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HomeMy WebLinkAbout1996-05-15 Min - Board (2) Truckeelic Utility District Board of Directors Joseph R.Aguera . J. Ronald Hemig )6Business Office Planning Services Robert A.Jones (916)587-3896 (916)587-3944 FAX(916) 587-5056 James A. Maass Patricia S. Sutton REGULAR MEETING General Manager 7:00 PM, Wednesday, May 15, 1996 Peter L. Holzmesster TDPUD Board Room AGENDA 1. Call to order Z Roll call 3. Public Input - 7:00 PM(or as soon thereafter as possible) Any member of the audience desiring to address the Board regarding a matter on the agenda is welcome to do so. Matters not specifically listed on the agenda may be brought up under public input. ACTION ITEMS 4. Consideration of award of a contract for construction of the Glenshire Drive Well pump station 5. Consideration and possible approval of a proposal to acquire an electric supervisory control and data acquisition system WORKSHOP ITEMS 6. Discussion of electric industry restructuring and deregulation • 7. Discussion of District power supply options 8. Discussion of establishing a water heater incentive program 9. Monthly staff reports ROUTINE BUSINESS 10. Monthly Treasurer's report a) Approval of disbursements b) Acceptance and approval of monthly report CLOSED SESSION 11. Conference with legal counsel, pending litigation, Government Code Section 54956.9(a), claim of Carole Preisach RETURN TO OPEN SESSION ADJOURNMENT NOTE: The complete packet of material relating to the agenda is available for review at the PUD office and at the Truckee Library Posted . d aileion Ma 1 , 1996 no usan M. rarg, Deputy L)ISM"PlIterT Post Office Box 309 11570 Donner Pass Road Truckee, California 96160 •FFROM.- Pe,ter TDPUD STAFF REPORT May 13, 1996 ard of Directors L. Holzmeister, General Manager SUBJECT: Monthly Manager's Report AGENDA # 9 Truckee River Operating Agreement: There is not much new to report regarding the negotiation of the Truckee river Operating Agreement. The various parties are moving closer together on well language but we are not yet settled. I am continuing to attend meetings and i have involved Hydro-Search staff in providing expertise. iBEW.- I have made some progress with the union on a few matters but much still needs to be done before we have agreement on a new MOU. We will meet again on May 30 and 31. NCPA strategic plan: I am continuing to participate on the NCPA strategic plan committee. Since Truckee Donner PUD has not yet been as active in NCPA services as other NCPA • members, my participation is primarily a learning experience. SPPCo1WWP merger.. It appears that we have been able to reach agreement with SPPCo and WWP regarding some merger issues but it is also clear that other issues will need to be tried at the hearing. The hearing is scheduled for late June in Washington and I am not sure if any of our staff will need to testify. I will try to keep you informed although the picture changes rapidly Water Superintendent recruitment: i am in the process of advertising for a Water Superintendent. Meanwhile I am becoming involved in day-by-day water crew activities so that when Dave Rully leaves I will be able to provide some leadership to their activities during the busy summer. PLH/smc • STAFF REPORT • May 10, 1996 To: Board of Directors From: Bob Quinn, Electric Superintendent Subject: April Activity Report AGENDA ITEM April was a productive month for the Electric Department Crews were able to continue maintenance on our overhead facilities (tightening hardware, danger tree removal, etc.) as well as completing a budgeted project that began two years ago. The re-conductoring of Truckee Circuit #4 began in 1994 utilizing Harker& Harker crews. At that time, the line was rebuilt from Gateway to the old veteran's building downtown. During April of this year, our crews completed the project from the veteran's building to our Truckee substation. This project strengthened our ties between Truckee, Tahoe Donner, and Martis substations and will allow switching between those stations without exceeding the current carrying capacity of the conductor. Steve Hollabaugh and l visited Durango, Colorado, and Redding, California to investigate on- line SCADA systems of the manufacturer being considered by the District. Please reference the attached staff recommendation for purchase of the SCADA system. The NVVPPA Engineering and Operations conference was held in Reno which permitted several members of staff to attend who would not normally attend due to travel and time constraints. The District's electrician, Jim Wilson, worked on the following water facilities: Booster pump motor at Sk Lodge Pump station Pump #1 Donner View Ming connections at Prosser Height M/l Southside Pump #4 Pump #4 at Airport Kb// A49t with contractors and engineers at the Hirschdale filtration project Additionally, Jim tested and calibrated 96 of the ERT retrofitted meters and assisted the meter readers in changing out the 350+meters in Glenshire to the AMR meters. Our service crew completed 19 service orders, 82 USA's, and continued sampling transformers on the system for PCBs. • Planning for development projects is escalating and Ron and Steve have been meeting with developers daily. This year's construction season, while not as hectic as last year, promises to be busy. MEMORANDUM TO: Bob Quinn, Electric Superintendent' FROM: Stephen Hollabaugh, District Electrical Engineer SUBJECT: April Purchased Energy Report DATE: May 10. 1996 Bob, During April, the District saved$8,475.16 by buying energy from NCPA. The year to date savings is $36,176. Below is a brief outline of the energy the District purchased from NCPA for the 1996 Months through April and Year to Date. In April, the transmission system was constrained. If you have any questions, please don't hesitate to ask. Energy Purchase Data: Month Total Energy NCPA Energy %NCPA of Total • Purchased(KWH) (KWH) Energy January 10,898,453 1,739,354 16.0% February 10,472,054 2,504,021 23.9% March 10,707,783 1,538,389 14.4% April 8,949,224 1,516,976 16.9% Total Year to Date 41,027,514 7,298,740 17.8% Energy Cost Data: Month Sierra Pac. Sierra Pac. NCPA Savings to Total Energy Energy Energy Bill District Charge ($) Charge Credit for Energy (KWH) January $300,252 $-34,004 $26,632 $ 7,373 $292,880 February $288,505 $-48,954 $37,881 $11,073 $277,432 March $294,999 $-31,053 $21,798 $ 9,255 $285,744 • April j $246,551 $-29,657 $21,181 $ 8,475 $238,075 Year to $1,130,308 $ -143,668 $107,492 $36,176 $2,163,207 Date Truckee Donner Public Utility District Board of Directors Joseph R.Aguera J. Ronald Hemig Business Office Planning Services Robert A.Jones (916)587-3896 (916) 587-3944 FAX(916)587-5056 James A. Maass Patricia S. Sutton General Manager Peter L. Holzmeister ADMINISTRATIVE SERVICES: April, 1996 STAFF REPORT Submitted by Mary Chapman, May 9, 1996 CUSTOMER SERVICE: The customer service staff has been very busy processing service disconnect and transfer requests. Requests for new services are increasing. We are receiving approximately five new applications per day. BILLING: Billing is current. The billing staff has sent out the first batch of bills with the postal bar coding printed on them. • On May 20, an ORCOM staff member will be here to upgrade our Itron software. We have already received the upgraded handheld meter reading devices. The new software will allow us to begin reading the new ERT meters by radio wave. We are all looking forward to this upgrade. ACCOUNTING: Accounts payable and payroll are current. We have just completed the March financial reports and will begin the April closing process next week. We hope to provide the Board with the April reports at the next meeting. OTHER: I have reviewed the COP refunding documents and the draft official statement and provided the updated customer and operating statistical information. 0496MOLY.RPT 0'�+(1ff9ro M" 100 + 11 Sin nnnnar pncs Rnari _ __.—+ Tr,,r!caa falifnrnin qf;1 An • TRUCKEE DONNER PUBLIC UTILITY DISTRICT PLANNING DIRECTOR ACTIVITIES APRIL, 1996 Note: Since most of these projects are ongoing, Staff continues to report the basic information and highlights the activities that have occurred during the reporting month. When a project or activity is completed it is reported, then deleted from this report. Strategic Planning/District $Savings Business Customer Communications- Staff is developing a Key Account Management Program proposal designed to foster a positive, open line of communication with our largest customers and determine how they feel about TDPUD's service and how they see working with TDPUD in the future. After completion and approval of the proposal, discussions with our largest customers will take place, planned for Spring and Summer. Business Competition Assistance- TDPUD co-sponsored a seminar April 16 in the TDPUD Board Room titled Sharpening Your Competitive Edge. The workshop conducted by Kent Burnes was designed to assist Truckee area businesses with becoming more competitive and increasing their bottom line. • TDPUD Competition Plan- Staff is preparing a report about the different utility issues we are currently being challenged by. The report will include a discussion of the different approaches TDPUD can take to meet these challenges as well as an analysis and recommendations to respond to competition. This comprehensive report is being postponed until the evaluation results of the GSHP pilot, the large Business Customer meetings and other competition related projects and issues are available. Energy/Water Showcase Program- HDR Engineering, Inc. has prepared and submitted a report to TDPUD Staff that identifies cost-saving energy-efficiency water system improvement options available to TDPUD. TDPUD Staff can now review this document and decide which options to implement based on their cost- effectiveness to the District. Conservation/DSM/Economic Development Ground Source Heat Pump Pilot Site Activity- Nine GSHP pilot site units are currently in operation. A tenth site is being planned for completion by mid-June in Glenshire. This will culminate the pilot site installations. The California Energy Commission and TDPUD was contacted by "This Old House" show to see if the Richardson House project was available for filming. "This Old House" chose to film an actual installation in Sacramento and a sulfur springs fed GSHP system near Portola. GSHP Pilot Project Funding Assistance- The $181,000 Truckee Donner PUD/SMUD • CEC GSHP pilot monitoring and evaluation project is near implementation. Davis Energy Group was selected to conduct the GSHP pilot research expected to begin by July, 1996. The grant-funded research activities will be completed by April of 1997. • CFIA Demonstration Project- Staff has been in contact with Professor Samuel Sami of Moneton University in Canada regarding his testing of a Combined Cycle Fully Integrated Air/Air Heat Pump(CFIA). Tests so far have shown that it has comparable performance benefits of GSHPs without the cost of a ground loop. Staff has developed a CFIA mini-pilot draft proposal and a draft confidentiality agreement. These documents are currently being reviewed. GSHP/Water Heater Promotion- Staff is working toward getting the Truckee GSHP pilot monitoring program in place so that we will have data available to perform an analysis of the benefits and costs of using GSHPs in Truckee. The results of this study will be used to determine GSHP's role in TDPUD's Strategic Plan. A proposal is currently being developed to promote the benefits of high efficiency electric water heating to TDPUD customers. Energy Surveys/High Bill Assistance- Staff completed 0 commercial and 2 residential energy survey(s) this month. Staff also responded on-site to 1 "high" bill complaints. Business & Energy Efficiency Partnership- The incorporation of energy and water efficiency measures are expected to be retrofitted into the Chamber building by Summer, 1995. Currently about 75% of these measures are installed. Silvertip and Rare Earth Landscaping contractors are currently implementing the low-water use landscape plan. The front page of the next Chamber newsletter will feature the Chamber landscape activity. Staff is currently working on a self-guided tour brochure of energy and water efficiency measures for the Chamber building. An Open House for the new Chamber facility and the Business & Energy Efficiency Partnership is being planned for October 8, 1996. Communications/Public Relations/Education Newsletter- The Spring Current Issues newsletter has been completed and will begin distribution to TDPUD customers April-end. Critical Issues Communication- Staff has met with communications consultant John Basset with A.D. Marketing to assist TDPUD in identifying the critical issues TDPUD needs to communicate to it's customers. John has provided staff with a draft public information proposal. Truckee Home Show- TDPUD will be participating this year in Truckee's Home and Building Show May 25, 26. In addition, TDPUD will be a co-sponsor of this event along with Southwest Gas and Sierra-Pacific Power Company. In addition to receiving recognition as a co-sponsor through displays ads, etc., TDPUD has received an excellent booth location(double-size) near the front entrance. TDPUD Staff will tend the display as well as assist Home Show Staff with the event. TDPUD . Home Show Staff will be handing out refrigerator magnets with TDPUD's general information phone number on it. . TDPUD Display System- The TDPUD Display System has arrived. Work is in progress to develop the system's displays. The system we selected is portable so that it can be used in the Truckee Home Show. Truckee Almanac Display Ad- Susan Craig developed a TDPUD display ad for the Sierra Sun Truckee Almanac. The Almanac is currently being distributed. Community Calendar- TDPUD Staff has met with Tahoe-Truckee USD representatives to discuss the development of a community calendar. School District Staff initiated this concept and will administer the project. There will be an emphasis in the 1996-97 issue on school projects, primarily funded through Bond Measure(s). Community/Statewide Involvement Chamber of Commerce Economic Development Committee- Working with other businesses in reviewing: the Downtown Specific Plan, an Incubator/Business Park Feasibility Study, ect. Staff attended the April 2 EDC meeting. Tahoe-Forest Hospital Healthly City Committee- Working with other agencies and community groups in the development of a Healthly City Plan for Truckee. Staff attended the April 26 meeting. A survey has been developed to determine what other area groups are working on related to "healthy city' issues. Town of Truckee Air Quality Management Plan Advisory Committee- Staff is currently working with other interested parties and agency representatives in reviewing a draft report on Truckee's AQMP prepared by the Northern-Sierra AQMD in conjunction with the Town of Truckee. Staff attended the April 9 and 23 Advisory Committee meetings. The end result of the Committee's efforts will be to recommend mitigation efforts to reduce PM 10(particulate matter <10 microns) in Truckee. The two main causes of PM 10 in Truckee are dust and burned particulate matter from wood burning. Northern California Power Agency Member Services Task Force- The April NCPA Member Services Task Force meeting was cancelled. California Municipal Utilities Association Committee on Energy Efficiency- Working with other public utilities statewide and a consultant on a Model Energy Services/ Competition Program Guidebook. This document will contain the various strategies utilities are using to respond to a changing, more competitive electric utility environment. Staff received a final draft of the document mid-April for review and comment. Programs are designed to increase customer satisfaction and result in customer retention. The Guidebook is expected to be completed by June, 1996. • • CEC California Ground Source Heat Pump Collaborative- Staff participates in quarterly meetings of the California Energy Commission's GSHP Collaborative. The Collaborative was formed to oversee the development and promotion of the GSHP industry in California. The Geothermal Resources Association out of Davis, CA has applied for about $500,000 of grant assistance to implement a statewide GSHP contractor training program. The GRA has asked TDPUD to participate as a co-applicant for $160,000 from the CEC Geothermal Funding program. If TDPUD agrees, local contractors will receive extremely low-cost GSHP training. The focus of the proposal is to strengthen the infrastructure of the GSHP industry in California by developing GSHP training for HVAC, plumbing, drilling, excavating and other contractors. Utility Energy Forum Planning Committee- Staff has assisted other electric utility representatives in the planning of the 15th annual Utility Energy Forum meeting scheduled for May 1-3 in Granlibakken, North lake Tahoe. The theme of this year's conference is on Partnerships. The Conference speakers in the area include: Staff on TDPUD's partnership programs including the GSHP pilot project; Truckee Chamber Executive Director on the Business and Energy Efficiency Partnership and Truckee economic development; and a TRB Bank representative on working with the local utility(TDPUD) to provide low-interest loans for efficiency projects(i.e. GSHP pilot participants). • Employee Safety/Training Safety Committee- The TDPUD Safety Committee met April 19. Wellness Program/Healthy Meals- This continues to be a popular program with TDPUD employees. We had a "healthy" lunch on April 3. Wellness Program/Health Education- Staff has been working with Tahoe-Forest Hospital Staff to develop a fitness course in the TDPUD building using mostly existing facilities. Many exercises do not require special equipment- a chair, wall, floor or step may suffice. A stair-stepper has been donated and signs have been made for each "station". A treadmill and exercise bike are currently being purchased. Scott ordered a subscription to the monthly Top Health Wellness newsletter. Fitness Training- Nancy Swayzee, consultant for Tahoe-Forest Hospital, will be conducting "fitness" workshops designed to minimize or avoid employee back injuries. The workshops will include training in the proper use of the exercise equipment. Fire Extinguisher Class- Poole will conduct a fire extinguisher workshop for TDPUD . employees May 22. The Truckee Fire Protection District loaned TDPUD a video training tape. TDPUD STAFF REPORT May 13, 1996 TO: Board of Directors FROM: Kathy Neus, Support Services Manager SUBJECT: April Staff Report AGENDA # 9 Vehicles Tom is finishing up the specifications on the Electric Department's knuckle boom truck and hopes to have bids out the last part of this week or first part of next week. Tom has had a relatively slow month-four BITs on trailers and only two for vehicles. Most of the repair orders that were generated were to remove studded snow tires and put new tires on vehicles. Purchasing and warehousing Joe's busy with bids going out on vehicles, wire%able and transformers. Meter reading The Meter Readers are staying current. The OrCom conversion for the AMR takes place this month. Steve Wallace has been installing ERTs (encoder receiver transmitters) in meters that were purchased previously. These meters will be AMR-ready when installed in the field. The Meter Readers and line crew have been installing AMR meters whenever a meter is connected and/or disconnected. Building and grounds maintenance Quotes for landscape maintenance have started to come in. l hope to have someone by the end of the week. 1've been working on negotiations, landscape maintenance and getting ready for the inventory conversion next month. KN/smc TRUCKEE DONNER PUBLIC UTILITY DISTRICT TREASURER'S REPORT For the Month Ended March 31, 1996 Submitted by Mary Chapman May 7, 1996 • • TRUCKEE DONNER PUBLIC UTILITY DISTRICT Summary Report for the Accounting Period Ended March 31, 1996 1) REQUEST FOR APPROVAL OF DISBURSEMENTS The total disbursements for the month of March 31, 1996 were$1,141,158.24. 2) CHECK SUMMARY Attached is a listing of all of the checks issued during the month being reported. The total of this report is the same as on the Request for Approval of Disbursements and the Accounts Payable Disbursements listed on the March Statement of General Fund. Should any director have questions about any of the disbursements, I will be happy to provide the details. If you could contact me prior to the meeting, I will be able to provide the information in a timely manner. 3) STATEMENT OF GENERAL FUND: As of March 31, 1996, the balance in the General Fund was $1,356,352.22. . 4) FUNDS STATUS REPORT: The total of all funds held in cash ($900) and on deposit with Truckee River Bank and the Local Agency Investment Fund as of March 31, 1996 was $6,025,616.67. 5) INVESTMENT STATUS REPORT: The interest rates that we earn on investments deposited with the Local Agency Investment Fund have changed little over the year. The rates that we earned for the last 12 months were: April, 1995 5,960% May, 1995 6.008% June, 1995 5.997% July, 1995 5.972% August, 1995 5.910% September, 1995 5.890% October, 1995 5.784% November, 1995 5.805% December, 1995 5.748% January, 1996 5.698% February, 1996 5,643% March, 1996 5.620% • 6) FINANCIAL STATEMENTS: Attached are copies of the financial statements for the month of March, 1996. The electric department income statement shows a year-to-date loss in the amount of$226,500.62 for the year and a loss of$118,968.82 for the same period last year. The water department income statement shows a year-to-date loss in the amount of$203,776.42 for the year and a loss of$221,462.61 for the same period last year. 7) BUDGET REPORT: As of March 31, 1996,we were 25%of the way through the budget year. The March budget report shows that we have received 28%of the budgeted operating revenues(30%electric, 23%water)and we have spent 24% of the budgeted operating expenses(25% electric, 20%water)for the year. The main difference between the gain/loss in the year-to-date budget and the gain/loss for the same period on the financial statements is the non-cash items such as unbilled revenue, depreciation and amortization expenses. 8) PURCHASED POWER COSTS: Attached is the purchased power cost spreadsheet for March, 1996. The average cost per kilowatt-hour for both energy and demand for the month of March was $.04406. •