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HomeMy WebLinkAbout1996-09-04 Min - Board (4) RESOLUTION NO. 9626 OF THE FTRUCKEE DONNER PUBLIC UTILITY DISTRICT RESCINDING RESOLUTION NO. 9102 AND RE- AUTHORIZING BUSINESS CREDIT CARD ACCOUNTS WITH MBNA AMERICA WHEREAS, the District desires to provide to its five Directors, General Manager, Administrative Services Manager, Electric Superintendent, Water Superintendent, Support Services Manager, Electric System Engineer, Planning Director and Executive Secretary business credit cards exclusively for use in connection with District business; and WHEREAS, MBNA America, N.A. has indicated to the District that it will provide business credit card accounts to the District on terms satisfactory to the District; NOW THEREFORE BE lT RESOLVED by the Board of Directors of the District as follows; 1. That the President of the Board of Directors and/or the General Manager of the District is hereby authorized and directed by the District to apply for, sign for and on behalf of the District in order to open the business credit card accounts referred to above, to name and request the issuance of credit cards to the individuals holding the positions described above and to do all other acts and to perform all obligations incident and necessary to the maintenance and satisfaction of the business credit card accounts in accordance with the terms and conditions of said account. Such terms and conditions are acknowledged as received and presented to the Board of Directors on or before the date that this resolution was adopted. 2. That the President of the Board of Directors and/or the General Manager of the District is further authorized and directed to deliver and certify to MBNA, from time to time, as necessary, a listing of all designated individuals and other authorized users who are each so authorized to use a credit card account with MBNA, together with a sample of the signatures from such persons so designated. 3. That the President of the Board and/or the General Manager of the District is further authorized and directed to deliver and certify to the bank a certified copy of this resolution and that the same is in conformity with the charter and bylaws of the District, together with a certificate or signature card setting forth the names and certifying to the signatures of the authorized users or guarantors, and MBNA shall be free from all liability and fully protected in relying on such certifications of the incumbents and shall be indemnified and saved harmless from any claims, demands, expenses, attorneys'fees, loss, damage or liability whatsoever resulting from, or growing out of, honoring the signatures of any person so certified, or refusing to honor any signature not so certified until the actual receipt by the bank of a written notice purporting to be under the seal of the District and purportedly signed by the General Manager of the District notifying the bank of any changes of such offices and incumbents or other authorized signers. • 4. The foregoing powers and authority will continue until written notice of revocation has been received by the bank. PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the fourth day of September 1996 by the following roll call vote: AYES: Aguera , Hemig , Jones , Maass and Sutton, NOES: None , ABSENT: None , TRUCKEE,DONNER PUBLIC UTILITY DISTRICT By Peter L. Holzmeister, Clerk of the Board Susan M. Craig, Deputy D' trict Clerk • Signatures of current authorized officers: kLJ. Ron Hemig, President � James A. Maass, Vice President � Tu Joe R. Aguera, Director f L Robert A. Jones, Director ,f Patricia S. Sutton, Director ` r Mary Chapman, Treasurer Peter L. Holzmeister, Secretary IN WITNESS WHEREOF, 1 have hereto set my hand as Deputy District Clerk and affixed the corporate,leal of said corporation this Susan M. Craig T©PUD STAFF REPORT TO: Board of Directors FROM: Mary Chapman, Administrative Services Manager SUBJECT., Consideration of authorizing the write off of uncollectible accounts 'DATE: August 13, 2996 AGENDA # Last September, the Board authorized the Treasurer to write-off certain bad debts without specific Board action so long as the total to be written-off was less than 116 of one percent of the total billings. In the April staff report I reported that the write-offs for the first six months of 1995 were $18,550.19 and that this amount was exceptionally high because of the bankruptcy relating to the Senior Citizens Center accounts in the amount of$9,733.37. The write-off amount of$18,550.19 was less than the 116 of one percent allowed by the Board, so the amount was just included in the staff report. A list of the customer accounts was also provided. We are now ready to write-off the uncollectible accounts for the second half of 1995. These accounts are now six months old and considered uncollectible. The amount to be written off is $3,868.21. This new amount now takes us over the 116 of one percent. Therefore, the Board must approve the write-off list. Total billings for 1995 $ 11,458,627 116 of one percent of total billings 19,098 Uncollectible accounts: Accounts closed 111195 - 6130195 $18,550.19 Accounts closed 711195 - 12131195 3,868.21 Total uncollectible accounts $22,418.40 22,418 RECOMMENDATION: That the Board authorize staff to write-off uncollectible accounts for the 1995 billing year in the amount of$22,418.40, TRUCKEE DONNER PUBLIC UTILITY DISTRICT Write-Off Analysis 1986 - 1995 Accounts closed in: 1995 1994 1993 1992 1991 1990 1989 1988 1987 1986 Write-off amount: _ - - ------. $ 3,036 3,711 (660 (15 See Note $17,592 18,279 (353 (150 (161 (22 $ 1,622 1,806 (45 (139 $ 3,867 3,766 304 (79 (72 (47 (4 $ 4,127 4,495 (121 (113 (134 $ 6,089 6,209 196 (33 (283 $ 2,041 2,132 (20 (71 $ 8,944 5,704 2,878 $ 6,266 6,567 (90 (117 (94 $ 1,401 1,951 (346 (153 (51 $ 4,317 4,659 (155 (14 (73 $ 2,294 2,423 (99 $ 4,901 5,207 (167 (10 $ 1,742 2,196 (102 (263 $22,321 9,281 12,781 258 $42,613_.. .m.. ..,.,__. 9,984 Write-offs by year $21,990 $5,572 $1,0,963 $7,693 $9240 $6,440 $7,008 $10,532 $12,608 $9845 Billings(in millions) $11.459 $10.868 $10.491 $9.605 $8,991 $8.552 $8.649 $8.170 $7.892 $6.825 Write-off°l°'d 0,19% 005% 0,10°% 0,08°Jolf 0,10% 008% 008% 0,13% 016% 0.14%I' Note: This write-off amount includes $9,733.37 for the Senior Citizens Center. The owner of the project declared bankruptcy. The write-off percentage would have been .11% without these accounts. \9602WROF.LST ACCOUNTS RECEIVABLE 1995 WRITE-OFF BAD DEBT LISTING: ACCOUNTS SIX MONTHS OLD AS OF 12/31195 • CUSTOMER CUSTOMER WRITE-OFF NUMBER NAME AMOUNT 19798-8 ADAMS, LUCINDA 150.28 17054-8 AVITIA, ELIBARDO 140,04 21183-9 BAKER, CRAIG 300.00 22233-1 BANYASZ-BINNS, CAROL 72.69 20012-1 BELL, ROBERT 67.52 20912-2 BELL, ROBERT 445A0 20369-5 BELOBERK, PETER 126.28 21592-1 BLEYLE, RYAN 350.75 21729-9 CARROLL, CHAD 53.62 21738-0 DERCOLE,JOEL 488,01 21039-3 DROST, MIKE& PATTY 167.21 21065-8 ENGELKEN, JENNIFER 575.10 4747-2 FELTS, DAN 236.33 1331-8 FINNEY& BROWN 238.09 20123-6 FLETCHER, RICK 151.37 19302-9 FOLLETTE, PATTY 266.22 20279-6 FROST, MARY 87.87 18286-5 GOMEZ, CARLOS 185.06 17863-2 HACKENBER, PATTI 170.83 19165-0 HAMMON, MARK 103,30 22221-6 ICAY, ERIC 53.23 21244-9 JOHNSON, BILL E 157.11 20920-5 KIRBIS, KAREN 32.72 21683-8 KRAMER, KEITH 250.50 • 17251-0 LIPTON, MIKE 1152.84 22222-4 MANN, CHRISTOPHER 101.04 18707-0 MARLEY, HEIDI 444.11 10300-2 MILLER,THOMAS 309.87 22015-2 MULHOLLAND,SHANON 96.79 20868-6 NEAFCY, KELLIE 34.45 21431-2 NUNEZ,ALFREDO 77.23 22032-7 PEDROZA, SUSANA 81.08 21322-3 QUINN, KELLYA 16.93 17861-6 RODRIGUEZ, CONRADO 22,48 15277-7 SALERNO, CHRIS 201.60 19188-2 SANCHEZ, RICHARD 130.99 19518-0 SCOTT, SHANNON 270.30 21689-5 SHAW, PAULA 99.45 20938-7 SIFRIT, DAN 519.05 18790-6 SIMON, DON 78.36 181-8 TRUCKEE SENIOR APTS 90.87 14689-4 TRUCKEE SENIOR APTS 2036.00 14690-2 TRUCKEE SENIOR APTS 346.68 14691-0 TRUCKEE SENIOR APTS 941.88 14692-8 TRUCKEE SENIOR APTS 1033.51 14693-6 TRUCKEE SENIOR APTS 949.48 14694 TRUCKEE SENIOR APTS 1011.97 14695-1 TRUCKEE SENIOR APTS 978,32 14700-9 TRUCKEE SENIOR APTS 1020.08 14701-7 TRUCKEE SENIOR APTS 648.90 14702-5 TRUCKEE SENIOR APTS 489.88 14703-3 TRUCKEE SENIOR APTS 119.71 21833-9 TRUCKEE SENIOR APTS 66.09 . 21889-1 TURNER, KEVIN D - 109.01 18369-9 WHAN, KIMBERLY 201.71 18550.19 1996 ACCOUNTS RECEIVABLE WRITE-OFFS - BAD DEBT LISTING . (Accounts six months old as of 6/30/96) TOTAL AMT FOR CUST # NAME _ W/O 17832-7 ALLEN, JEFFREY $150.62 22307-3 ALVAREZ, DAVID 149.46 20896-7 ANSLEY, MARK A 158.05 17915-0 BAEZA, RAMON 157.45 14860-1 BALL, KEN 74.00 23103-5 BALLOU, CAROLYN 48.82 19751-7 BINNS, LARRY 136.23 22318-0 BLEDSOE, TERELEN 27.61 15672-9 BRABANT, DEANNA 78.11 10812-6 BUTZIN, LETHA 19.90 1644-4 DEWARRAT, CLAUDE A 111.73 23195-1 KIRBY, KENNETH 2O.71 1808-5 KOWAL, CARL 73.48 20530-2 LAWHORN, STEPHANIE 282.85 19071-0 LEMAN, CHARLES 150.00 4530-2 LITCHIE, CHERYL 264.95 21538-4 MILLS, JOHN 66.61 19228-6 MULLEN, KIM 120.03 20182-2 PALMER, MARK 174.26 23473-2 PATA, THEODORE 491.90 21419-7 PERFORM. FUNKTION 194.59 22297-6 PERFORM.FUNKTION 146.85 2092-5 SABLE, PATTI 172.48 24358-4 SUTER, STACIE 41.17 22968-2 TURIELLO, ARTHUR 325.54 20686-2 URBAN, DERRICK 117.14 22439-4 WILKS, BRYAN 61.62 20873-6 WILSON, GARY 52.05 $3,868.21 • CREDIT BUREAU RECOVERIES FOR ACCOUNTS WRITTEN OFF PRIOR TO 6/30/96 RECOVERIES RECEIVED BETWEEN 6/30/96 AND 12/31/95 ACCT Cust# NAME W/O AMT PAYMENT CR BUR PAYMENT ADJ BAL NOTES W/O DATE CLOSE BAL FOR AMT FEE DUE PUD TO W/O DATE 22222 MANN, CHRIS 101.04 101.04 40.42 60.62 40.42 PIF 4/04/96 5/02/95 11991-7 PRATT, JOSEPH 176.52 143.56 71.78 71.78 104.74 PAR 2/11194 4/05/93 16408-7 FENLEY, RANDAL 363.17 36117 145.27 217.90 145.27 PIF 7/28/94 7/16/93 21183-9 BAKER, CRAIG 300.00 10.00 4.00 6.00 294 PAR 4/04/96 1/03/95 17416-9 ADAMS, LUCINDA 150.28 150,28 60.11 90.17 60.11 PIF 4/04/96 2/10/95 17490-4 GREENE, DARLENE 617.68 617.68 247.07 370.61 247.07 PIF 2/11/94 2/16/93 368-1 SAYLOR, DEBORAH 30.26 30.26 15.13 15.13 15.13 PIF 7101/88 7/08/87 TOTAL 1738.95 1415.99 583.78 832.21 906.74 1988 15.13 1994 660.29 1996 156.79 TOTAL 832.21