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Home My WebLink About1997-09-03 Min - Board Truckee Donner Public Utility District Board of Directors Joseph R.Aguera J. Ronald Hemig (916) 587-3896 Robert A.Jones 14FAX (916) 587-1189 James A. Maass Patricia S. Sutton REGULAR MEETING 7:00 PM, Wednesday, September 3, 1997 General Manager TDPUD Board Room Peter L. Holzmeister AGENDA 1. Call to order 2. Roll call 3. Public Input - 7:00 PM(or as soon thereafter as possibie)This is time set aside for the public to address the Board on any matter not on the agenda. Testimony related to any agendized matter should be addressed at the time that item is considered. ACTION ITEMS 4. Consideration of a request from Pacific Bell Mobile Services for an easement across District property for purposes of establishing an electric service 5. Consideration of a request from the Town of Truckee for an easement across District property for purposes of establishing a bike path 6. Consideration of authorizing the District to participate in Phase II of the joint NCPA/SCPPA Customer Information and Billing Systems Project 7. Consideration of a Federal Department of Transportation mandated drug and alcohol testing policy 8. Consideration of bids regarding painting of the District headquarters building, possible award of a contract 9. Consideration of continuing the emergency action for repair of the Tahoe Donner substation transformer 10, Consideration of a six month review of the Water Superintendent's performance and salary ROUTINE BUSINESS if. Consideration of minutes of July 15 and August 6, 1997 12. Monthly Treasurer's report: a) Acceptance and approval of monthly report b) Approval of disbursements ADJOURNMENT NOTE: The complete packet of material relating to the agenda is available for review at the PUD office and at the Truckee Library Posted d mailed ugust ,'997 usan M. Craig, Deputy District Cler Post Office Box 309 11570 Donner Pass Road Truckee, California 96160 REGULAR MEETING September 3, 1997 in accordance with District Code Section 2 08 010 the TDPUD minutes are action oniv minutes All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:09 PM in the TDPUD Board Room by President Hemig. ROLL CALL: Directors Aguera, Jones, Maass, Sutton and Hemig were present. EMPLOYEES PRESENT. Mary Chapman, Steve Hollabaugh, Peter Holzmeister, Kathy Neus, Bob Quinn and Ed Taylor. CONSULTANTS PRESENT. Attorney Steve Gross. OTHERS PRESENT. PUBLIC INPUT There was no public input. CONSIDERATION OF A REQUEST FROM PACIFIC BELL MOBILE SERVICES FOR AN • EASEMENT ACROSS DISTRICT PROPERTY FOR PURPOSES OF ESTABLISHING AN ELECTRIC SERVICE When PacBell Mobile Services was unsuccessful in securing approval from the PUD to erect an antenna at its Ponderosa Palisades water tank site, they went to the Truckee Sanitary District and the Recreation and Park District and are negotiating to place the antenna at Regional Park. Pac Bell will replace an old light pole now used to provide light for a baseball diamond, will expand the building at the baseball diamond and will place its antenna on the light pole. In order for this to work, Pac Bell needs TDPUD to provide an electric service to the building. For the District to provide service to the building, we must construct an underground primary electric line crossing a small piece of land owned by the District. Motion was made and seconded to grant an easement across District owned land for purposes of providing electric service to PacBell Mobile Services at Truckee Regional Park. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF A REQUEST FROM THE TOWN OF TRUCKEE FOR AN EASEMENT ACROSS DISTRICT PROPERTY FOR PURPOSES OF ESTABLISHING A BIKE PATH The Town is requesting that the District consider granting an easement adjacent to Martis Valley substation to be part of a bike path along the Truckee River. Staff is concerned for two reasons: the potential danger of the ground grid which extends outside the fence at the substation and a possible increase in vandalism when more people are drawn to the substation by a bike path. The question of ownership of the road going to the substation was introduced. The matter is to be Isbrought back to the Board when more information is available. 9/3/97 Page 1 CONSIDERATION OF AUTHORIZING THE DISTRICT TO PARTICIPATE IN PHASE Ii OF THE JOINT NCPA/SCPPA CUSTOMER INFORMATION AND BILLING SYSTEMS PROJECT Staff attended a joint NCPA/SCPPA meeting on August 29 to discuss how the costs for Phase Il of the customer information and billing systems project would be divided among the participants. A copy of the information that was provided at the workshop was provided for Board review. Thereafter a motion was made and seconded to authorize the District to participate in Phase 11 of the joint NCPA/SCPPA Customer Information and Billing System Project. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF A FEDERAL DEPARTMENT OF TRANSPORTATION MANDATED DRUG AND ALCOHOL TESTING POLICY Drug and alcohol testing is mandated by the Federal Department of Transportation for employees who drive trucks that have a gross vehicle weight in excess of 26,001 pounds. The delay in adopting the policy has been because of the need to satisfy the meet and confer requirements of the Meyers-Milias-Brown Act. There is not yet agreement on the terms by the iBEW and the matter was bypassed. CONSIDERATION OF BIDS REGARDING PAINTING OF THE DISTRICT HEADQUARTERS BUILDING AND POSSIBLE AWARD OF A CONTRACT On September 2, 1997, bids were opened for painting the exterior of the District complex. This was a budgeted item for 1997. Two bids were received; both were in compliance. The two bidders were Best Contracting of Reno in the amount of $49,000 and Pomponio Painting of Truckee in the amount of$20,600. Motion was made and seconded to award the painting of the District complex to Pomponio Painting at a cost of$20,600. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF CONTINUING THE EMERGENCYACTION FOR REPAIR OF THE TAHOE DONNER SUBSTATION TRANSFORMER Presently Edison Energy Services is in the process of rewinding the unit from the Tahoe Donner substation. A continuation of the emergency action is requested by staff. Motion was made and seconded to continue the emergency action for the Tahoe Donner substation transformer. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF A SIX MONTH REVIEW OF THE WATER SUPERINTENDENT'S PERFORMANCE AND SALARY The General Manager reported that in his first six months at the District, Ed Taylor has brought a new orderliness to the work plan of the water crew. He has quickly gotten up to speed on departmental issues. His management style is helping the department improve its productivity. Mr. Taylor has been an excellent addition to the TDPUD staff and his performance has exceeded expectations. . Motion was made and seconded to increase the salary of the Water Superintendent by three percent effective September 5, 1997. ROLL CALL: all Directors, aye. SO MOVED. 913197 Page 2 CONSIDERATION OF MINUTES OF JULY 15 AND AUGUST 6, 1997 Motion was made and seconded to approve the minutes of July 16, 1997 as corrected and approve the August 6, 1997 minutes as presented. ROLL CALL: all Directors, aye. SO MOVED. MONTHLY TREASURER'S REPORT - ACCEPTANCE AND APPROVAL OF MONTHLY REPORT-APPROVAL OF DISBURSEMENTS Motion was made and seconded to accept and approve the Monthly Treasurer's Report. ROLL CALL: All Directors, aye. SO MOVED. Motion was made and seconded to approve the disbursements. ROLL CALL: Aguera, Jones, Maass and Hemig, aye; Sutton, no. SO MOVED. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at approximately 9:43 PM, TRUCKEE DON PUBLIC U ILITY DISTRICT J. n mig, r idenf Susan M. Craig, Deputy Disfric Jerk smc • 913197 Page 3