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HomeMy WebLinkAbout1997-07-02 Min - Board . REGULAR MEETING July 2, 1997 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:08 PM in the TDPUD Board Room by President Hemig. ROLL CALL: Directors Jones, Maass, Sutton and Hemig were present; Director Aguera was absent but expected. EMPLOYEES PRESENT.- Susan Craig, Steve Hollabaugh, Peter Holzmeister, Kathy Neus, Scott Terrell and Ed Taylor CONSULTANTS PRESENT. Attorney Steve Gross; Consulting Engineer Keith Sauers OTHERS PRESENT. Peter Gerdin. PUBLIC INPUT There was no public input. CONSIDERATION OF A REQUEST FROM CHARLES MC DERMID AND MAX HOSEIT THAT THE DISTRICT SELL A 436 FOOT PARCEL OF DISTRICT OWNED LAND ADJACENT TO COLD STREAM ROAD Director Aguera arrived at this point in the meeting, approximately 7:09 PM. Peter Gerdin, representing the Holiday Inn, explained that the group is proposing to develop a hotel on Donner Pass Road at Cold Stream. A significant portion of the land they propose to develop is in the flood plain, so the District parcel, which is adjacent, would give them more dry land for development of their project. Consulting Engineer Setters noted that there may be a well located on the parcel which would have to be properly abandoned. The question was raised as to whether the property could be leased on a long-term basis. Counsel affirmed that this is possible. He also noted that an appraisal isn't required by law for sale of the property, but going through the process of offering it to other public agencies is necessary. Director Aguera moved that the Board declare APN 18-760-16 surplus and offer it for sale to the public agencies as required by law. The motion was seconded by Director Maass. ROLL CALL: all Directors, aye. SO MOVED. PUBLIC HEARING - CONSIDERATION OF AN ORDINANCE ADJUSTING THE SALARY OF THE GENERAL MANAGER • The public hearing was opened by President Hemig at T26 PM. There was no public input, therefore, Director Maass moved that the hearing be closed; seconded by Director Aguera. 7/2/97 Page i • Director Maass moved, and Director Aguera seconded, that the Board adopt Ordinance No. 9702 effecting a compensation adjustment for the General Manager. ROLL CALL: all Directors, aye. SO ORDAINED CONSIDERATION OF A REQUEST FROM PAC BELL MOBILE SERVICES TO PLACE WIRELESS COMMUNICATION FACILITIES ON DISTRICT OWNED LAND AT THE PONDEROSA PALISADES WATER TANK SITE Letters from Michael Haseman and Ellen and Donald Hyatt objecting to placing communication facilities on the Ponderosa Palisades water tank site were received and copies provided to the Directors. Copies are attached for reference. The Board reviewed the original grant deed from Beavers to the District for the tank site and the agreement setting forth restrictions. Also reviewed were the draft policy and site lease agreement and authorization letter. The Pac Bell Mobile Services representative provided information on EMFs and radio transmitters to the Board and advised that if the Board approves the letter of authorization it would enable Pac Bell to make application for Town approval but wouldn't necessarily mean that the District has given approval of the project. It was mentioned that staff research uncovered a violation of the lease that probably has been going on for 20 years. Counsel advised that this may be like a prescriptive easement since it's been going on for more than five years with no objection; however, there may be some limited risks continuing with that use. The Board previously determined that a policy is required for matters such as this. The item was tabled as the wording on the agenda was not responsive to the issue. Director Sutton stated she is not sure how a policy should be set. Counsel advised that he has researched this matter in the past and will provide a copy of the memo which indicates what should be adopted by ordinance, resolution and motion. DISCUSSION AND REVIEW OF DISTRICT PUBLIC INFORMATION PROGRAM Director Maass expressed concern over the article which appeared in the Sierra Sun last Thursday regarding the District's new contract with Idaho Power. The issue is, will District customers understand what is being done. He feels the PUD needs to make sure its customers are well informed. It was his opinion that some in-house help should be developed and secondly, a consultant should listen to the District and help guide and direct by questions they ask. Since there seems to be no support from the Sierra Sun, the District could provide factual information and buy advertising space in the paper. The District should talk about the big picture not the legal battle that's going on. The Planning Director noted that the District's plan is to respond to the Sierra Sun article regarding the Idaho Power contract and the Sierra Pacific transmission access issue and then complete the • survey and report the findings. The results will be available mid-July. In August a marketing and media plan will be drafted for review. When development is finalized it will be implemented. There will be two focus group sessions which will refine the key survey identified issues, Possible 712197 Page 2 marketing and media plan elements are television/cable media produced ads; Sierra Sun press releases; Sierra Sun utility competition column; TDPUD newsletter articles; Tahoe Donner and Glenshire news articles; TDPUD bill stuffers which will explain transmission and other key issues; customer workshops and forums on deregulation; and service club presentations. CONSIDERATION OF A REQUEST FROM SIERRA COMMUNITY COLLEGE FOR PERMISSION TO PARK VEHICLES ON A PORTION OF DISTRICT LAND AT SOUTHSIDE COMPLEX Sierra College has requested permission from the District to establish a temporary parking lot at the northwest corner of the Southside property. Access to the temporary lot would be from the existing parking lot in front of the 7/11 store. Tony Lashbrook of the Town has advised that this would require a change in zoning. Sierra College has some other options that would not require a change in zoning and which do not involve the District. Staff will conduct further discussion regarding these other options with the college. CONSIDERATION OF RESOLUTIONS AUTHORIZING PLACER COUNTY AND NEVADA COUNTY TO IMPLEMENT, FIX AND PLACE THE DISTRICT'S WATER AND ELECTRIC STANDBY CHARGE ON THE COUNTY TAX ROLLS Director Maass moved, and Director Jones seconded, that the Board adopt Resolution No. 9713 implementing and fixing electric standby charges for the fiscal year 1997-98. ROLL CALL: all Directors, aye. SO RESOLVED. • Director Maass moved, and Director Jones seconded, that the Board adopt Resolution No. 9714 fixing and placing electric standby charges on District tax roll for collection by the Counties of Placer and Nevada. ROLL CALL: all Directors, aye. SO RESOLVED. Director Maass moved, and Director Jones seconded, that the Board adopt Resolution No. 9715 implementing and fixing water standby charges for the fiscal year 1997-98. ROLL CALL: all Directors, aye. SO RESOLVED. Director Maass moved, and Director Jones seconded, that the Board adopt Resolution No. 9716 fixing and placing water standby charges on District tax roll for collection by the Counties of Placer and Nevada. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OF CONTINUING THE EMERGENCY ACTION RELATING TO REPAIR OF THE TAHOE DONNER SUBSTATION TRANSFORMER Director Maass moved, and Director Aguera seconded, that the Board continue the emergency action relating to repair of the Tahoe Donner substation transformer. ROLL CALL: all Directors, aye. SO MOVED. UPDATE ON CONTRACT WITH IDAHO POWER The District's power supply was delivered by Idaho Power on July 1. When called in on Tuesday for Wednesday, the hours were cut back by Sierra Pacific. On July 1 the District received approximately 75% from Idaho Power, July 2, 17%, July 3 will be 40%, July 4, 30%. Sierra Pacific doesn't want to start full service from Idaho until a decision is made by FERC. 7/2/97 Page 3 The NCPA scheduling group has the District's historical loads by day- they use this data base to forecast loads for the next day. Dispatchers can adjust the schedule up or down because they are seeing the actual loads; the District is buying power that matches its load base. The energy to meet the load over and above what was accepted by Idaho is being supplied by Sierra Pacific under the old tariff. District staff is in contact every day with Counsel McDiarmid who advises that the District should take the deliveries Sierra Pacific allows. The old tariff has expired and will be part of the argument before FERC. McDiarmid today received a copy of the FERC filing by Sierra Pacific, The District will respond within the next few days. Counsel Dennis DeCuir was consulted regarding the establishment of an escrow account for amounts billed by Sierra Pacific as suggested by Counsel McDermid. CONSIDERATION OF MINUTES OF JUNE 4, 1997 Director Jones moved that the minutes of June 4, 1997 be approved as presented; Director Maass seconded the motion. ROLL CALL: . Aguera abstained, all others, aye. SO MOVED. MONTHLY TREASURER'S REPORT - ACCEPTANCE AND APPROVAL OF MONTHLY REPORT-APPROVAL OF DISBURSEMENTS • Director Maass moved, and Director Aguera seconded, that the Board accept and approve the monthly Treasurer's report. All Directors aye by voice vote. SO MOVED. Director Maass moved that the Board approve the disbursements; the motion was seconded by Director Aguera. ROLL CALL:Aguera, Jones, Maass and Hemig, aye. Sutton, no. SO MOVED. ADJOURNMENT There being no further business before the Board, Director Aguera moved that the meeting be adjourned at 8:27 PM. The motion was seconded by Director Maass, All Directors, aye, by voice vote. SO MOVED. TRUC E DONI R PUBLIC rILITY DISTRICT J. o Hemig, Pres' ent Prepared by Susan M. Craig, Deputy District Clerk smc • 712197 Page 4