school hours, weekends and days during the summer months. Traffic should not be an issue as they expect the majority of the use of the center to be by children without vehicles. The Recreation District as well as the non-profit Sierra Nevada Children's Museum are interested in the parcel above the PUD maintenance yard and to the right field area of Meadow Park(formerly owned by Breeze Cross). Mr. Welch advised that the Museum has been offered a 4,000 square foot, one level house. The Recreation District has been discussing the possibility of a joint venture with the Museum to increase the square footage to 6,000 square feet with each entity getting 3,000 square feel for their • use. The operation of each entity would be separate from the other, but would provide the community a resource for all age levels. The house is scheduled to be moved in May 1997. The Museum has negotiated a temporary storage site but if the PUD approves use of the Cross parcel, it could be moved directly there and money could be saved. The District is considering using this parcel for placement of a ground source heat pump to heat and cool the District office complex. Ms. Shane, who is a member of the Ground Source Heat Pump Steering Committee, advised that it would be possible to locate this equipment under the parking area. After some discussion, Director Sutton moved that the Board endorse the concept of using the former Cross parcel to the northeast of the District office complex for a youth activity center and children's museum and that the matter be set for input at a future meeting. A legal opinion should be obtained regarding the lease of land to a non-profit entity(such as the Children's Museum) and the public hearing procedure that should be followed. The motion was seconded by Director Jones. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF ADVERTISING FOR BIDS FOR INSTALLING UNDERGROUND ELECTRIC FACILITIES AT SPRING STREET AND COMMERCIAL ROW IN DOWNTOWN TRUCKEE The town is planning to repave a portion of downtown during May 1997. Once paved, it will be very expensive to install any underground facilities in the area and doubtful if a permit would be issued. The District has been looking at placing conduit across Spring Street to facilitate the removal of • some of the overhead lines and accommodate the reconstruction of Osburn's Garage (the McManus Town Square project). Some 1997 funds have been budgeted for this project. With the town's construction schedule, it is imperative the District proceed with the planned project as well 412197 Page 2 • as expanding the project to include the installation of facilities that would allow for future improvements of Jibboom Street and the alley. This would allow for the eventual removal of seven power poles. $154,000 has been budgeted to joint venture with Southwest Gas for trenching and the installation of conduit in various locations of the community. Based on conversations with Southwest Gas planners, Mr. Quinn believes it is not their intention to proceed with the installation of gas facilities in all the areas previously planned. As a result, there will be funds for this project. The formation of a redevelopment agency and possible funding from that source was mentioned. However, it takes about three years to form such an entity. After discussion, Director Aguera moved that the Board authorize staff to proceed with the project and solicit bids for the trenching and the installation of electrical conduit and facilities within, across and adjacent to Jibboom Street and Spring Street; seconded by Director Maass. ROLL CALL: all Directors, aye. CONSIDERATION OF AWARDING BID FOR WIRE AND CABLE Bids were opened for the District's annual purchase of overhead and underground wire and cable on March 26. The Board reviewed the summary and recommendations. Thereafter, Director Maass moved that award for cable and conductor be made to the following vendors: a) Champion Wire and Cable of Phoenix, Arizona, Schedules A, B and C in an amount not to exceed$7,730; • b) BiCC Utility Cable Company of Huntington Beach, California, Schedule D in an amount not to exceed$325.50; c) Western States Electric of Portland, Oregon, Schedules E, F, G and H in an amount not to exceed$17,731. Director Jones seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF CASTING A BALLOT FOR SPECIAL DISTRICT ALTERNATE MEMBER ON NEVADA COUNTY LAFCo Three candidates have been nominated for special district alternate representative on Nevada County LAFCo. Director Sutton requested that a decision on the matter be put over to the next meeting. DISCUSSION AND POSSIBLE ACTION REGARDING NEVADA COUNTY LAFCo's INTEREST IN PURSUING GOVERNMENTAL CONSOLIDATION STUDY FOR THE TRUCKEE AREA It was noted that there is a town council meeting scheduled for April 3. Mayor Drake has invited the Chairman and Manager of each special district to attend for the purpose of discussing the timing and scope of a governmental services study so that a collective recommendation and progress report may be presented for LAFCo consideration at their April 17 meeting. It was noted that an Attorney General opinion should be obtained since the voters were denied the right to make a decision on whether a consolidation study should be done; this matter went directly to LAFCo. . There was discussion of a joint gathering of the special districts to see how they can work together and Director Maass moved that the Manager be directed to represent the District in examining broad governmental services and how the entities can work cooperatively, economically and 412197 Page 3 • efficiently outside the realm of consolidation. He recommended this be done at a workshop instead of a council meeting so everyone is on the same plane. Director Jones seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OFAUTHORIZING TRANSFERS TO THE WATER DEPARTMENT GENERAL FUND - FROM THE PREPAID CONNECTION FEES RESTRICTED FUND - FROM THE RESERVE FOR FUTURE METERS RESTRICTED FUND-FROM THE WATER BUILDING FUND Director Jones moved, and Director Maass seconded, that the Board authorize staff to transfer $3,600 from the prepaid connection fees restricted fund to the water department general fund to reimburse the fund for the installation of eight water services in Martis Woods Estates and Ponderosa Ranchos during 1996. All Directors, aye, by voice vote. SO MOVED. Director Jones moved, and Director Maass seconded, that the Board authorize staff to transfer $7,290 from the reserve for future meters restricted fund to the Water Department general fund to reimburse the fund for the purchase and installation of water meters during 1996. All Directors, aye, by voice vote. SO MOVED. Director Jones moved, and Director Maass seconded, that the Board authorize staff to transfer $63,585 from the water building fund to the Water Department general fund as shown in the 1997 Water Department operating budget. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF MINUTES OF MARCH 5, MARCH 18 AND 19, 1997; POSSIBLE APPROVAL Director Jones moved, and Director Aguera seconded, that the minutes of March 5, 1997 be approved as corrected. Director Sutton will provide such corrections to the secretary for attachment to the minutes. All Directors, aye, by voice vote. SO MOVED. Director Sutton moved, and Director Maass seconded, that the minutes of March 18, 1997 be approved as presented. All Directors, aye, by voice vote. SO MOVED. Director Maass moved that the minutes of March 19, 1997 be approved as presented; seconded by Director Jones. All Directors, aye, by voice vote. SO MOVED. MONTHLY TREASURER'S REPORT - ACCEPTANCE AND APPROVAL OF MONTHLY REPORT-APPROVAL OF DISBURSEMENTS Director Maass moved that the Board approve the Treasurer's report for the month ended February 28, 1997. Director Aguera seconded the motion. All Directors, aye, by voice vote. SO MOVED. Director Maass moved, and Director Aguera seconded, that the Board approve the disbursements. ROLL CALL:Aguera, Jones, Maass and Hemig, aye; Sutton, no. SO MOVED. WORKSHOP ITEMS Discussion of AB 1890, the law implementing electric industry restructuring in California . and the possible policy issues it raises for TDPUD Discussion of the possibility of conducting a telephone survey to ascertain the attitudes and 412197 Page 4 desires of customers of the District regarding utility service These items were put over for discussion when the Manager is present. ADJOURNMENT There being no further business before the Board, Director Aguera moved that the meeting be adjourned at 8:35 PM; seconded by Director Jones, All Directors, aye, by voice vote. SO MOVED. TRUCKEE DO OER PUBLIC UTILITY DISTRICT J. RtrfHemig, Presid t J Prepared by Susan M. raig, Deputy District Clerk smc 412197 Page 5