Loading...
HomeMy WebLinkAbout1996-03-06 Min - Board • REGULAR MEETING March 6, 1996 In accordance with District Code Section 2.0&010. the TDPUD minutes are action only minutes All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:05 PM in the TDPUD Board Room by President Hemig. ROLL CALL: Directors Joe Aguera, Bob Jones, James Maass, Patricia Sutton and Ron Hemig were present. EMPLOYEES PRESENT. Susan Craig, Peter Holzmeister, Kathy Neus and Dave Rully. CONSULTANTS PRESENT. Attorney Steve Gross; Consulting Engineer Keith Sauers. OTHERS PRESENT.- No others were present in the audience. PUBLIC INPUT The General Manager advised that Mary Chapman had outpatient surgery on Monday and is doing very well. She expects to be back at work on a part time basis as early as March 11. • The Chairman noted that the second Board meeting in February(scheduled for February 21) was cancelled due to a combination of poor health on the part of several Directors and bad weather. TOWN MEETING REGARDING THE PROPOSED RAILROAD MERGER AND RELATED MITIGATION MEASURES Director Sutton moved that the Board add an item relating to the proposed railroad merger that will be discussed at the Town Council meeting on March 7. The matter arose after the TDPUD agenda was finalized. The motion was seconded by Director Maass. ROLL CALL: all Directors, aye. SO MOVED. Director Sutton noted that a railroad merger and the resultant increase in traffic would tie up a vital intersection, interfere with the TDPUD being able to serve its customers and be detrimental in emergency situations. She moved that the Board direct Manager Holzmeister to attend the March 7, 1996 Town Council meeting to represent the District's interests; seconded by Director Maass. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF A RESOLUTION APPROVING SPECIFICATIONS AND AUTHORIZING STAFF TO ADVERTISE FOR BIDS FOR THE FOLLOWING VEHICLES: TWO 314 TON FOUR WHEEL DRIVE PICK-UP TRUCKS; ONE 314 TON FOUR WHEEL DRIVE PICK-UP TRUCK WITH SERVICE BODY Funds have been set aside in the 1996 budget for purchase of a service truck and two 314 ton pick-up trucks. After reviewing the draft, Director Maass moved that the Board adopt Resolution No. 9607 approving specifications and calling for bids to be opened on April 2, 1996. The motion was seconded by Director Jones. ROLL CALL: all Directors, aye. SO RESOLVED. 316196 Page l . CONSIDERATION OF A RESOLUTION APPROVING PLANS, SPECIFICATIONS AND CONTRACT DOCUMENTS AND ISSUING A CALL FOR BIDS FOR THE TAHOE DONNER PIPELINE REPLACEMENT PROJECT Sauers Engineering has prepared plans, specifications and contract documents for the 1996 pipeline replacement contract. The scope of work will include approximately 17,000 lineal feet of six and eight inch pipeline, 293 replacement services, five pressure reducing stations and related work in Donner Trail Subdivision and Tahoe Donner. Based on the estimated construction cost, there are not sufficient funds to do work at Mougle, Sitzmark and part of Heidi, so that work has been included as deductive alternates on the bid schedule. The preliminary engineer's estimate of construction cost is $1,650,617. Director Jones moved, and Director Maass seconded, that the Board adopt Resolution No. 9608 approving plans, specifications and contract documents and issuing a call for bids on the 1996 Pipeline Replacement Project, Tahoe Donner and Donner Trails Subdivision. The bid opening date is scheduled for 2:00 PM on April 9, 1996 but may be delayed depending on winter weather conditions. ROLL CALL: all Directors, aye. UNANIMOUSLY CARRIED. CONSIDERATION OF A STAFF REPORT REGARDING FUNDING OPTIONS FOR THE PLANNING STUDY BEING PREPARED BY SAUERS ENGINEERING At the February 7 Board meeting, the Board authorized Sauers Engineering to proceed with work on updating the District's water master plan, generating a response to Nevada and Placer County • LAFCOs, and updating water facilities fees. The total consulting budget for the work is $72,370. Budgeted is $30,000, leaving a shortfall of$42,370. A portion of the work to be performed benefits the electric utility. The scope of work includes $26,920 to generate a response to the LAFCOs. Director Sutton moved, and Director Maass seconded, that half the amount of the shortfall be allocated to the electric utility since the District's sphere of influence includes the electric utility, and that funds from the pre-AB 1600 water facilities fees be utilized for the water portion of the shortfall. ROLL CALL: all Directors, aye. SO MOVED. HIRSCHDALE WATER TREATMENT FACILITIES - CONSIDERATION OF CONTRACT CHANGE ORDER NO. 1 FOR A DECREASE IN THE CONTRACT AMOUNT The proposed change order includes two deductions from the contract. The first is elimination of paving around the treatment building and the second is a substitution proposed by the contractor for the filtration plant. Director Maass moved, and Director Jones seconded, that the Board approve Contract Change Order No. 1 submitted by Schott Construction on the Hirschdale Water Treatment Facilities Project for a decrease in the amount of$7,340. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF A PROPOSAL FROM WHITFiELD A. RUSSELL TO PROVIDE SERVICES RELATING TO FERC DOCKET ER 95-808 AND EC 94-23 • The Board considered Whitfield Russell's proposal to analyze the effect of the Washington Water Power and Sierra Pacific Power Company merger upon the District's cost of wholesale power and transmission access and costs and development of proposed merger conditions. Thereafter, 316196 Page 2 • Director Maass moved that the Board authorize Whitfield A. Russell to provide services relating to FERC Docket ER 95-808 and EC 94-23 at a cost of up to $50,000; seconded by Director Jones. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF A PROPOSAL TO REFINANCE THE 1991 CERTIFICATES OF PARTICIPATION There is a potential for the District to save approximately$28,000 per year in water debt through refinancing the 1991 COP issue. The Board briefly reviewed the refinancing analysis from Rauscher Pierce Refsnes and the bond counsel agreement prepared by Brown and Wood. Director Maass moved that the Board approve the proposals of both Rauscher Pierce Refsnes and Brown & Wood to refinance the 1991 Certificates of Participation. The motion was seconded by Director Aguera. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF INCREASING THE MINIMUM WATER DEPOSIT AND AMENDING TDPUD CODE SECTION 5.01.040.1(B), MINIMUM DEPOSITS The Board briefly reviewed the proposed change to the minimum deposit policy and asked that other provisions of the policy be reviewed to determine whether further amendments are necessary. Suggestions are to be brought back to the Board for consideration. CONSIDERATION OF NEVADA COUNTY LAFCo BILLING • The Board considered the August 31, 1995 billing from Nevada County LAFCo relating to the Gooseneck annexation issue. Director Maass moved, and Director Aguera seconded, that payment be approved with the exclusion of two items, the 619195 and 7117195 charges. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION AND POSSIBLE APPROVAL OF MINUTES OF JANUARY 3, JANUARY 17 AND FEBRUARY 7, 1996 Director Maass moved, and Director Aguera seconded, that the Board approve the minutes of February 7, 1995 as presented. ROLL CALL: all Directors, aye. SO MOVED. MONTHLY TREASURERS REPORT - APPROVAL OF DISBURSEMENTS - ACCEPTANCE AND APPROVAL OF MONTHLY REPORT Director Maass moved, and DirectorAguera seconded, that the Board approve the disbursements and accept and approve the Treasurer's report for the month ended January 31, 1996. ROLL CALL: Aguera, Jones, Maass and Hemig, aye; Sutton, abstain. SO MOVED. DISCUSSION OF DRAFT AMENDMENTS TO DISTRICT FINANCE POLICIES The General Manager distributed draft revisions to the District finance and accounting policy. The new draft contained revisions based on comments made by Directors at the January 17, 1996 workshop. There was consensus that the Board would like the draft policy listed as an action item at a future business meeting. MONTHLY STAFF REPORTS 316196 Page 3 . Monthly staff reports were reviewed. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at approximately 9:55 PM. TRUCKS DONNEf? PUBLIC UTILITY DISTRICT J. RokHe4rnig, Presid t Prepared by Susan M. Craig, Deputy District Clerk smc • 316196 Page 4