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HomeMy WebLinkAbout1996-10-16 Min - Board (5) RESOLUTION NO. 9627 OF THE TRUCKEE ©ONNER'PUBLIC UTILITY DISTRICT ACCEPTING THE GATEWAY WATER TANK PROJECT AS COMPLETE AND DIRECTING THE'FILING OF THE NOTICE OF COMPLETION WHEREAS, the Board of Directors of the Truckee Donner Public Utility District made the determination to add 450,000 gallons of storage to the Gateway service area, more than doubling the previously available storage, by constructing the Gateway water tank; and WHEREAS, the contract was awarded to RDC, Inc. of Sparks, Nevada and the contractor entered into an agreement with the District to perform the work and has now completed the work; and WHEREAS, the District's consulting engineer, Sauers Engineering, Inc., has recommended that the work be accepted by the District; NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: . 1. That the District hereby accepts the Gateway Water Tank Project as complete. 2. That the Clerk of the District be directed to file with the County of Nevada the Notice of Completion,a copy of which is attached hereto. 3. That 35 days following the filing of the Notice of Completion,the t o'/retained from the contractor payments be released to the contractor if no claims have been made to the District by material suppliers or laborers. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a meeting duly called and held within said District on the 16th day of October 1996 by the following roll call vote: AYES: Aguera, Jones, Maass, Sutton and Hemig. NOES: None. ABSENT., None. TRUCKEE DONNER PUBLIC UTILITY DISTRICT ' f r'� By. , .�®° = Peter L. Holz ster, Clerk of the Board ATTESY / i Susan M. Craig, Deputy District erk smc RECORDING REQUESTED BY: Truckee Donner Public Utility District WHEN RECORDED, RETURN TO: TRUCKEE DONNER PUBLIC UTILITY DISTRICT Post Office Box 309 Truckee, CA 96160 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN: 1. That the name and address of the public entity for whom the improvement project was done, as owner thereof, is the TRUCKEE DONNER PUBLIC UTILITY DISTRICT, Post Office Box 309, Truckee, CA 96160. 2. That on October 2, 1996 the hereinafter described improvements were accepted as complete pursuant to a resolution of the Truckee Donner Public Utility District, the awarding authority. 3. That the subject improvements of the Notice are generally described and identified as follows: Gateway Water Tank Project. 4. That the name of the contractor for such project was: RDC, Inc., 2305 Glendale Avenue, Suite 10, Sparks, Nevada 89431. Dated: October 24, 1996 TRUCKEE DONNER PUBLIC UTILITY DISTRICT By a Peter L. Holzmeister, General Manager STATE OF CALIFORNIA COUNTY OFNEVADA On /., before me, Susan M.Craig, personally appeared PETER L. HOLZMEISTER, personally known to me to bet a person whose name is subscribed to the within instrument and acknowledged to me that she executed the same in her authorized capacity, and that by her signature on the instrument the person or the entity upon behalf of which the person acted, executed the instrument. Witnes, y hand and official seal.� Susan M. Craig, Nota-ry U SUSAN M.CRAIG c.OMM.�994485 Notary P1bNc—CaRfomia NEYADA MAY smc 41AMV Comm.Expires �MAY^c9.1997 STAFF REPORT October 143 7996 FTO: Bcard of Directors FROM: Peter L.'Holzmeister, General Manager SUBJECT: September staff report AGENDA # 7 1 j 1. Budget: l am working with the department heads to prepare the draft 1997 budget. We are planning to have the document ready for the November 6 meeting. If there are specific priorities that Directors would like to have us consider in the draft budget please let me know. There will also be time during November for the Directors to influence the programs reflected in the budget. 2. Union negotiations: I have continued to meet with the union bargaining committee. We have gotten down to a few remaining issues in our effort to renegotiate the MOU. After the MOU is completed we will need to continue to meet and confer over drug testing and harassment policies. We also still need to meet and confer over the disciplinary policy. I expect to remain busy with union and employee issues into 1997. 3. NCPA: i have been busy with the NCPA management group. We are meeting twice each month to prepare NCPA for implementation of electric industry restructuring. I can see that t will be attending more of these meetings in 1997. This effort will be critically important for our District because we will utilize NCPA expertise to arrange a new wholesale power contract during 1997. We believe there are significant cost savings available if we do our job well. 4. TROA: I am continuing to be active in the negotiation of the Truckee River Operating Agreement it is clear that we will be brought under increased regulation in where and how we drill future wells. My intent is to make sure that these regulations are reasonable and permit us to serve our customers. 5. Water Superintendent recruitment: We are receiving many applications for the position of Water Superintendent. The closing date for receipt of applications is November 1. 1 am happy with the kind of resumes I am seeing and I think we will be able to select a highly qualified superintendent. I want to go through the screening and selection process very carefully with input from a variety of persons. I will keep you informed as we go through the process. 6. Electric industry restructuring: The passage of AB 1890 is having a huge impact on my time. i can see my priorities and how i spend my time changing. I am spending time reading and understanding AB 1980. Articles in industry journals that I read deal with AB 1980 and the FERC open access process. Our commercial customers are becoming aware of opportunities for them to save money on their energy needs and they are asking me questions about what we can do for them. As a result of this huge change in the electric industry I am reading all i can find on how we should be preparing for our role. i am attending more NCPA meetings to make sure NCPA is meeting our needs. I am looking for a conference on new rate making procedures so we can clearly communicate to our customers that they will pay a distribution rate to TDPUD regardless of who provides their generation and transmission services. PUD Directors will need to adopt policies regarding participation in the competitive elements of the new industry. More and more of the information that we need to participate in the new industry is available only on the Internet and we are not yet Internet participants. If all of these ideas and issues appear confusing to you, you are not alone. District staff is working to get up to speed with a rapidly changing environment. 1 can see that l will be focused on a new set of issues and tasks in 1997. Helping me are Steve Hollabaugh, Scott Terrell, Mary Chapman, Bob McDiarmid and the NCPA staff. We will talk with the Board about these issues at great length during 1997. 7. Southside property: Attached is a letter from Mark Aebi, Manager of Village Green Mobile home Park. The residents of Village Green walk through the Southside property owned by TDPUD to shop or just for exercise. They noticed that there is considerable trash thrown on the property and they have offered to clean it up so they can enjoy it more. I offered to provide them with trash bags to help support their efforts. They hope we will give them some recognition by erecting a sign stating that the property is being kept clean by residents of Village Green. This is a subject that the Board may want to agendize soon. ® PLH/smc b Village green 11 11o 'de6ionic P ,, r �916) 587-3326 1 lN,0 Highivav 261-1 Suite A TTckee, California 96161 September 26, 1996 RECD 1996 Peter Holtsmeyer Truckee Donner Public Utility District 11570 Donner Pass Road Truckee, CA 96161 Dear Peter, It was a pleasure speaking with you on the phone. We have scheduled the cleanup for October 12th. We already have numerous residents who have committed to helping and hope to include residents of Sierra Meadows. We will be meeting at 10:00 in the back of the park for coffee and donuts before starting. Safeway has graciously donated lunch. We hope to finish by 3:00. • 1 also wanted to remind you of your cominitment to supply bags and signs designating that this area has been adopted by "The Residents of Village Green". We plan on making this a bi-yearly event. Please call me when it is convenient for you for us to pick up the garbage bags. Please call me at 587-3326 to discuss this matter. Sincerely, Mark Aebi Manager Village Green Mobilehome Park "K'here lleople Conie To Sta-i"' STAFF REPORT October 8, 1996 FTo: Board of Directors From: Bob Quinn, Electric Supenrntenden� Subject: September Report AGENDA ITEM t As anticipated in the August report, September proved to be another busy and productive month for the staff of the Electric Department. Projects designed to strengthen the distribution system and improve the continuity of service to our customers were worked on. Our electrical engineer, Steve Hollabaugh, concentrated on the new electrical SCADA system. Steve has been putting in quite a number of hours toward this project. His efforts will be a long time benefit to the TDPUD and its customers. I have attached Steve's memo on September's purchased energy from NCPA. In addition to Steve's efforts, our apparatus technician has been putting a lot of hours toward this project installing conduit and equipment in preparation of receipt of the SCADA components from QPL. The line crew was successful in installing the electrical conductor into the newly installed conduit crossing the Truckee River. After pulling the conductor, they were able to complete the splicing in all of the vaults and install the final riser for the eventual tie into other circuits. At this time, the new Martis #3 has been energized and is "cooking" for a period of time to ascertain reliability before actually placing consumers onto the line. Transferring load will probably occur during October or early November. Facilities were installed to provide power to a new Glenshire Water Co. well. A Town of Truckee contractor working at the Donner Lake Interchange dug up a primary cable. In so doing, the contractor broke the bushings on a padmount transformer that required replacement. In Tahoe Donner, a dump truck with its bed up hooked a service crossing Skislope. The service crossing the road, a span of secondary, and a transformer were damaged and required replacement. In addition to working on the SCADA installation, our substation operator/apparatus technician attended a one week training school on meter testing in Seattle. General clean-up of Donner Lake substation including weeding and raking. • The service crew completed 490 USA's, 34 overhead services, and 4 underground services. MEMORANDUM t TO: Bob Quinn, Electric Superintendent FROM: Stephen Hollabaugh, District Electrical Engineer SUBJECT: September Purchased Energy Report f DATE: October 11,<1996 Bob, During September, the District saved$16,075.85 by buying energy from NCPA. The year to date savings is $86,427.91. Below is a brief outline of the energy the District purchased from NCPA for the 1996 Months through September and Year to Date. If you have any questions, please don't hesitate to ask. Energy Purchase Data: Month Total Energy NCPA Energy %NCPA of Total . Purchased(KWH) (KWH) Energy September 8,380,324 6,600,606 78.8 Total Year to Date 84,703,393 23,352,495 27.6% Energy Cost Data: Month Sierra Pac. Sierra Pac. NCPA Savings to Total Energy Energy Energy Bill District Charge ($) Charge Credit for Energy (KWH) September $230,878 $429,042 $112,966 $ 16,075 $214,802 Year to $2,333,578 $-457,519 $371,091 $ 86,428 if,247,15]01 Date file:c:1 wpwinldataiformslenersep6.wpd Truckeei Utility tr t Board of Directors Joseph R.Aguera j. Ronald Hornig Business Office Planning Services Robert A.Jones (916)587-3896 (916)587-3944 FAX(916) 587-5056 James A. Maass Patricia S. Sutton General Manager Peter L. Holzm&ster ADMINISTRATIVE SERVICES: September-October, 1996 STAFF REPORT Submitted by Mary Chapman, October 14, 1996 - , T /I CUSTOMER SERVICE: Requests for service transfers have been coming in steadily. The staff has been able to stay caught up with their work. Becky has been helping the meter reading staff change-out meters. In order to improve our internal controls, I will be researching the purchase of two cash receipt machines to be used at the front counter. When customers make a payment, either by check or cash, we will provide them with a machine receipt. This process will also save us a little time in processing payments taken over the counter. The customers' accounts will immediately reflect their payments. We have also included a payment scanning machine in the budget. I will be researching the . purchase of this machine. We hope to save many hours of staff time by installing this equipment. NEW CONSTRUCTION: New construction requests have increased again. Customers seem to be anxious to get their houses enclosed before the winter weather arrives. The USA requests continue to come in for pipeline locations. Last month I told you that we would be advertising for a work order clerk to replace Sue Camara who transferred into the Support Services Department. In the meantime, I met with the department supervisors to discuss filling the position. I told them that I thought the work could be done on a part-time basis and I was concerned about hiring a full-time employee. We discussed the time savings that we have gained in making operational changes, the time that will be saved when we get our new folding and stuffing equipment, and time that will be saved when we purchase the payment scanner. We concluded that if we rearrange some duties, we would be able to absorb the work internally and not fill the position at this time. Rosana Matlock will be performing the main responsibilities of the work order clerk. Other parts of the job will be performed by other department staff. Last week, Rosana and Joan Antonucci attended Orcom's work order program application training. The timing of the class worked out perfectly. We still may have to hire a part-time employee to help us during the construction season next year. BILLING: Billing is current. The staff is looking forward to the arrival of the new folding and inserting equipment. Post Office Box 309 0 11570 Danner Pass Road Truckee, California 96160 ACCOUNTING: Accounts payable and payroll are current. We intend to use the new stuffing equipment to stuff accounts payable checks and payroll information to employees. We are currently working on the September financial reports. PERSONNEL: We have scheduled the Electrician/Meter Technician tests for October 26 and November 2. BUDGET: I have been working on the budget and will continue to do so on and off for the rest of the month. 0996MOLY.RPT STAFF REPORT October 14 1996 TO: Board of Directors FROM: Kathy Neus, Support Services Manager SUBJECT.• September staff report AGENDA # 7 �j METER READERS 1. The Meter Readers continue to change out meters to the new AMR system. Two more routes are scheduled for October and that will be it for the rest of the year other than connects and disconnects. 2. Besides changing out routes and hard to read meters, staff is current in their reading. There were 435 service reports completed, 12 low usage checks and 207 4811013 notices delivered. PURCHASING AND WAREHOUSING 1. The tests for the Warehouse/Utility Worker and Buyer/Clerk were given and the positions filled. Sue Camara was awarded the position of Buyer/Clerk and Sam Re was awarded the position of Warehouse/Utility Worker. Things have been hectic training and breaking in two new people, but the transition has been smooth. VEHICLE MAINTENANCE 1. Vehicle maintenance continues. There were six BIT inspections and 21 various services and repairs performed during the month. 2. The new pickups for the warehouse and Water Department have arrived and been placed into service. We are awaiting the arrival of the Electric Foreman's truck; it's due around Thanksgiving. BUILDING AND GROUNDS MAINTENANCE 1. With the new appointment of staff, there is now a person available within the building to handle problems of any nature. September, thankfully, has been a slow month and some time has been given to preparing the building and yard for winter. I've been busy this past month. Between preparing the tests for the new positions, I was the only one in purchasing and warehousing for a couple of weeks. I've been working on the 1997 budget for the department and also implementing the changes the Highway Patrol would like to see in our record keeping for the BIT program. KN/smc TRUCKEE DONNER PUBLIC UTILITY DISTRICT PLANNING DIRECTOR ACTIVITIES SEPTEMBER, 1996 Note: Since most of these projects are ongoing, Staff continues to report the basic information and highlights the activities that have occurred during the reporting month. When a project or activity is completed it is reported, then deleted from this report. Strategic Planning/District $Savings Business Customer Communications- Staff is finalizing the development of a Key Account Management Program proposal in October. Staff has collected a lot of KA. program information from other utilities. This newly developed program is designed to foster a positive, open line of communication with our business customers and determine how they feel about TDPUD's service and how they see working with TDPUD in the future. This program will be tied into a marketing program for TDPUD. TDPUD is currently working with HDR Engineering to conduct a wastewater system energy efficiency study for TTSA. TDPUD Staff will be looking at the possibility of developing a Time-of-Use rate for TTSA. Meanwhile, Staff is looking into TOU meters with recording capability to collect load data on TTSA. TDPUD Competition Plan- Staff is planning to prepare a report about the different utility issues we are currently being challenged by. The report will include a discussion • of the different approaches TDPUD can take to meet these challenges as well as an analysis and recommendations to respond to competition. This comprehensive report is being postponed until the evaluation results of the GSHP pilot, the large Business Customer meetings and other competition related projects and issues are available. Energy/Water Showcase Program- A meeting with HDR, Sauers, Sandel-Avery and TDPUD took place September 23 to discuss the need for some additional control strategies to improve power cost savings on the TDPUD water system. A final document is currently being prepared for TDPUD to decide whether the water system control strategy as well as other options may be worth implementing based on their cost-effectiveness to the District. Conservation/DSM/Economic Development Ground Source Heat Pump Pilot Site Activity- Nine GSHP pilot site units are currently in operation. A tenth site is partially completed in Glenshire. This final pilot site will be completed in Spring as a result of some minimal damage to the heat exchangers. Truckee Community GSHP Pilot Project- The monitoring activities are expected to begin by Winter, 1996-97. The pilot site monitoring equipment is current being ordered through the SMUD procurement process. The monitoring program design has been completed. The grant-funded research activities including the findings will be completed by April of 1997. CA GEO-Heat Pump Show- TDPUD and Sierra-Pacific Power Company Staff are currently marketing the Geothermal Heat Pump Show in North Lake Tahoe October 19-20. TDPUD will be using the TDPUD display system at the Show. The Show will educate consumers and building professionals on the technology. The Show will include many GSHP industry exhibitors. GSHP Bulk Purchase & Installation Program- I am working with Truckee consumers to plan and implement a bulk purchase & installation program for home and business owners interested in installing ground source heat pumps at a reduced cost. There are currently 35 potentially interested participants. Staff is holding meetings every month and will continue to attract new participants until Spring, 1997. The next meeting is scheduled for October 1. There is a GSHP BP & I Core Group meeting scheduled for October 14. TDPUD GSHP Cost Study- I have arranged at Kathys request a study to determine the cost-effectiveness of installing GSHPs into the TDPUD building for heating and cooling and possibly water heating. The study was originally going to be conducted by a GSHP manufacturer and contractor. Due to delays in receiving this study Staff is looking at using an energy engineering firm to conduct the study. This will also provide more objectivity to the study. A review of this study will be conducted by TDPUD and Sauer's Engineering Staff. The study is expected to be completed by year-end. . CFIA Demonstration Project- Staff has been in contact with Professor Samuel Sami of Moneton University in Canada regarding his testing of a Combined Cycle Fully Integrated Air/Air Heat Pump(CFIA). Tests so far have shown that it has comparable performance benefits of GSHPs without the cost of a ground loop. Staff has developed a CFIA mini-pilot draft proposal and a draft confidentiality agreement. These documents are currently being reviewed. GSHP/Water Heater Promotion- Staff is working toward getting the Truckee GSHP pilot monitoring program in place so that we will have data available to perform an analysis of the benefits and costs of using GSHPs in Truckee. The results of this study will be used to determine GSHP's role in TDPUD's Strategic Plan. A draft proposal has been developed to promote the benefits of high efficiency electric water heating to TDPUD customers. Energy Surveys/High Bill Assistance- Staff completed 0 commercial and 2 residential energy survey(s) this month. Staff also responded on-site to 1 "high" bill complaint(s). Business & Energy Efficiency Partnership- The incorporation of energy and water efficiency measures are expected to be retrofitted into the Chamber building by October, 1996. Currently about 80% of these measures are installed. Staff is . currently working on a self-guided tour brochure of energy and water efficiency measures for the Chamber building. The Open House for the new Chamber facility and the Business & Energy Efficiency Partnership is being planned for October 8, 1996. Truckee Businesses and residents will be invited and are encouraged to attend this event. Sierra Nevada Children's Museum- SNCM Staff has asked TDPUD to participate in their upcoming Mountain Home Construction Display. TDPUD Staff has offered to assist the project with energy, water conservation and ground source heat pump information including display assistance. In addition, TDPUD Staff has offered to provide a home energy self-audit survey for kids to learn about home energy surveying. They will learn to perform a walk-through survey of their home. Staff has also offered to come to their home to assist in the survey if requested. Staff also plans to integrate tours of the Chamber's energy and water-efficient building and grounds along with GSHP sites into the "program". Communications/Public Relations/Education Newsletter- The Winter Current Issues newsletter is currently being discussed. The focus of this newsletter is planned to be deregulation. Critical Issues Communication- Staff met with five different marketing and advertising agencies July 19 to discuss their ideas on implementing a critical issues communication program for TDPUD. A review of each agencies written proposals is planned for in September. Staff would like to discuss a marketing program with the Board at the October Board workshop meeting. Community Calendar- The Tahoe-Truckee Unified School District Community/ Measure S calendar has been completed. TDPUD Staff utilized May, 1997 and October, 1996 to promote Water Awareness Week and Public Power Week. The calendar has been completed as is being distributed throughout the School District. Community/Statewide Involvement Chamber of Commerce Economic Development Committee- Working with other businesses in reviewing: the Downtown Specific Plan, Business Questionnaire, Doing Business in Truckee Guide, ect. Staff attended the September 10 EDC meeting. Tahoe-Forest Hospital Healthly City Committee- Working with other agencies and community groups in the development of a Healthly City Plan for Truckee. There was no meeting scheduled in September. Current plans include developing a presentation to the community on areas of need within the community as derived from surveying local groups and organizations responding to a survey. This Committee currently has no T-F Hospital coordinator and is on hold. Town of Truckee Air Quality Management Plan Advisory Committee- Staff attended the September 10 and 24 meetings. The Committee is currently evaluating different options for mitigating the PM 10 problem in Truckee. GSHPs are one of the options being considered. The end result of the Committee's efforts will be to recommend mitigation efforts to reduce PM 10(particulate matter <10 microns) in Truckee. The two main causes of PM 10 in Truckee are road sand dust and burned particulate matter from wood burning. Northern California Power Agency Member Services Task Force- A meeting was not scheduled for September. Staff attended NCPA's Member Services Task Force Customer Retention Workshop September 19, 20. California Municipal Utilities Association Committee on Energy Efficiency- The Model Energy Services Competition Program Guidebook has been completed. This document contains a description of many of the strategies utilities are using to respond to a changing, more competitive electric utility environment. Programs are designed to increase customer satisfaction and result in customer retention. Staff will be reviewing this document for ideas for TDPUD to consider. CEC California Ground Source Heat Pump Collaborative- Staff participates in quarterly meetings of the California Energy Commission's GSHP Collaborative. The Collaborative was formed to oversee the development and promotion of the GSHP industry.in California. The next Collaborative meeting is scheduled for October 18 in Truckee, TDPUD Board Room. Utility Energy Forum Planning Committee- The 1997 UEF meeting will be in Granlibakken. I attended a LIEF meeting September 9 in Sacramento. Employee Safety/Training Safety Committee- The TDPUD Safety Committee met September 30. Wellness Program/Healthy Meals- This continues to be a popular program with TDPUD employees. We had a "healthy" lunch September 4 and 25. The menus included: Ramen Salad w/Shrimp, Cilantro Relish w/Fresh Nan(Indian Bread), Caramel Praline Bars; Taco Salad, Veggies and Dip, Chocolate Mousse; Meatloaf, Potatoes Anna, Citrus Dill Vinaigrette, Frozen Lemon Bars- "everyone's favorite" (see attached recipes and nutritional analyses). Wellness Program/Health Education- TDPUD and T-F Staff has scheduled the 1996 Health Screenings including Hearing Tests for November 15. Participating Exercise Program employees will also get a chance to discuss their exercise program and how they are progressing. Flu shots may also be provided.