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HomeMy WebLinkAbout1997-10-01 Min - Board REGULAR MEETING October 1, 1997 In accordance with District Code Section 2 08 010 the TDPUD minutes are action only minutes All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to and/interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:07 PM in the TDPUD Board Room by President Hemig. ROLL CALL: Directors Joe Aguera, Ron Hemig, Bob Jones, Jim Maass and Patricia Sutton were present. EMPLOYEES PRESENT: Mary Chapman, Susan Craig, Steve Holiabaugh, Peter Holzmeister, Kathy Neus, Bob Quinn, Ed Taylor and Scott Terrell. CONSULTANTS PRESENT.- Attorney Steve Gross; Engineering Consultant Keith Sauers. OTHERS PRESENT. Phil Schacht and Peter Gerdin. PUBLIC INPUT There was no public input. CONSIDERATION OF ESTABLISHING THE POSITION OF POWER RESOURCES ENGINEER The new position of Power Resources Engineer was discussed at the last meeting. The General Manager is suggesting that the current Engineer be placed in that position; the Board was in agreement. After review of the proposed job description, Director Jones moved, and Director Maass seconded, that the Board adopt the job description for the Power Supply Engineer with a salary range of $65,000 to $71,000. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF ESTABLISHING A FIXED PRICE FOR WHOLESALE POWER PURCHASED FROM IDAHO POWER COMPANY- CONSIDERATION OF FIXING THE PRICE FOR THE MONTHS OF DECEMBER AND JANUARY OR A PORTION OF THOSE MONTHS - CONSIDERATION OF A POLICY AUTHORIZING STAFF TO ENTER INTO PRICING CONTRACTS RELATING TO WHOLESALE POWER PURCHASES This item was postponed until the next business meeting at staffs request. CONSIDERATION OF A REQUEST TO SELL A SMALL PARCEL OF DISTRICT OWNED LAND NEAR COLD STREAM ROAD At the request of the developers of the Holiday Inn Express a several months ago, the Board declared this very small parcel surplus and staff was authorized to make the necessary notification to public agencies. Local agencies responded saying that they are not interested in acquiring the 1011197 Pagel parcel. The State Clearinghouse has not responded, but the time for response has elapsed and we can assume that they are not interested. Department of Water Resources has been using the well on the parcel for monitoring purposes but would have no objection if the District abandoned the well. There are two water service boxes on the site which would have to be relocated at the developer's expense. After consideration, Director Aguera moved that the Board authorize staff to negotiate a lease of the Cold Stream property to the developers of the Wurst property to be used for snow storage. The terms of the lease will provide for relocation of the two water service boxes and will provide for protection of the on-site monitoring well. The motion was seconded by Director Maass, ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF A RESOLUTION AUTHORIZING THE DISTRICT TO PURCHASE MATERIALS,EQUIPMENT, SUPPLIES AND INFORMATION TECHNOLOGY, PRODUCTS AND SERVICES THROUGH JOINT PURCHASING PROGRAMS At the workshop meeting, the Board discussed a policy which would authorize the District to participate in joint purchasing with the State of California and other governmental agencies, all of whom have gone out to bid to purchase various materials, equipment, supplies and information technology products and services provided such purchases meet the minimum bidding requirements set by the District. Director Maass moved that the Board adopt Resolution No. 9718 authorizing the District to purchase materials, equipment and supplies through a joint purchasing program. The motion was seconded by Director Aguera. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OF A REPORT ON INSTALLING THE NECESSARY COMPUTER PROGRAMS TO MAKE THE DISTRICT COMPUTER SYSTEM COMPLIANT WITH THE YEAR 2,000- POSSIBLE ACTION Orcom has indicated that, in order to be able to produce an unbundled bill to District customers, the PUD will need to be on the year 2000 version of the billing software. They recommend that the customer information system be done on-site. Modifications to customized programs will also need to take place. There will be approximately 40 hours of staff training required. After brief discussion, Director Maass moved, and Director Jones seconded, that the Board authorize the General Manager to enter an agreement with Orcom Systems, Inc, to convert the necessary programs to the year 2000 compliant versions for an estimated cost of$16,475 plus out- of-pocket expenses. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF PARTICIPATION IN THE STATEWIDE MEDIA PROGRAM SPONSORED BY CMUA, NCPA AND SCPPA RELATING TO ELECTRIC INDUSTRY DEREGULATION At an earlier meeting, the Planning Director made a presentation on the proposed implementation of a statewide customer-owned utility (COU) marketing effort to clarify public power's role in California as it relates to the upcoming implementation of electric industry deregulation in California . and the proposed local effort and how it ties into the statewide effort. 1011197 Page 2 The vast majority of COUs in California will be participating in the statewide marketing effort. TDPUD's share of the cost is estimated to be less than $20,000. There was some discussion and the Board seemed to agree that the District should take an aggressive role in local marketing and start showing savings to the customers as soon as possible. Director Maass moved, and Director Aguera seconded that the Board authorize the TDPUD to participate in the statewide COU marketing effort at a cost not to exceed$20,000. ROLL CALL: all Directors, aye. SO MOVED. Representatives from AL&Z are to be invited to make a proposal relating to a local marketing plan at the next meeting. The agenda item should allow for possible action. CONSIDERATION OF CONTINUING THE ACTION REGARDING THE EMERGENCY REPAIR OF THE TAHOE DONNER SUBSTATION TRANSFORMER Director Maass moved, and Director Aguera seconded, that the Board continue the emergency action for the Tahoe Donner substation transformer. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF MINUTES OF JULY 16 AS CORRECTED AND AUGUST 20 AND SEPTEMBER 3 AND 17, 1997 Director Maass moved that the minutes of July 16, 1997 be approved as corrected; seconded by Director Sutton. All Directors, aye, by voice vote. SO MOVED. Director Jones moved, and Director Aguera seconded, that the Board approve the minutes of August 20, 1997 as presented. All Directors, aye, by voice vote. SO MOVED. Director Aguera moved that the Board approve the minutes of September 3, 1997 as presented. Director Jones seconded the motion. All Directors, aye, by voice vote. SO MOVED. Director Maass moved, and Director Jones seconded, that the Board approve the minutes of September 17, 1997 as presented. All Directors, aye, by voice vote. SO MOVED. MONTHLY TREASURER'S REPORT - ACCEPTANCE AND APPROVAL OF MONTHLY REPORT-APPROVAL OF DISBURSEMENTS Director Maass moved that the Board accept and approve the monthly report. Director Sutton seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. Director Maass, and Director Aguera seconded, that the Board approve the disbursements. ROLL CALL: Aguera, Jones, Maass and Hemig, aye; Sutton, no. SO MOVED. REPORTS Brief reports were given on the water quality in Prosser Lakeview Estates, the easement previously approved by the Board for running underground electrical service for a communications site and the waterline construction on Foxmead Lane. 1011197 Page 3 ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 8:15 pm. TRUC,KEE DONNER PUBLIC UTILITY DISTRICT J. o emig, Preside ' Prepared by f Susan M. raig, Deputy District Clerk smc 1011197 Page 4