The URL can be used to link to this page

Home My WebLink About1996-01-17 Min - Board (8) Truckee Donner Public Utility Soard of Directors . Joseph R.Aguera J. Ronald Hamig Business Office Planning Services Robert A.Jones 4 (916)587-3896 (916) 567-3944 FAX{916)567-5056 .lames A. Maass Patricia S. Sutton REGULAR WORKSHOP MEETING General Manager 7:00 PM, Wednesday, January 17, 1996 Pete,t. Holzmelster TDPUD Board Room AMENDED AGENDA 1. Call to order 2. Roll call 3. Public input - 7:00 PM(or as soon thereafter as possible)Any member of the audience desiring to address the Board regarding a matter on the agenda is welcome to do so. Matters not specifically listed on the agenda may be brought up under public input. ACTION ITEMS 4. Consideration of a policy stating the intent of the District to implement a new meter reading technology 5. Consideration of a resolution dispensing with bidding on upgrading of existing meter reading hardware and software to accommodate new meter reading technology • 6. Consideration of a resolution calling for bids for ERT programmable computer boards for conversion of existing meters WORKSHOP ITEMS 7. Discussion of draft personnel policies and procedures 8. Discussion of draft finance and accounting policies and procedures 9. Monthly staff reports ADJOURNMENT NOTE: The complete packet of material relating to the agenda is available for review at the PUD office and at the Truckee Library Posted and rr�Qi7ad on January 12, 1996 Susan M. Craig, Deputy District Clerk Post Office Box 309 11570 Donner Pass Road Truckee, California 96160 Truckee Donner Public Utility District Board of Directors • Soseph R.Aquera J. Ronald Hemig '6 Business Office Planning Services Robert A.,tones (916) 587-3896 (916)587-3944 FAX(916)587-5056 dames A. Maass Patricia S.Suiton REGULAR WORKSHOP MEETING General Manager 7:00 PM, Wednesday, January 17, 1996 Peter L. Holzmelster TDPUD Board Room AGENDA 1. Call to order 2. Roll call 3. Public input - 7:00 PM(or as soon thereafter as possible)Any member of the audience desiring to address the Board regarding a matter on the agenda is welcome to do so. Matters not specifically listed on the agenda may be brought up under public input. ACTION ITEMS 4. Consideration of a policy stating the intent of the District to implement a new meter reading technology 5. Consideration of a resolution dispensing with bidding on upgrading of existing meter reading hardware and software to accommodate new meter reading technology • 6. Consideration of a resolution dispensing with bidding onacquisition of ERT programmable computer boards for conversion of existing meters WORKSHOP ITEMS 7. Discussion of draft personnel policies and procedures 8. Discussion of draft finance and accounting policies and procedures 9. Monthly staff reports ADJOURNMENT NOTE. The complete packet of material relating to the agenda is available for review at the PUB office and at the Truckee Library Posted and pribiled on,January 12, 1996 Susan M. Craig, Deputy District Clerk v' Post Office Box 309 11570 Donner Pass Road e Truckee, California 96160 REGULAR MEETING January 17, 1996 In accordance with District Code Section 2.08.010_ the TDPUD minutes are action only minutes All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:02 PM in the TDPUD Board Room by President Hemig. ROLL CALL: Directors Joe Aguera, Bob Jones, James Maass, Patricia Sutton and Ron Hemig were present. EMPLOYEES PRESENT.- Mary Chapman, Susan Craig, Peter Holzmeister, Kathy Neus and Bob Quinn. CONSULTANTS PRESENT. Attorneys Christina Bark and Steve Gross. OTHERS PRESENT. No others were present in the audience. PUBLIC INPUT There was no public input CONSIDERATION OF A POLICY STATING THE INTENT OF THE DISTRICT TO IMPLEMENT A NEW METER READING TECHNOLOGY At the last workshop, the Board discussed implementing new meter reading technologies as they are developed and become cost effective and practical for the District. It was suggested that the Board consider adopting a policy stating the intent of the District to follow a phased-in approach to implementing meter reading technologies. The Board reviewed the draft policy and an automated meter reading cost analysis. Thereafter, Director Maass moved, and Director Jones seconded, that the Board adopt Resolution No. 9602 adopting a policy authorizing implementation of automatic meterreading technology. ROLL CALL: Aguera, Jones, Maass, Sutton and Hemig, aye. SO RESOLVED. CONSIDERATION OF A RESOLUTION DISPENSING WITH BIDDING ON UPGRADING OF EXISTING METER READING HARDWARE AND SOFTWARE TO ACCOMMODATE NEW METER READING TECHNOLOGY The Board has expressed their desire to proceed with upgrading the District's meter reading system to newer technology. In order to be able to do so, it is necessary to upgrade the District's existing hand held meter reading devices to include a radio antenna and other hardware which will allow the devices to read meters by radio wave. Additionally, it will be necessary to upgrade the existing software to accommodate the new method of reading. The equipment is provided by • Itron. The software is a combination of Itron software and interface software provided by OrCom Systems, who provides all of the District's current software for meter reading, billing and accounting functions. 1/17/96 Page 1 The District's meter reading function has been converted to the current OrCom software and Itron hardware systems at great expense to the District. Converting all of these software packages to another vendor's hardware and/or software system would not be desirable and would be very costly to the District. After some discussion, Director Jones moved that the Board adopt Resolution No. 9603 directing that competitive bidding be dispensed with in connection with upgrading the District's existing hardware and software in order to accommodate changes in electric metering equipment. The motion was seconded by Director Aguera. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OF A RESOLUTION CALLING FOR BIDS FOR ERT PROGRAMMABLE COMPUTER BOARDS FOR CONVERSION OF EXISTING METERS The District started to purchase residential meters during 1995 that were "ERT ready." These meters are set up from the factory to receive the electronic ERT modules. So far, 576 of the Landis & Gyr type MX ERT ready meters have been purchased. An expenditure in the amount of$42,000 has been approved in the 1996 budget for purchase of ERT retrofit kits. Director Jones moved, and Director Maass seconded, that the Board adopt Resolution No. 9604 issuing a call for bids for ERT modules for automated metering and that the bid opening date be scheduled for Tuesday, February 6, 1996. ROLL CALL: all Directors, aye. SO RESOLVED. • DISCUSSION OF DRAFT PERSONNEL POLICIES AND PROCEDURES The General manager made a presentation regarding personnel policies dealing with equal employment opportunity, discrimination and harassment, a drug free work place, and drug and alcohol testing. There was considerable discussion regarding the drug free work place and drug and alcohol testing policies, and the matter was returned to staff for additional analysis. In particular, there was concern regarding the requirements of the U.S. Department of Transportation for testing of truck drivers. There was consensus that the policies relating to equal employment opportunity and discrimination and harassment should be listed on the next meeting agenda for formal adoption. DISCUSSION OF DRAFT FINANCE AND ACCOUNTING POLICIES AND PROCEDURES The General Manager presented a draft revision to the District finance and accounting policy. There was a lengthy discussion and the Board did not complete review of the entire document. The Manager was asked to list this matter for discussion at a future workshop to complete the review MONTHLY STAFF REPORTS Monthly staff reports were reviewed. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 10:15 PM. 1/17196 Page 2 . TRUCKE DONNED PUBLIC UTILITY DISTRICT 1 f J. Ro Hemig, President Prepared by Susan M. Craig, Deputy District Clerk SmC 1/17/96 Page 3 RESOLUTION NO. 9602 OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT ADOPTING A POLICY AUTHORIZING IMPLEMENTATION OF AUTOMATIC METER READING TECHNOLOGY WHEREAS the District bills it customers for electricity on the basis of meter readings, and reads in excess of eight thousand meters each month; and WHEREAS the speed and accuracy of reading meters is important to the District billing system; and WHEREAS new technologies have been developed which permit the reading of meters quickly and accurately and the cost of implementation of these technologies has been reduced in recent years making it financially feasible to use them in this District; and WHEREAS it is anticipated that meter reading technologies will continue to evolve and improve in the future such that other opportunities for cost effective, accurate meter reading will become available, and WHEREAS it is in the interest of this District to make use of technologies that permit it to work efficiently, saving rate payers' money; NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. It is the policy of this District to implement advanced meter reading technologies as they are developed and become available at a cost that provides an advantage for District ratepayers. 2. The General Manager is directed to set up a procedure whereby this District remains informed regarding developments in meter reading technologies. 3. As new technologies become available at advantageous prices, the General Manager is directed to include the cost of converting to said new meter reading technologies in the appropriate annual budget for consideration by the Board of • Directors. . PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the 17th day of January 1996 by the following roll call vote: AYES: Aguera, Jones, Maass, Sutton and Hemig. NOES: None. ABSENT. None. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By. ,r • Z— Peter L. Holzm'eiste , Clerk of the Board ATTEST Susan M. Craig, Deputy Distif& Clerk • • RESOLUTION NO. 9603 ' OF THE TRUCKEE DONNER' PUBLIC UTILITY DISTRICT DIRECTING THAT COMPETITIVE BIDDING'' BE DISPENSED WITH IN CONNECTION WITH UPGRADING THE DISTRICT'S EXISTING HARDWARE AND SOFTWARE IN ORDER TO ACCOMMODATE CHANGES IN ELECTRIC METERING EQUIPMENT WHEREAS, the District purchased new meterreading hardware from Itron and upgraded its meter reading software provided by OrCom Systems, Inc. in 1992; and WHEREAS, the District purchased an IBM AS400 computer system in 1993 and at the same time purchased software, training and support services from OrCom Systems, Inc.; and WHEREAS, the District has decided that it is cost effective to implement new meter reading technologies; and WHEREAS, implementing new meter reading technologies will require modification to the District's existing meter reading hardware and software and training of staff to run the modified hardware and software provided by Itron and OrCom Systems, Inc.; and • WHEREAS, the District's meter reading function has been converted to the current OrCom software and Itron hardware systems at great expense to the District; and WHEREAS, converting all of these software packages to another vendor's hardware and/or software system would not be desirable and would be very costly to the District, and WHEREAS, due to the facts set forth above, competitive bidding would be unavailing and would not produce an advantage to the District and the advertising for competitive bids would not produce an advantage to the District and would be undesirable; and WHEREAS, various California court decisions, including Graydon v. Pasadena Development Agency 104 C.A. 3d 631 (1980), hold that if the subject of a contract is such that competitive proposals would be unavailing or would not produce an advantage and the advertisement for competitive bids would thus be undesirable or impractical, a public agency may dispense with competitive bidding; and WHEREAS, Public Utilities Code Section 20206.4 generally requires that the District seek competitive bids in connection with the purchase of goods; and WHEREAS, the District finds that the computer hardware, software and support services more nearly resembles a special service, for which no competitive bidding is required, as opposed to a "good,` and • WHEREAS, the Public Utilities Code Section 16034 and Government Code Section 53060 provide that the District may, without competitive bidding, contract for special services and advice in financial, economic, accounting, engineering, legal, administrative and professional matters if such persons are specially trained and experienced and competent to perform the special services required; NOW, THEREFORE, BE IT RESOLVED by the Board of Directors that for the reasons set forth above, the District finds that competitive bids for the upgrade of existing meter reading hardware and software would be unavailing and would not produce an advantage to the District and the advertisement for competitive bids would not produce an advantage to the District and would be undesirable and costly. BE IT FURTHER RESOLVED that the District finds that upgrading existing meter reading hardware, software and support services more nearly resembles a special service, for which no competitive bidding is required, as opposed to a "good." PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the 17th day of January 1996 by the following roll call vote: AYES: Aguera, Jones, Maass, Sutton and Hemig. NOES: None. ABSENT. None. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By. Peter L. Holzmeister, Clerk of the Board • ATTE Susan M. Craig, Deputy District CI k RESOLUTION NO. 9604 OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT ISSUING A CALL FOR BIDS FOR ENCODER RECEIVER TRANSMITTERS WHEREAS, the Board of Directors of the Truckee Donner Public Utility District has determined the need to purchase encoder receiver transmitters; and WHEREAS, funds have been set aside in the 1996 budget for purchase of the ERTs NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Truckee Donner Public Utility District does hereby authorize the President to issue a call for bids based on the District's specifications, and that the date and time of the bid opening will be 2:00 PM on Tuesday, February 6, 1996. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a regular meeting thereof duly called and held in the District on the 17th day of January 1996 by the following roll call vote: AYES: Aguera, Jones, Maass, Sutton and Hemig. NOES: None. ABSENT: None. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By Peter L. Holzmeister, District Clerk ATTES j r Susan M. Craig, Deputy Distdct Clerk smc • TDPUD STAFF REPORT January 12, 1996 TO: Board of Directors FROM: Peter L. Holzmeister, General Manager SUBJECT: Manager's report AGENDA # 9 Much has happened since my last staff report to you. Following is a brief outline. 1. We completed work on the 1996 budget. It was presented to the Board, a workshop was conducted, a public hearing was conducted, the budget and a water rate increase were adopted. 2. 1 have drafted a letter to go to all of our customers in the bill that contains the water rate increase explaining to them a number of water issues. We are trying to anticipate the kinds of questions that customers may have about water rates and provide answers. • 3. I attended a public hearing at Placer County Water Agency regarding their plans to initiate a groundwater management plan. 4. I have worked with Michael Vergara of the DeCuir and Somach firm regarding the Lawrence Baker law suit. 5. 1 have worked with Mary Chapman, Steve Gross and Christina Bark regarding draft personnel and finance policies for presentation to the Board. 6. 1 have worked with a committee of TROA participants to develop well standards language and a position on the storage of Truckee River Basin surface water. 7. 1 worked on the parking lot issue. 8. 1 am working with West Tech on the evaluation of contaminated soil at the District headquarters building. 9. 1 am working with Bob McDiarmid and Lisa Dowden regarding FERC issues. 10. l am working with staff to implement the 1996 budget and get our projects lined up. 11. l am beginning to work with Keith Sauers regarding sphere of influence issues and the update of our master plans. 1 Z I am working with IBEW on revision of job descriptions so we can implement efficient work practices. 13. There are always lost work days during the holiday season; that is past us now. PLH/smc • Truckee Donner Publictilt in Board of Directors Joseph R.Aguera J. Ronald Hornig Business Office Planning Services Robert A. amen (916)587-3896 (916) 587-3944 FAX(916)587-5056 James A. Maass Patricia S_Sutton General Manager Peter L. Hoizmeister ADMINISTRATIVE SERVICES: JANUARY, 1996 STAFF REPORT Submitted by Mary Chapman, January 12, 1996 CUSTOMER SERVICE: Activity has slowed down in Customer Services to a normal daily workload. The staff is working to catch up on their filing that accumulated during the busy period. The electronics funds transfer service is now under way. We currently have over 600 customers signed up on the service. BILLING: . Billing is current. ACCOUNTING: Accounts payable and payroll are current. We are working on the financial reports for December. Two members of the audit team from Arthur Andersen & Company will be here on Monday to discuss the details of the upcoming audit. Our department will be very busy during the next month closing out all of the records for 1995 and preparing for the audit. PERSONNEL: We have hired a new employee to work in the Customer Service area. Her name is Cathy Moore. She will begin work on January 31, 1996. She will be trained on all areas of customer service. We hope to have her up to speed when the construction season starts to pick up. 0196MOLY.RPT Post Office Box 309 11570 Donner Pass Road s Truckee, California 96160 STAFF REPORT January 11, 1996 • To: Board of Directors From. Bob Quinn, Electric Superintendent Subject: December Activity Report AGENDA ITEM December was a month that tested the strength of the electrical system. Good weather was generally the rule however, on December 11 th and 12th a wind storm with winds exceeding 120+ mph struck the area. The following problems were experienced: At the west end of Donner Lake, green trees fell through lines and homes. The TDPUD was fortunate in that no poles or hardware was damaged and only a couple of spans of wire required repair or replacement. Along Deerfield Drive a tree fell into the lines causing a short outage to a limited amount of customers until the crew could remove the tree and re-energize the line. The major problem to the TDPUD occurred at 3:46 AM, Dec 12th, when vw lost our • transmission service from Sierra Pacific. This resulted in the loss of transmission to our Donner Lake and Tahoe-Donner substations resulting in an outage to approximately 5,000 of our customers. Due to the problems PG&E was experiencing on the west side of the summit, transmission service could not be picked up from that source. Our crews then began to transfer those customers to our Truckee and Martis stations and at approx. 8:00 AM all customers were picked up through altemate circuitry. Through-out the day loads were continually monitored and transferred to circuits which, at that particular time of day, appeared more stable and reliable. At approx. 2PM that afternoon, the feed to Martis substation was lost as a result of a slide near Squaw Valley and Hwy 89. Fortunately, we were able to go back to our nom7al feed to Tahoe- Donner and again transfer load, this time from Martis to Truckee, Tahoe-Donner, and Donner Lake substations. By that same evening all circuits had been retumed to normal and no customers were without power. As a result of constructing ties between circuits and stations these past several years, extended outages during this storm were kept to minimum. While l do not have an accounting of the damage to Sierra's facilities l do have information on the severity of the storm to PG&E's. At one point in time PG&E had 1.72 million customers without power and 2 million calls trying to come in on their phone system. They lost 40 transmission towers and over 1500 wood poles with 9000+ spans of wire down. 943 transformers were lost Considering the severity, vt were extremely fortunate. On Dec 15th, the evening of the TDPUD awards dinner, a tree fell through the line feeding iCoachland Mobile Home Park. Tiara poles and related facilities had to be replaced. Again, the availability of a tie between circuits prevented an extended outage to those customers in the Prosser Heights and Prosser Lakeview areas. In addition to the emergency work, crews also perfom-ied the following tasks: Replaced a deteriorated pole on the airport beacon secondary line above Prosser • Heights At customer request, relocated a primary pole on Whiskey Jack in Prosser Lakeview Installed a new 3 phase, pole mounted switch at Northwoods and Donner Pass Rd. to facilitate transferring load Installed two new poles and related hardware and conductors near the cemetery Installed disconnects on the Truckee Grcuit#5 line south of the Coachland tap to facilitate isolating that section of line during emergencies Installed a padmount transformer, underground conductor, and riser to feed the Martis Townhouses. This project is not complete as the secondary lines will have to be installed when the developer is ready Installed a transformer and pad at the Tahoe-Donner maintenance building. This project should be completed, depending on the developer in January. 25 services were completed and 22 underground facility locates were completed supported the water dept. in troubleshooting problems on the water SCADA system at • Sierra Meadows booster station and tank completed pump performance testing of booster pumps at the Airport, Northside, Southside, Armstrong, Sierra Meadows, Martis Wbods, and Donner Creek wells and booster stations. removed idle equipment from the Airport pump station, repaired the Airport totalizer installed new electrical components at Ponderosa Hydro replaced a transducer at the Innsbruck Booster station started replacement of the open-wire secondary system at the west end of Donner Lake, this is being done to upgrade old,deteriorated facilities and to reduce the need to trim trees in the area. During December, the District saved $12,423.69 by utilizing our power purchase agreement with NCPA. Please reference Steve Hollabaugh's attached memorandum. At this time, good vieather is allowing the crews of this department to focus on projects that had been on hold for quite some time because of the development workload. Maintenance is being performed on the system at numerous locations and, if the weather holds, we will begin some of the budgeted projects in January. MEMORANDUM TO: Bob Quinn, Electric Superintendent FROM: Stephen Hollabaugh, District Electrical Engineer SUBJECT: December Purchased Energy Report DATE: January 4,' 1996 Bob, During December, the District saved$12,423.69 by buying energy from NCPA. Below is a brief outline of the energy the District purchased from NCPA for the Months of April through December and Year to Date from April . In December, the transmission system was constrained. If you have any questions, please don't hesitate to ask. Energy Purchase Data. Month Total Energy NCPA Energy .NCPA of Total • Purchased(KK" (KV" Energy Apr. thru Sept. 50,086,321 15,552,000 31.1% October 8,391,818 5,724,000 68.2•� November 8,530,556 2,047,000 24.0% December 10,907,851 2,219,000 20.3% Total April to Date 77,916,537 25,542,000 32.8% nergy Cbst Dffff. Month Sierra Pac. Sierra Pac. NCPA Savings to Total Energy Energy Energy Bill District Charge ($) Charge Credit for Energy April thru $1,218,823 $ - 193,563 $153,913 $39,470 1,179,353 August September $233,680 $421,763 $107,112 $ 14,660 $219,029 October $243,363 $-115,992 $94,287 $ 21,705 $221,658 November $247,386 $ -41,482 $ 33,368 $ 8,114 $239,272 December $316,328 $ -44,968 $ 32,535 $ 12,433 $303,895 Year to $2,259,580 $ -517,588 $421,215 $ 96,382 $2,163,207 Date TDPUD STAFF REPORT January 9, 1996 TO: Board of Directors FROM: Kathy Neus,'Support Services?Manager SUBJECT: December Staff Report AGENDA # PURCHASING AND WAREHOUSING 1. Things are slow right now. Staff is trying to keep up on housekeeping items and do any rearranging of material now. There is still an occasional job requiring material to be staged. VEHICLE MAINTENANCE 1. The rental loader was stopped at another surprise inspection station; there were no problems. We learned that the District's backhoe was missing a license plate. Also, we were informed that there is no longer an "exempt"status for certain vehicles. . 2. Tom is staying busy with service inspections and required maintenance. There have been plenty of minor repairs....They seem to come in bunches. 3. Additionally, Tom is working on putting together information for the bid documents for new pick-up trucks. BUILDING AND GROUNDS MAINTENANCE 1. The heavy rains caught us by surprise. The roof maintenance performed during the summer helped, but leaks we never saw before appeared. 2. Over the Christmas holiday weekend, one of the propane tanks ran out. Deodorant was released and Sierra Superstop notified the Fire Department. I was contacted by the on-call electric personnel. In turn, 1 called the propane company who filled the tanks. All was well after that. METER READERS 1. The Meter Readers are continuing to enjoy the nice weather, 9,390 meters were read; 489 service reports completed and 129 non- payment notices delivered. 2. The nice weather has also allowed Bev to continue checking meter problems found in the field instead of waiting for summer. KN/smc . TRUCKEE DONNER PUBLIC UTILITY DISTRICT PLANNING DIRECTOR ACTIVITIES DECEMBER, 1995 Strategic Planning/District Savings Business Customer Communications- Staff has decided that it will be in the District's best interest to develop a positive, open line of communication with our largest business customers instead of asking them to answer a lot of survey questions. This will allow us to work with them in maintaining their service on the TDPUD electric system as changes occur in the electric industry. Discussions with our twenty-five largest customers is planned for completion by Spring. TDPUD Competition Plan- Staff is preparing a report about the different utility issues we are currently being challenged by. The report will include a discussion of the different approaches TDPUD can take to meet these challenges as well as an analysis and recommendations to respond to competition. This comprehensive report is planned for completion by Spring. Energy/Water Showcase Program- HDR Engineering, Inc. is currently preparing a report that will identify energy and cost-saving energy-efficiency water system improvement options available to TDPUD. They have requested pump testing data from us to complete the report. TDPUD can then decide which options to implement based on their cost-effectiveness to the District. Conservation/DSM/Economic Development Ground Source Heat Pump Pilot Site Activity- Nine GSHP pilot site units are current- ly in operation. There are still two pilot sites in planning: a site in Glenshire and a second site in Tahoe Donner. Plans are to complete these activities by Summer 1996. GSHP Pilot Project Funding Assistance- The $181,000 Truckee Donner PUD/SMUD CEC GSHP monitoring and evaluation RFP is complete. Interested consulting energy engineers have until January 26, 1996 to respond to the RFP. I am participating in a pre-bid conference with potential pilot consultants January 9th. The CEC is assisting five California utilities in getting the States's share of $100,000,000 earmarked for GSHPs through the National Earth Comfort Program. GSHP/Water Heater Promotion- Staff is working toward getting the Truckee GSHP pilot monitoring program in place so that we will have data available to perform an analysis of the benefits and costs of using GSHPs in Truckee. The results of this data will be used to determine GSHP's role in TDPUD's Strategic Plan. Based upon current customer acceptance and the low electric heating bills of GSHP pilot participants it is anticipated that GSHPs will be beneficial to the Truckee community. Energy Surveys/High Bill Assistance- Staff completed 0 commercial and 1 residential energy survey this month. Staff also responded on-site to 2 "high" bill complaints. Business & Energy Efficiency Partnership- The incorporation of energy and water efficiency measures are expected to be retrofitted into the Chamber building by Winter, 1995. Currently about 75% of these measures are installed. Staff is submitting a grant application to CMUA for about $5,000 to fund the development of a low-water use demonstration garden at the Chamber facility. An Open House for the new Chamber facility and the Business & Energy Efficiency Partnership will be planned for after the completion of the energy and water efficiency retrofits as well as the water-efficient landscaping around the building. This Open House may be combined with a Chamber mixer and is expected to take place in the Summer of 1996. Communications/Public Relations/Education Newsletter- The Spring Current Issues newsletter is currently being discussed. Truckee Water Information Piece- A water information piece is currently being planned to educate TDPUD customers on the value of TDPUD water. . TDPUD Display System- Staff is currently investigating the different types of display systems commercially available. The Display system will be set up in the Lobby the majority of time. The system we select will be portable so that we can set it up at the Home Show. Community/Statewide Involvement Chamber of Commerce Economic Development Committee- Working with other businesses in reviewing: the General Plan, an Incubator/Business Park Feasibility Study , and a possible Chamber Business Resources Partnership with the Library. Tahoe-Forest Hospital Healthly City Committee- Working with other agencies and community groups in the development of a Healthly City Plan for Truckee. Town of Truckee Air Quality Management Plan Advisory Committee- Will be working with other group and agency representatives in reviewing a draft report on Truckee's AQMP prepared by the Northern-Sierra AQMD in conjunction with the Town of Truckee. California Municipal Utilities Association Committee on Energy Efficiency- Wor king P gY Y g with other public utilities Statewide on a Model Energy/Customer Services Program Guide with will list the various strategies utilities are using to respond to a changing, • more competitive electric utility environment. Programs are designed to increase customer satisfaction and result in customer retention. Employee Safety/Training Wellness Program/Health Screenings- TDPUD Employee Wellness Program participants met with T-F Hospital Staff December 15 to go over their health screening results. Wellness Program/Healthy Meals- This continues to be a popular program with TDPUD employees. About ten employees meet twice a month for a healthly lunch. Wellness Program/Health Education- T-F Forest Hospital Staff conducted two exercise/fitness seminars which took place December 15, 29. Seminars are being scheduled during the Winter while the crews are not as busy. Staff is currently looking into developing a fitness "course" in the TDPUD building using mostly existing facilities. Many exercises do not require special equipment- a chair, wall, floor or step may suffice. Facility Safety Inspection- The District's Safety Committee conducted a safety inspection of the District's facilities December 19. Considering that State OSHA, Workman's Compensation carrier, and our Insurance carrier have already inspected our facilities we are in pretty good shape. Winter Driving Safety Seminar- TDPUD Staff will be showing a video on Winter Safe driving practices to employees at an All Employees meeting January 17. Hearing Tests- T-F Forest Hospital Staff will be giving TDPUD employees hearing tests Wednesday, January 10 from 1- 4 p.m. CPR Course- TDPUD employees will be able to receive certification/re-certification for CPR Wednesday, January 24 from 8 a.m.-12 Noon. i WATER DEPARTPENT ACTIVITIES REPORT FOR DE ER 1995 January 9, 1995 WATER QUALITY: See attached bacteriological report. ,Staff collected 740 bacteriological samples from the sources and distribution system in 1995. This is an average of 14 samples per week. By changing water labs in June the District saved approximately $700. 00 in courier fees. MAINTENANCE, REPAIRS & NEW CONSTRUCTION: Service connections continued in December with a total of 3 new hook-ups and 1 service up-grade. Staff repaired 4 leaks and responded to 14 USA requests. As of January 11 there were 4 known leaks throughout the District service area, they will be repaired as scheduling permits. Staff rebuilt the 2" water service to the regional park installing new valves, boxes and a backflow device purchased by the Park and Rec. District. Snow removal activities have been at a minimum. Call has been quiet with a minimum of system related problems. We have received a few customer related frozen pipe calls. 1995 year end totals for routine work are as follows. 134 leak incidents, many requiring multiple clamps or pipe replacements. 11 , 455 square feet of paving was contracted out, most of which was as a result of leaks. 413 USA locations. 218 new residential service connections. 69 residential service upgrades. . WATER PLAMURG LEP NT See attached 1995 summary report from Alke Connell, Water Dept. Planner. PODY OPERATIONS j PROTECTS See attached 1995 summary report from Pete Narcovich, Water Operations Specialist. Two water helpers have been temporarily assigned to thoroughly clean, repair and paint pump stations for the winter months. they are focusing on completing one station at a time beginning with the Airport. TruckeeIi Utility i tri Board of Directors • Joseph R.Agues J. Ronald J, (? naid Hornig Business Office Planning Services Robert A.Jones (916)587-3896 (916)567-3944 FAX(916) 587-5056 James A. Maass Patricia S. Sutton General Manager Peter L. Holzmelster 11 EMORZIMUM Date: January 5, 1996 From: David Bully To: Peter Ho zme-ister Subject : Monthly Bacteriological Report - December 1995 Attached is the "Summary of Bacteriological Rater Quality" report for the month of December 1995 . The December portion of the report shows that all 36 distribution system samples were free of coliform bacteria . The report also . shows that all 29 source samples were free of coliform bacteria . The District has met. the State ' s drinking water standards for the month of December. Post Office ;fax 309 11570 Danner Pass Road Truckee, California 96160 2IjUCKEr 20001ER PUBLIC UTILITY DISTRICT System Source Samples Portions Percent Samples Portions Percent Collected --1L t�_J_v e 1r---Z.MOnLh red Positive Positive Collected Positive ho 1995 January (Truckee) 34 1 2 . 9% 10 0 0 (Prosser) 11 0 0 5 0 0 (Hirschdale) 1 0 0 1 0 0 1995 February (Truckee) 26 0 0 6 0 0 (Prosser) 7 0 0 4 0 0 (Hirsh.dale) 1 0 0 1 0 0 1995 March (Truckee) 26 0 0 8 0 0 (Prosser ) 7 0 0 4 0 0 (Hirschdale) 1 0 0 1 0 0 1995 April. Truckee) 26 0 0 8 0 0 (Prosser) 10 1 10% 4 0 0 (Iii r schdale) 1 0 0 0 0 1995 May (Truckee) 32 C, 0 Il 0 0 (Prosser) 7 0 0 6 0 (Hirschdale) 2 0 0 1 0 0 TRUCKEE EVER PUBLIC UTILITY DISTRICT System Source Samples Portions Percent Samples Portions Percent Yr. /Month Collected Positive Positive Collected Positive Positive 1995 June (Truckee) 28 0 0 20 0 0 (Prosser) 8 0 0 8 0 0 (Hirschdale) 1 0 0 1 0 0 1995 July (Truckee) 26 0 0 24 0 0 (Prosser) 8 0 0 10 0 0 (Hirschdaie) 1 0 0 1 0 0 1995 August (Truckee) 32 0 0 27 1 3% (Prosser) 1-2 0 0 15 0 0 (Hirschdale) 1 0 0 1 0 0 1995 September (Truckee) 24 0 0 12 0 0 (Prosser) 8 0 0 9 0 0 (Hirschdale) 1 0 0 1 0 0 1995 October October (Truckee) 33 0 0 10 0 0 (Prosser) 15 1 6% 14 0 0 (Hirschdal.e) 1 0 0 1 0 0 Z'IITJCKEE DOER PUBLIC UTILITY DISTRICT • System Source Samples Portions Percent Samples Portions Percent yr ._ZMonth Collected Positive Positive Collected Positive Posit ive 1995 November (Truckee) 26 0 0 13 1 85 (Prosser) 8 0 0 11 0 0 (Hirschdale) 1 0 0 1 0 0 1-995 December (Truckee) 27 0 0 18 0 0 ( Prosser) 8 0 0 10 0 0 (Hirschdale) 1 0 0 1 0 0 i MEMORANDUM Date : January 1 , 1996 From: Mike To : Dave Subject : Development Agreements / Projects for Calendar Year 1995 Per your request, the following listing provides a brief description of the various projects I was involved with during 1995 . I have included a status report in the boxes following each project . i Hospital District Professional Bldg. * Professional medical building located across from the Hospital Administration building. The Hospital District is the developer. Units in this project may be sold to private parties . Water system modifications and meter installations were completed in the late fall . Remote meter installation and final inspection is pending Grossman Condominiums * This is a four unit condo project located on Northwoods Boulevard in Tahoe Donner. Water system improvements have been completed per the executed development agreement . The developer has requested information concerning possible modifications and changes in service . Dave Rully and Mary Chapman are currently addressing these requests . i Page 1 1995 Project List January 11, 1996 Truckee Pines * 104 Unit affordable housing complex, located on Estates Drive next to the Senior Citizens complex. The developer' s and contractors are currently working on an inspection punch list . Final acceptance is expected following completion of the punch list items . Tahoe Donner Golf Course Maintenance Building * Located on Northwoods Blvd. next to the Fire Station. This will be a 6500 s . f . building. Construction has been completed. Final inspection of backflow devices and remote meter installations are pending. Truckee Town Square * This project is located at the existing "SMALL MALL" on Donner Pass Road. The project will remove the existing "SMALL MALL" structure and replace it with 3 new buildings . This project will also include the existing "Robertson building" . Additions to the "Robertson building" are proposed. • This development is currently on hold due to environmental issues . The developers are evaluating the project and will contact the District when they have decided on a course of action. Levon Professional Building * This project is located next to the sheriffs station, on Donner Pass Road. The project proposes construction of a 2 story, 6600 s . f , office building. =meterinstallation n and meter installations are complete . Remote is pending. Final inspection and are pending. Gooseneck Ranch * This project is located in Martis Valley (Placer County) . It is a proposed residential subdivision with a golf course . =developer has withdrawn their request for water service strict . Page 2 1995 Project List January 11, 1996 Truckee Diner * This project is located at the corner of West River Street and Highway 267 . The project proposes construction of a restaurant (phase 1) and a nine unit commercial building (phase 2) . At this time only phase 1 is expected to be constructed this year. Construction of Phase 1 water system improvements is complete . Final acceptance will follow a fee adjustment . Truckee Falls * This project is located on Northwoods Blvd. between White Fir Trail and Lausanne Way. The project proposes construction of an eighteen hole golf course and associated structures . We are currently working with the developer in the development agreement process . Sauers Engineering will evaluate developer provided information concerning wells on the project site . Donner Lake Plaza * This project is located in the Donner Gate area between . the Chevron station and the Beginning restaurant .This will be a 6200 s . f . commercial building. The U-Haul rental business will be relocated to this location. All construction is complete. Final acceptance is expected soon. River Village * This project is located near the Martis Valley substation. Proposed is a 40 lot affordable housing subdivision. The draft development agreement was given to the developer for review and signature . Donner Village Condos * This project is located in Tahoe Donner on Northwoods Blvd. This will be a 14 unit condo complex built on two parcels that have been combined. The upgraded lateral and meter manifolds for this project have been installed. Meters will be installed as the individual units are constructed. Page 3 1995 Project List January 11, 1996 _____................ Olson 4-Plex #2 * This project is located in Tahoe Donner on Northwoods Blvd. This will be a 4 unit condo complex. iliThis project is complete . Martis Town Houses * This project is located on Martis Valley Drive in Sierra Meadows . Currently there is a single family residence on the parcel . The proposed project will have a total of two duplexes . This project is complete . Long Subdivision * This project is located at the end of Tundra Drive in Tahoe Donner. The project is not within the subdivision boundaries . There will be three residential parcels within the subdivision. Construction of this project is not complete . The developer has challenged both District and State Department of Health requirements . Due to these continued challenges and at the request of the developer, involvement of the District General Manager was necessary. The developer has been advised of the projects requirements . I expect project completion next construction season. Henrikson Commercial Building * This project is located on West River Street . The developer' s are adding 15, 000 square feet to the existing 10, 000 square foot building. Due to changes in District code/policy additional meters and or service lines were not required for this addition. The developer has met all requirements of the District . Truckee Pines / River Village Intertie * In order to provide required fireflow for the Truckee Pines project, installation of an 8" line was required. This looped line was expected to be constructed with the River Village project . Due to the fact that the River Village project was nor constructed, this line was installed by the developer ' s of Truckee Pines . Construction of this line was completed in the late fall . This section of line will be included with the final acceptance of the Truckee Pines Apartments . Page 4 1995 Project List January 11, 1996 _............. Kendall Project * This project is located between Ponderosa Ranchos and Sierra Meadows . This subdivision consists of 8 residential parcels . Construction of this project has been complete for more than a year. Final costs associated with this project have been disputed and unconditional acceptance has not been approved. I am working with the General Manager in an effort to finalize the outstanding issues . Dependable Tow - West River Street * This commercial building was constructed a couple of years ago . This building is on West River Street across from the Old County Barn. It is not known whether the building department has issued an occupancy permit . Water service to the building has been installed but not activated. The developer will be required to pay appropriate fire flow facilities fees prior to connection to our system. • Porter Simon Building * This commercial building replaced the building destroyed by the explosion downtown. A11 construction is complete and final acceptance is pending completion of a couple of minor items . Farley 8-Plex * This is an apartment project on Northwoods Blvd. in Tahoe Donner. The developer has not finalized all of the development agreement requirements . Final acceptance will be delayed until all of the requirements have been satisfied. Sierra Pines Condos * This project is located on Jeffery Pine Road in Sierra Meadows . This is a condominium project that has been constructed in phases . The final 4 units were finished in 1995 . Final project review is pending. Page 5 1995 Project List January 11, 1996 • Tahoe Truckee Unified School District * This project involves the relocation of modular units on school properties . Determination of fire flow facilities fees is required. I am waiting for a report from Sue Camara that will confirm what fees have been previously paid. 89/80 Properties * This project is located on Sha Neva Road near the Forest Service office and the Sanders Well Site . The developers are proposing construction of retail/commercial/mini storage improvements . The developers have requested Sauers Engineering to perform water system modeling. The results of this modeling will help the developers to determine the future scope of their project . Zurich Mini-Storage * This project is located in Tahoe Donner at the corner of Zurich and Northwoods Blvd. The project will consist of mini storage units and a small real estate office . We have provided information to the developers and are awaiting their response . Construction is expected in the 1996 . construction season. Wild Cherries Coffee House * This is a retail coffee/food service business located in the existing Westgate Shopping Center. We are waiting for specific design information concerning the expected water usage . Determination of any required system modifications will be made after receipt of the requested information. Eagle Court * This is a 4 unit condominium project located on Northwoods Blvd. in Tahoe Donner. I am currently working on construction estimates and the development agreement . Construction is expected in the 1996 construction season. Page 6 1995 Project List January 11, 1996 Truckeet Public UtilityDistrict Beard of Directors Joseph R.Aguera J. em1g 04 . Ronald Hem�g Business Office Planning Services Robert A.Jones (916)587-3896 (916)587-3944 FAX(916)587-5056 James A. Maass Patricia S. Sutton General Manager Peter I Holzmeister MEMORANDUM Date: January 11, 1996 To: Dave Rully From: Peter Marcovich Subject: System Operations 1995 • 1995 WATER PRODUCTION BY SOURCE GALLGNS AIRPORT WELL . . . . . . . . . , . . . , . . . . 629, 670, 000 NORTHSIDE WELL . . . . . . . . . . . . . . . . . . . 221, 071, 000 DONNER CREEK WELL . . . . . . . . . . . . . . . . . . 89, 352, 000 SOUTHSIDE WELL . . . . . . . . . . . . . . . . . . . 27, 285, 000 "A" WELL . . . . . . . . . . . . . . . . . . . . . . 32, 524, 300 "B" WELL . . . . . . . . . . . . . . . . . . . , . 11, 860, 300 PROSSER HEIGHTS WELL . . . . . . . . . . . . . . . . 64, 988, 054 SANDERS WELL . . . . . . . . . . . . . . . . . . . . 28, 719, 000 PROSSER ANNEX WELL . , , . . . , . , , . . 24, 506, 000 HIRSCHDALE WELL , . . . . . . . . . . . . . . 2, 383, 700 . TOT . . . . . . . . . . . . . . . . . . 1 ,132 ,359, 3554 Post Office Box 309 0 11570 Bonner Pass Road Truckee, California 96160 1995 WATER PRODUCTION BY MONTH JANU IRY . . . . . . . . . . . . . . 63, 092, 790 FEBRUARY . . . . . . . . . . . . . . . . . . . 65, 794, 488 IIIARCH . . . . . . . . . . . . . . . . 57, 872, 933 APRIL . . . . . . . . . . . . . . . 63, 873, 317 NLAZ . . . . . . . . . . . . . . . . . . . . . . . . . 61, 974, 79i JUNE . . . . . . . . . . . . . . . . . . . . . 114, 176, 445 JULY . . . . . . . . . . . . . . . . . . . . . . . . 162, 700, 402 AUGUST . . . . . . . . . . . . . . . . . . . . . 167, 889, 904 SEPTEMBER . . . . . . . . . . . . . . . . . . . . 137, 536, 294 OCTOBER . . . . . . . . . . . . . . . . . . . . 97, 682, 324 • NOVEMBER . . . . . . . . . . . . . . . . . . . . . . 71, 276, 368 DECEMBER . . . . . . . . . . . . . . . . . . . . 68, 489, 298 TOTAL IN GALLONS , . . . . . . . . . . . . 1,132,359,354 TOTAL IN ACRE FEET 3475 We were down 5. 64% from 1994 total source production. However, it should be noted that the 1995 total is second only to 1994 in Truckee Donner Public Utility District history. TOTAL WATER PRODUCTION 1978-1995 1400 laoo a r , m 1090 ° goo a Soo 400 . 200 0 78 79 80 81 82 83 84 85 86 87 80 99 90 91 92 93 94 96 STATION MAINTENANCE The interiors of Sierra Meadows Tank, both Donner Trails Tanks, Ski Lodge Tank and the Airport Tank were all cleaned. The cupola roof vents on all of our tanks were screened. The end of the drain lines and over flow -lines on several of the ranks have been screened. A new hydro-pneumatic tank, new motor and new pump were installed at Ponderosa Palisades West Hydro Station. One new Clayton pump control valve was installed in Donner Trails Booster Station, One new Clayton pump control valve and three new wafer isolation valves were installed in Southside Booster Station. There were some motors, pumps and control valves rebuilt in other stations . New plumbing, packing and other general maintenance was performed. Underground three phase power was brought into Ponderosa Palisades Hydro Station, The standby generator provided power to the system during scheduled outages . The new domestic pump has been installed. The floor drain from Sanders Well building was plugged with tree roots . A new line was installed. A drain line was installed at the Airport Well sand pit to divert standing water. Sand was cleared from the pit and the perimeter was fenced. In an effort to deter access to our facilities, new gates were installed at the driveways leading to Martiswoods Tank, Glacier Tank and Armstrong Tank. A coat of paint was put on the exterior of Armstrong Tank to cover the excessive amount of graffiti . The interiors of several booster stations were cleaned and painted. Three station driveways were repaired and patched. Trees, shrubs and tall grasses were removed from several booster station and tank sites . A new flow meter was installed in Soma Sierra Booster Station. • Preventative maintenance was performed on some control panels . OTHER BUSINESS I have programmed in Time Zone changes on the SCADA work station to minimize pumping during peak electric demand periods . A representative from the Department of Health Services made an annual tour of our facilities . Representatives from the California Energy Commission also toured our facilities . I am currently collecting data they need to make their recommendations . The Prosser Annex Tank was brought on line in March. The new Prosser Heights Tank was brought on line in August. The rehabilitation work was completed and Sanders Well was brought back into service in May. The rehabilitation work was completed and the Northside Well was brought back into service in June . The Prosser Annex Well was brought on line in July. Nearly all of the site work at the Gateway Tank is completed. The retaining wall is in place, the road is cut and paved and the pipeline walk is -complete. The tank itself is ready to be sand blasted and painted. All of the underground piping for Southside We'll has been completed. The new well pump has been as+.- and removed several times, failing to reach designed performance levels . Work was started and continues on the Hirschdale Water Treatment Facilities . The two septic tanks were set and covered, all of the underground piping and conduit was put in place, the concrete floor was finished,� shed, the walls were framed, windows and doors were set, the siding was completed and ply-wood sheeting was put on the roof. The road to the site was repaired and the SCADA antenna relocated. i WATER PRODUCTION SOURCE GALLONS Airport Well . . . . . a . . . . . . . . . . . . . 33, 085, 000 "A" Well . . . . . . . . . . . . . . . . . . . . . . . i, 896, 300 "B" Well . . . . . . . . . . . . . . . . . . . . . 657, 500 Donner Creek Well . . . . . . . . . . . . . . . . . . 8, 975, 000 Southside Well #1 . . . . . . . . . . . . . . . . 0 Northside Well . . . . . . . . . . . . . . . . . . . 16, 939, 000 Sanders Well . . . . . . . . . . . . . . . . . . . . . 1, 615, 000 • Prosser Heights Well . . . . . . . . . . . . . . . . . 2, 458, 398 Prosser Annex Well . . . . . . . . . . . . . . . 2, 734, 000 Hirschdale Well . . . . . . . . . . . . . . . . . . . 129, 100 TOTAL PRODUCTION FOR DEC ER 1995 68 ,489,298 i