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HomeMy WebLinkAbout1996-08-07 Min - Board REGULAR MEETING August 7, 1996 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party pon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:10 PM in the TDPUD Board Room by President Hemig. ROLL CALL: Directors Joe Aguera, Bob Jones, James Maass, Patricia Sutton and Ron Hemig were present. EMPLOYEES PRESENT.- Mary Chapman, Susan Craig and Kathy Neus were present. CONSULTANTS PRESENT: Engineering Consultant Keith Sauers; Attorney Steve Gross. OTHERS PRESENT: There were no others present in the audience. PUBLIC INPUT Town snow advisory committee Director Maass reported that he volunteered to serve on the snow advisory committee and recently attended a meeting called by Tom Covey, Truckee director of public works. The meeting concerned the possibility of contracting snow removal in certain subdivisions. There were only two private citizens on the committee- the rest were snow removal contractors. During the meeting, several of the contractors present were critical of the TDPUD, especially the water crew. Although he is participating as an average citizen on this committee, he would like to gather information about the PUD practices that were criticized and present them at the next advisory meeting (scheduled for August 20). The Board had no objections. Acting General Manager President Hemig advised that Mary Chapman is Acting General Manager in Peter Holzmeister's absence. Mr. Holzmeister is on vacation and will return August 12. DONNER TRAILS AND TAHOE DONNER PHASE 3 PROJECT-APPROVAL OF CONTRACT CHANGE ORDER NO. 1 -APPROVAL OF PAYMENT TO THE TOWN IN LIEU OF PAVING The Town is planning to repave streets in Tahoe Donner this year including some of the streets on which the District is replacing water pipeline (Falcon Point and Bennett Flat). Discussion has taken place regarding the PUD making a monetary contribution to the Town's paving project in lieu of paying the District's contractor to do paving restoration. Instead of providing three inches of asphalt over eight inches of aggregate base as surface restoration, the District will provide eleven inches of aggregate base and contribute $19,916 towards the Town's paving project. The District will be responsible for its work; the Town will be responsible for the work it performs. Director Maass moved, and Director Jones seconded, that the Board approve Pipeline 8/7/96 Page 1 ® Replacement Project- Donner Trails and Tahoe Donner Phase 3 Contract Change Order No. 1 submitted by Manuel Bros., Inc. For placement of eleven inches of aggregate base with no paving as alternative surface restoration. The actual amount is to be determined at project completion. ROLL CALL: all Directors, aye. SO MOVED. Director Aguera moved, and Director Maass seconded, that the Board authorize forwarding the letter of agreement to the Town of Truckee for its consideration of an in-lieu of paving contribution of $19,916 toward the paving of Falcon Point Place and Bennett Flat Road. ROLL CALL: all Directors, aye. SO MOVED. HIRSCHDALE WATER TREATMENT PLANT PROJECT-APPROVAL OF CONTRACT CHANGE ORDER- RESOLUTION ACCEPTING THE PROJECT AND DIRECTING THE FILING OF THE NOTICE OF COMPLETION Work is complete on the Hirschdale water treatment facilities project. The contractor has provided on-site start-up and training and the plant is operational. The project came in $4,000 under the contract price.) Contract Change Order No. 3 is the close out change order covering miscellaneous items encountered during project construction. Director Maass moved that the Board approve Contract Change Order No. 3 presented by Schott Construction in the amount of$1,366 on the Hirschdale water treatment facilities project; seconded by Director Aguera. ROLL CALL: all Directors, aye. SO MOVED. Director Maass moved, and Director Aguera seconded, that the Board adopt Resolution No. 9625 accepting the Hirschdale water treatment facilities project as complete and directing the filing of the Notice of Completion. ROLL CALL: all Directors, aye. SO RESOLVED. It was decided to schedule a dedication of the treatment plant; Keith Sauers will follow up with appropriate arrangements and invitations. APPROVAL OF AMENDMENT TO THE DISTRICT'S LEASE WITH THE TOWN OF TRUCKEE FOR AIR CONDITIONING After adjourning to view the recently installed air conditioning units, the Board discussed the amended lease between the District and Town of Truckee. Director Maass moved that District staff work with the Town to come up with what the experts (insurance carrier and manufacturer representatives) determine to be a safe barrier/screen shielding the units. The motion was seconded by Director Jones. ROLL CALL: all Directors, aye. SO MOVED. AUTHORIZATION FOR SAVERS ENGINEERING TO PERFORM ENGINEERING SERVICES IN RELATIONSHIP TO THE REPAVING OF THE DISTRICT'S PARKING LOTS AND YARD The District parking lots and yard are in need of repaving and funds have been allocated in the 1996 budget. Sauers Engineering has provided a proposal in the amount of$9,000 to perform 1) a thorough investigation of the existing pavement structural section and subgrade to determine the appropriate method of repair to insure the longevity of the surface restoration; 2) an environmental review; 3) project design; 4) contract bidding, and 4) construction engineering and inspection. 8/7/96 Page 2 ® After discussion, Director Maass moved that Sauers Engineering be authorized to provide engineering services for repaving the parking lots and yard at the District complex as described in their July 26, 1996 proposal at a cost of$8,500, Environmental review in the amount of$500 is to be eliminated. Director Jones seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. AUTHORIZATION TO TRANSFER COP FUNDS TO THE WATER DEPARTMENT GENERAL FUND The Board examined a listing of expenditures that were made during 1996 for the Ponderosa hydro upgrade. The project was funded from the COP proceeds and with this proposed transfer, all funds will have been spent. Director Maass moved, and Director Jones seconded, that the Board authorize staff to transfer from the 1991 Water System Improvement Project, Certificates of Participation Acquisition Fund, $6,626.20 and reimburse the Water Department General Fund. SO MOVED unanimously. AUTHORIZATION TO EXECUTE DOCUMENTS WITH MUNICIPAL SERVICES GROUP FOR THE FINANCING OF THE COMPUTERIZED ELECTRIC SCADA SYSTEM, ELECTRIC METERS AND KNUCKLE BOOM FLATBED TRUCK The Board reviewed the documents prepared for financing the computerized electric SCADA system, the electric meters and the knuckle boom flatbed truck and the opinion letter prepared by Attorney Gross. The District will finance a total of$557,000 for six years at an interest rate of • 5.98%. The monthly payment will be $9,271.59. Director Maass moved, and Director Aguera seconded, that the Board adopt Resolution No. 9624 approving the agreement to acquire equipment. ROLL CALL: all Directors, aye. SO RESOLVED. RE-APPOINTMENT OF DIRECTORS TO TDPUD FINANCING CORPORATION The annual meeting of the Truckee Donner PUD Financing Corporation was held July 31. Bruce Turner's and Sharon Gutierrez's terms expire on August 21, 1996. They are interested in serving another four year term as directors. Director Aguera moved that the Board re-appoint Bruce Turner and Sharon Gutierrez to serve as directors of the Truckee Donner Public Utility District Financing Corporation until August 21, 2000. The motion was seconded by Director Jones. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION AND POSSIBLE APPROVAL OF MINUTES OF JULY 3, 1996 Director Jones moved, and Director Aguera seconded, that the Board approve the minutes of July 3, 1996 as presented. ROLL CALL: all Directors, aye. SO MOVED. MONTHLY TREASURER'S REPORT-APPROVAL OF DISBURSEMENTS-ACCEPTANCE AND APPROVAL OF MONTHLY REPORT Director Maass moved that the Board approve the disbursements and accept and approve the Treasurer's report for the month ended June 30, 1996; seconded by Director Aguera. ROLL CALL: Aguera, Jones, Maass and Hemig, aye; Sutton, no. SO MOVED. 8/7/96 Page 3 ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 8:31. TRUCKEE DON R PUBLIC UTILITY DISTRICT J. n emig, Presi ant Prepared b Susan M. raig, Deputy District Clerk smc W7196 Page 4