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HomeMy WebLinkAbout1996-11-06 Min - Board (8) IrUCKec is aii/ity LJistr vi Board of Directors Joseph R.Aguera J. Ronald Hemig Business Office Planning , ,.;es Robert A.Jones OM (916) 587-3896 (916)587-o944 FAX(916)587-5056 James A. Maass Patricia S. Sutton REGULAR MEETING General Manager 7:00 PM, Wednesday, November 6, 1996 Peter L.Manager ister TDPUD Board Room AGENDA 1. Call to order 2. Roll call 3. Public Input - 7:00 PM(or as soon thereafter as possible)Any member of the audience desiring to address the Board regarding a matter on the agenda is welcome to do so. Matters not specifically listed on the agenda may be brought up under public input. PUBLIC HEARING 4. Consideration of an ordinance establishing a photovoltaics net metering tariff ACTION ITEMS 5. Consideration of a draft policy relating to establishment of a public information program 6. Pipeline replacement project-Donner Trails and Tahoe Donner, Phase 111: a. Consideration of a close-out change order b. Consideration of a resolution accepting the project as complete, authorizing the filing of the notion of completion and authorizing the release of retention T Consideration of a contract change order relating the Glenshire Drive well project 8. Consideration of a resolution authorizing payments by electronic wire transfer 9. Consideration of authorizing staff to make a loan for installation of a ground source heat pump ROUTINE BUSINESS 10. Consideration and possible approval of minutes of September 18, October 2 and 16, 1996 11, Monthly treasurer's report. a. Approval of disbursements b. Acceptance and approval of monthly report WORKSHOP ITEMS 12. Discussion of water debt refinancing 13, Presentation of draft 1997 budget 14, Discussion of paint color for Gateway tank ADJOURNMENT NOTE: The complete ppacket of material relating to the agenda is available for review at the PUD office and at the Truckee Library Posted d mailed on ovemb! 1996 usan M. uraig, veputy uistrict e ` Post Office Box 309 11570 Donner Pass Road Truckee, California 96160 • REGULAR MEETING November 6, 1996 In accordance with District Code Section 2.08.010. the TDPUD minutes are action only minutes All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at T05 PM in the TDPUD Board Room by President Hemig. ROLL CALL: Directors Joe Aguera, Ron Hemig, Bob Jones, James Maass and Patricia Sutton were present. EMPLOYEES PRESENT. Mary Chapman, Susan Craig, Steve Hollabaugh, Peter Holzmeister, Kathy Neus, Bob Quinn and Scott Terrell. CONSULTANTS PRESENT: Engineering Consultant Keith Sauers; Attorney Steve Gross. OTHERS PRESENT:Bill Quisnell, Greg Havorka, Virginia Horter of Rauscher Pierce Refsnes, John Bassett and Wayne Harvey of AD Marketing, Laura Silvestri of Creative Concepts PUBLIC INPUT. There was no public input. • PUBLIC HEARING - CONSIDERATION OF AN ORDINANCE ESTABLISHING A PHOTOVOLTAICS NET METERING TARIFF The public hearing was opened at 7:06 PM. Photovoltaics is a process by which energy from sunlight is converted into electricity. Since passage of Senate Bill 656, every purveyor of electricity in California must establish a tariff under the terms of which it will purchase excess energy produced at a residential photovoltaic site. There were no public comments and, after some discussion by the Board, the hearing was closed at7:11 PM. Director Maass moved, and Director Jones seconded, that the Board enact Ordinance No. 9602 adopting Schedule D-NM, Domestic - net metering. ROLL CALL: all Directors, aye. SO ORDAINED. CONSIDERATION OF A DRAFT POLICY RELATING TO ESTABLISHMENT OF A PUBLIC INFORMATION PROGRAM At a recent workshop meeting, the Board discussed establishing a formal public information program with assistance from a team of professionals. John Bassett and Wayne Harvey of AD Marketing and Laura Silvestri of Creative Concepts spoke briefly of their qualifications and ideas. • After the Board reviewed the draft information policy, Director Jones moved adoption of Resolution No. 9628 establishing a public information policy. The motion was seconded by Director Maass. It was agreed that as everyone works through the program, more definition may be added to the 1116196 Page 1 • policy. ROLL CALL: all Directors, aye. SO RESOLVED. Director Jones moved, and Director Maass seconded, that staff be authorized to work with AD Marketing and Creative Concepts to develop a public information project focused on the electric industry restructuring. ROLL CALL: all Directors, aye. SO MOVED. PIPELINE REPLACEMENT PROJECT- DONNER TRAILS AND TAHOE DONNER, PHASE III- CONSIDERATION OF A CLOSE-OUT CHANGE ORDER - CONSIDERATION OF A RESOLUTION ACCEPTING THE PROJECT AS COMPLETE, AUTHORIZING THE FILING OF THE NOTICE OF COMPLETION AND AUTHORIZING THE RELEASE OF RETENTION The 1996 pipeline replacement project went very smoothly. The final cost was reduced by $314,967.38 largely due to the fact that it was possible to do some of the pipeline installation outside the roadway so repaving and restoring was not necessary. Director Maass moved, and Director Jones seconded, that the Board approve Contract Change Order No. 2 submitted by Manuel Bros., Inc. on the Pipeline Replacement Project- Donner Trails and Tahoe Donner, Phase 111, for a reduction in the amount of $314,967.38. ROLL CALL: all Directors, aye. SO MOVED. Director Maass moved, and Director Jones seconded, that the Board adopt Resolution No. 9629 accepting the Pipeline Replacement Project - Donner Trails and Tahoe Donner, Phase 3, as complete and directing the filing of the Notice of Completion. ROLL CALL: all Directors, aye. SO RESOLVED. • CONSIDERATION OF A CONTRACT CHANGE ORDER RELATING TO THE GLENSHIRE DRIVE WELL PROJECT This contract change order for the Glenshire Drive well pump station increases the contract by $5,493.25 and allows for changes made to meet Lahontan's runoff requirements, reduces the price for aggregate base shoulder, changes the check valve on the well pump discharge line to a combination rate of flow control/check valve and for electrical control revisions within the station which will allow manual operation of station components prior to installation of SCADA equipment. Director Jones moved, and Director Maass seconded, that the Board approve Contract Change Order No. 1 submitted by RDC, Inc. In the amount of$5,493.25 on the Glenshire Drive Well Pump Station Project. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF A RESOLUTION AUTHORIZING PAYMENTS BY ELECTRONIC WIRE TRANSFER On January 1, 1997, the Internal Revenue Service will require employers depositing more than $50,000 in payroll taxes to begin doing so electronically. At a recent workshop meeting, the Board discussed other ways to perform work electronically which will allow the District to perform many tasks more efficiently. After reviewing the draft policy, Director Jones moved, and Director Maass seconded, that the ® Board adopt Resolution No. 9630 authorizing staff to perform District business electronically by computer modem. ROLL CALL: all Directors, aye. SO RESOLVED. 1116196 Page 2 I� Director Jones moved, and Director Maass seconded, that the Board rescind Resolution No. 9526 and adopt Resolution No. 9631 changing the name of Truckee River Bank to Sierra West Bank and allowing for electronic transfers. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OF AUTHORIZING STAFF TO MAKE A LOAN FOR INSTALLATION OF A GROUND SOURCE HEAT PUMP In 1995, the Board approved a customer efficiency project financing program for a GSHP pilot participant who was unable to qualify for a bank loan. The loan was never made because the customer decided to move and sell the home. Now, the new owner is interested in installing the GSHP system designated for this pilot site but has not been able to obtain financing. The home is located on Hillside in Tahoe Donner. After some discussion, Director Jones moved that the Board approve a loan not to exceed $7,000 to the new owners, Steve and Kathy Hartman, for the purpose of completing the GSHP project. The motion was seconded by Director Aguera. ROLL CALL: Aguera, Jones, Maass and Hemig, aye; Sutton, no. SO MOVED. CONSIDERATION AND POSSIBLE APPROVAL OF MINUTES OF SEPTEMBER 18, OCTOBER 2 AND 16, 1996 Director Aguera moved, and Director Maass seconded, that the Board approve the minutes of September 18, 1996 as presented. ROLL CALL: all Directors, aye. SO MOVED. Director Jones moved, and Director Aguera seconded, that the Board approve the minutes of October 2 and 16, 1996 as presented. ROLL CALL: all Directors, aye. SO MOVED. MONTHLY TREASURER'S REPORT-APPROVAL OF DISBURSEMENTS-ACCEPTANCE AND APPROVAL OF MONTHLY REPORT Director Maass moved that the Board approve the disbursements and accept and approve the Treasurer's report for the month ended September 30, 1996. The motion was seconded by Director Aguera. ROLL CALL: Aguera, Jones, Maass and Hemig, aye; Sutton, no. SO MOVED. DISCUSSION OF WATER DEBT REFINANCING- PRESENTATION OF DRAFT 1997 BUDGET- DISCUSSION OF PAINT COLOR FOR GATEWAY TANK There was brief discussion of the above items. ADJOURNMENT There being no further business before the Board, the meeting was adjourned. TRUCKEE DONNER PUBLIC UTILITY DISTRICT J. Ron Hemig, President Susan M. Craig, Deputy District Clerk 1116196 Page 3 ORDINANCE NO. 9602 OF THE TRUCKEE DONNER' PUBLIC UTILITY DISTRICT ADOPTING SCHEDULE D-NM, DOMESTIC - NET METERING' APPLICABILITY Applicable to domestic service to residential customers eligible for service where a part or all of the electrical requirements of the customer can be supplied from a photovoltaic power production source owned and operated by the customer, where such source is connected for parallel operation with the service of the District and where such source is located on the customer's premises and is intended to offset part or all of the customer's electrical requirements. This schedule provides rates, terms and conditions for the sale of energy by the District. Prices, terms and conditions for the purchase of net energy transmitted by the customer to the District are included herein for reference only. Such prices, terms and conditions and the terms of inter- connection and parallel operation are outlined in the generation agreement required for service under this tariff. The purpose of this tariff is to facilitate terms of service to customers with photovoltaic power production systems of not more than ten kilowatts. Applicability of this tariff does not extend to customers whose photovoltaic power production source exceeds ten kilowatts. TERRITORY The entire area served by the Truckee Donner Public Utility District electric system. RATES Service charge Per meter per month, $25.00. Energy charge On the domestic rate applicable to that residence. Net energy credit All kilowatt-hours, per kilowatt-hour- the net energy credit will be computed at a rate for payment equal to the monthly average non- firm energy price the District pays during the applicable billing month. SPECIAL CONDITIONS a. Generation agreement: A generation agreement with the customer is required for service under this schedule. b. Net energy: Net energy is ES minus EF where ES is energy supplied by the District and EF is energy generated by the customer and fed back into the District's system so at such times as customer generation exceeds customer requirements. Only if net • energy is positive shall net energy charges be applied at the rates specified above except that the minimum charge will be applied in any case. If the calculation of net energy yields a negative result, all such negative net energy shall be considered net energy transmitted and shall be treated as stated in special condition (c) below. The components of net energy, ES and EF shall be determined by the use of a single, non-demand, non-time-differentiated meter to be provided by the District. If a new meter is required, then the normal meter installation fee will be charged. C. Net energy transmitted: Net energy transmitted occurs when the cumulative value of EF exceeds the cumulative value of ES during an entire billing period and is the amount by which the energy generated by the customer and fed back into the District's system exceeds the energy supplied by the District over an entire billing period. Such net energy transmitted will be purchased by the District at its monthly average non-firm energy price the District pays during the applicable billing month. d. Billing and billing periods: The billing period to be used under this tariff shall be the customary monthly billing period. in any monthly billing period where ES exceeds EF, the District will bill the customer for the net energy consumed per the terms of the tariff. In monthly billing periods where EF exceeds ES, the District will pay the customer for the excess kilowatt hours generated at the rate established by the procedures in Section (c) above. NOW, THEREFORE, BE IT ENACTED by the Board of Directors of the Truckee Donner Public Utility District that effective 30 days from the date of passage of this ordinance, the District's Schedule D-NM, domestic- net metering tariff, shall become effective. PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the sixth day of November 1996 by the following roll call vote: AYES: Aguera, Jones, Maass, Sutton and Hemig. NOES: None. ABSENT: None. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By Peter L. H meister, Clerk of the Board f ATT usan M. Craig, Deputy Distria Clerk SH/smc RESOLUTION NO. 9629 OF THE TRUCKEE'DONNER PUBLIC UTILITY DISTRICT ACCEPTING THE PIPELINE REPLACEMENT PROJECT- DONNER TRAILS AND TAHOE DONNER, PHASE 3, AS COMPLETE AND DIRECTING THE FILING OF THE NOTICE OF COMPLETION WHEREAS, the Board of Directors of the Truckee Donner Public Utility District made the determination to go forward with the pipeline replacement project in Donner Trails and Tahoe Donner, Phase 3, and WHEREAS, the Contract was awarded to Manuel Bros., Inc. of Grass Valley, California and the contractor entered into an agreement with the District to perform the work, and WHEREAS, the District's Consulting engineer, Sauers Engineering, Inc., has recommended that the work be accepted by the District; NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. That the District hereby accepts the pipeline replacement project- Donner Trails and Tahoe Donner, Phase 3. Z That the Clerk of the District be directed to file with the County of Nevada the Notice of Completion,a copy of which is attached hereto. 3. That 35 days following the riling of the Notice of Completion,the 10%retained from the contractor payments be released to the contractor if no claims have been made to the District by material suppliers or laborers. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a meeting duly called and held within said District on the sixth day of November 1996 by the following roll call vote: AYES: Aguera, Jones, Maass, Sutton and Hemig. NOES: None. ABSENT.- None. TRUCKEE DONNER PU13LIC UTILITY DISTRICT By Peter L. Hoizmeister, lerk/Ex-o icio Secretary ATT _ ` Susan M. Craig, Deputy District Perk RECORDING REQUESTED BY: Truckee Donner Public Utility District WHEN RECORDED, RETURN TO: TRUCKEE DONNER PUBLIC UTILITY DISTRICT Post Office Box 309 Truckee, CA 96160 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN: 1. That the name and address of the public entity for whom the improvement project was done, as owner thereof, is the TRUCKEE DONNER PUBLIC UTILITY DISTRICT, Post Office Box 309, Truckee, CA 96160. 2. That on November 6, 1996 the hereinafter described improvements were accepted as completed pursuant to a resolution of the Truckee Donner Public Utility District, the awarding authority. 3. That the subject improvements of the Notice are generally described and identified as follows: Pipeline Replacement Project - Donner Trails and Tahoe Donner, Phase 3. 4. That the name of the contractor for such project was: Manuel Bros., Inc., P. O. Box 995, Grass Valley, CA 95945. Dated: TRUCKEE DONNER PUBLIC UTILITY DISTRICT By _... — ---- Peter L. Holzmeister, General Manager STATE OF CALIFORNIA COUNTY OF NEVADA On G before me, Susan M. Craig, personally appeared PETER L. HOLZMEISTER, personally known to me to ffe the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person or the entity upon behalf of which the person acted, executed the instrument. Capacity clai ed by signer: Corporate officer-Clerk/Ex-officio Secretary of the Truckee Donner Public Utility District. Witness y hand a d officia al. Susan M. Craig, Notary SUSAN M—CRAG NfCOMlMic999Cn mla NEVADA COUNTY NH Ccmm.Expires MAY 29.1997 RESOLUTION NO. 9631 OF THE TRUCKEE ©ONNER PUBLIC UTILITY DISTRICT AUTHORIZING WIRE TRANSFERS, DESIGNATING'EMPLOYEES TO ACT ON BEHALF OF DISTRICT AND RESCINDING RESOLUTION NO.'9526 WHEREAS, it is in the best interest of the Truckee Donner Public Utility District to arrange for the transfer of deposited funds of the District other than by check or draft; and WHEREAS, SierraWest Bank provides wire transfer and comparable transfer services; and WHEREAS, Truckee River Bank is now known as SierraWest Bank, NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. That SierraWest Bank is hereby requested to honor, execute and process the District's telephonic, electronic, written or oral requests for the transfer of funds between the accounts of this District at SierraWest Bank and the Local Agency Investment Fund, subject to such terms and conditions as may from time to time be agreed upon by the District. 2. That any one of the following named officers or employees of the District, a) the General Manager,- b) the Administrative Services Manager' c) the President of the Board, be and they are hereby authorized, directed and empowered for and on behalf of and in the name of the District as follows: a) To execute agreements with the Bank providing for such funds transfers and to make and verify requests for such transfers, and the Bank shall be entitled to honor and charge this District for all such requests, when given (or purported to be given) by any one of the above. b) To make, execute and deliver such other agreements as may be required by the Bank; and c) To perform or cause to be performed all further acts and execute and deliver all further instruments which Bank may deem necessary to carry out the purposes of this resolution. 3. That this District hereby ratifies and confirms the acts of its officers, agents or employees in heretofore requesting transfers of funds from this District's accounts with the Bank by wire or comparable transfer together with any acts performed in relation hereto. 4. That the Clerk of this District is hereby authorized and directed to execute, acknowledge and deliver a certified copy of this resolution to the Bank and any other person or agency which may require copies of this resolution and that the certification of the Deputy District Clerk as to the signatures of the above named officers will be binding on this District. 5. That the Bank is authorized to act upon this resolution until written notice of the revocation thereof by a resolution duly adopted by the Board of Directors of this District is delivered to the Bank, such revocation in no way to affect the obligations of this District to the Bank incurred pursuant to the terms of this resolution prior to receipt by the Bank of such notice or revocation. 6. That Resolution No. 9526 is hereby rescinded. PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the 6th day of November 1996 by the following roll call vote: AYES: Aguera, Jones, Maass, Sutton and Hemig. NOES: None. ABSENT.- None. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By / . Peter L. 0 meister, Clerk of the Board ATTE$ 1� �f Susan M. Craig, Deputy District Clerk smc RESOLUTION NO. 9628 OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT ADOPTING A PUBLIC INFORMATION POLICY WHEREAS this District is a public agency owned by its customers who elect the Board of Directors to act on their behalf to guide District operations; and WHEREAS the Board of Directors has a commitment to the owners of the District to keep them informed about how they perform their stewardship function; and WHEREAS other persons and agencies, such as employees, businesses and other public agencies, who are involved with the District need to be kept informed about District matters; and WHEREAS the Board wishes to establish a clear and formal policy regarding how it will provide information to the public; NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District that the following public information policy is hereby adopted: CHAPTER 5.38 PUBLIC INFORMATION Sections: 5.38.010 General Information 5.38.020 Items Covered by Program 5.38.030 Program Funding 5.38.040 Review and Approval of Program 5.38.050 Status of Program 5.38.010 General Information 5.38.010.1 A public information committee is established consisting of two Directors appointed by the president of the Board, the General Manager, and the Planning Director. 5.38.010.2 The public information committee will meet as needed to develop, monitor and review an annual public information program. 5.38.020 items Covered by Program 5.38.020.1 The public information program developed by the committee will cover such matters as: me5.38.020.1(A) The District's mission, goals, services, activities, achievements, costs and plans. i 5.38.020.1(B) Informing the community about major issues involving the water and electric industries which may impact the customers of the District. 5.38.020.1(C) Strategies for dealing effectively with the public's need to be informed about specific and timely issues as they arise. 5.38.030 Program Fundino - The annual District budget will reflect funding for the public information program. 5.38040 Review and Approval of Program - The annual public information program will be submitted to the Board for review and approval. 5.38.050 Status of Program - The committee will report to the Board periodically regarding the status of the program. PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the sixth day of November 1996 by the following roll call vote: AYES: Aguera, Jones, Maass, Sutton and Hemig. NOES: None. ABSENT: None. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By Peter L. H meister, Clerk of the Board i ATT / Susan M. Craig, Deputy DistrM Clerk RESOLUTION NO. 9630 OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT AUT14ORIZING STAFF TO PERFORM DISTRICT BUSINESS ELECTRONICALLY BY COMPUTER MODEM L- -- WHEREAS, the Internal Revenue Service requires that employers with payroll tax deposits of greater than $50,000 begin making electronic deposits effective January 1, 1997, and WHEREAS, the District's staff currently transmits and receives data via modem to and from various vendors and organizations with whom the District does business, such as programming support services and data transfers, electronic payment transfers from customer bank accounts to the District's general fund account, power usage data from the District's power supplier; and WHEREAS, technology has advanced to a point where more opportunities are becoming available which will allow District staff to file reports and deposits with government agencies, make payments to vendors, make payroll deposits electronically, do wire transfers between the District's general fund bank account and District accounts at banking, depository or investment institutions; NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. That District staff is authorized to transfer data via computer modem to and from agencies, vendors, customers and developers with whom the District does business for the purpose of performing the District's business. 2. That District staff is authorized to work with software and hardware vendors to solve various software and hardware problems and receive updates to software programs via modem. 3. That District staff is authorized to rile electronic reports and make electronic deposits with those agencies that either require it or make the service available. 4. That the District's Treasurer or General Manager are authorized to make electronic transfers between the District's bank accounts at SierraWest Bank and District accounts at other banking, depository or investment institutions authorized by the Board of Directors. 5. That when OrCom Systems, Inc. has incorporated electronic payment processing into the accounts payable program, the District's Treasurer or General Manager are authorized to make electronic payments to District vendors, provided that the District's purchasing and accounts payable procedures as outlined in sections 3.08 Mand 3.16 of the District's policy manual have been followed. _............... PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the 6th day of November 1996 by the following roll call vote: AYES: Aguera, Jones, Maass, Sutton and Hemig. NOES: None. ABSENT. None. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By. CZ Peter L. Holzmeiste , Clerk of the Board ATTEST.-� Susan M. Craig, Deputy DistridlClerk smc to