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HomeMy WebLinkAbout1997-08-06 Min - Board REGULAR MEETING August 6, 1997 In accordance with District Code Section 2 08 010 the TDPUD minutes are action only minutes A11 Board meetings are recorded on audio tapes which are preserved pergetualiv and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:08 PM in the TDPUD Board Room by President Hemig. ROLL CALL: Directors Joe Aguera, Bob Jones, Jim Maass, Pat Sutton and Ron Hemig were present. EMPLOYEES PRESENT. Mary Chapman, Susan Craig, Steve Hollabaugh, Kathy Neus and Ed Taylor. CONSULTANTS PRESENT: Attorney Steve Gross, Consulting Engineer Keith Sauers OTHERS PRESENT: Theresa and Jim Murray. PUBLIC INPUT There was no public input. CONSIDERATION OF CONTINUING THE EMERGENCYACTION RELATING TO REPAIR OF THE TAHOE DONNER SUBSTATION TRANSFORMER Until the rebuilt transformer is re-installed in the Tahoe Donner substation, an emergency situation continues to exist. Director Maass moved, and Director Aguera seconded, that the Board continue the emergency action relating to repair of the Tahoe Donner substation transformer. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF ADOPTING AN ESCROW AGREEMENT AND ESTABLISHING AN ESCROW ACCOUNT FOR THE PAYMENT OF CERTAIN WHOLESALE POWER SUPPLY COSTS Director Sutton stated that since she abstained from participating in discussion or in making the decision regarding the wholesale power agreement item several meetings ago, she will exclude herself from discussion of this item also. Mr. Hollabaugh explained the memorandum from Counsel DeCuir regarding action the Board may want to consider in relationship to payment of certain wholesale purchased power costs billed to the District by Sierra Pacific. These payments would be made into an escrow account or into a separate account held by the District in the event that Sierra Pacific does not agree to the establishment of an escrow account. After discussion, Director Maass moved that the General Manager or Acting General Manager submit a letter to Sierra Pacific (draft prepared by Dennis DeCuir dated August 5, 1997) to see if 816197 Page f . they will entertain the idea of an escrow account, which would be a separate bank account. The motion was seconded by Director Jones. ROLL CALL: Aguera, Jones, Maass and Hemig, aye; Sutton, abstained. SO MOVED. CONSIDERATION OF A PROJECT FOR THE CONSTRUCTION OF A WATER LINE TO SERVE RESIDENTS ALONG FOXMEAD LANE There are six properties on Foxmead Lane that have individual wells for their water supply. During the flooding in January, the wells were contaminated and declared unusable for drinking water by the Nevada County Department of Environmental Health. Staff received inquiries from some of the residents about the District providing water service to Foxmead Lane, investigated the situation and developed possible solutions. Staff is proposing a force account project utilizing PUD employees for construction at a cost of approximately$21,000. Jim and Theresa Murray, representing Fred Case, were present. The flooding completely destroyed the well, well house and pressure tank on the Caso property. The residence is currently without water service. Mr. Case is eager to participate with the District in bringing PUD water to his home. The West River Assessment District, reimbursement to those who participated in that district, development of Truckee Business Park, use of force accounts, the California Uniform Accounting Code, formation of assessment districts, Proposition 218, the bidding process and possible declaration of an emergency situation were items discussed. • The President directed the Water Superintendent to investigate the matter further (taking into consideration payback to West River Street Assessment District participants) and bring feasible solutions back to the Board at the next meeting. CONSIDERATION OF A REQUEST FROM LAUREN PRATT FOR PERMISSION TO HOLD A FUND RAISING DANCE AT THE DISTRICT HEADQUARTERS BUILDING The Acting General Manager advised that both the Water and Electric Superintendents had no problem with Ms. Pratt's request to use the District complex yard for a fund raiser. The Support Services Manager as well as several of the Directors noted concerns about supervision and liabilities. After brief discussion, Director Sutton moved to table the item. Director Maass seconded the motion. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF A RESOLUTION APPROVING SPECIFICATIONS FOR PAINTING OF THE DISTRICT HEADQUARTERS BUILDING AND ISSUING A CALL FOR BIDS Painting of the District headquarters building was a budgeted item for 1997. Director Maass moved, and Director Jones seconded, that the Board approve specifications and issue a call for bids for painting the District headquarters. ROLL CALL: all Directors, aye. SO MOVED. The request forproposals will appear in the paper on August 14; bids will be opened on September 2 and the Board will be asked to make an award September 3. 816197 Page 2 CONSIDERATION OF MINUTE OF JUNE 18 AND JULY 21997 Director Jones moved that the Board approve the minutes of June 18 and July 2, 1997 as presented; the motion was seconded by Director Maass. All Directors, aye, by voice vote. SO MOVED. Director Sutton stated she may request an amendment to the June 18 minutes at a later time. MONTHLY TREASURER'S REPORT Director Maass moved, and Director Jones seconded, that the Board accept and approve the monthly Treasurer's report. All Directors, aye, by voice vote. SO MOVED. Director Maass moved, and Director Jones seconded, that the Board approve the disbursements. ROLL CALL: all Directors, aye, with the exception of Director Sutton who voted no. SO MOVED. NEXT AGENDA Fire hydrants Staff was asked to report on fire hydrant maintenance, replacement, charges and revenues at the next meeting. Articles of recent Sierra Sun articles regarding hydrants will be mailed to the Directors. Regular meeting night Director Sutton requested that an item relating to a change in the regular Board meeting night be placed on the next meeting agenda. ADJOURNMENT There being no further business before the Board, Director Aguera moved, and Director Maass seconded, that the meeting be adjourned at 8:20 pm. All Directors, aye, by voice vote. SO MOVED. TRUCKEE DO NER PUBLIF UTILITY DISTRICT J. I on emig, Presid t l f`l Prepared by 14 Susan M. Craig, Deputy District Clerk smc 816197 Page 3