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HomeMy WebLinkAbout1995-07-03 Min - Board REGULAR MEETING July 3, 1995 In accordance with District Code Section 2 08 010 the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:05 PM in the TDPUD Board Room by President Jones. ROLL CALL: Directors Ron Hemig, Bob Jones, James Maass and Patricia Sutton were present; Director Joe Aguera was absent. EMPLOYEES PRESENT. Susan Craig, Peter Holzmeister and Bob Quinn. CONSULTANTS PRESENT. Consulting Engineer Keith Knibb and Counsel Steve Gross. OTHERS PRESENT. There were no others present in the audience. 1994 WATER SYSTEM IMPROVEMENTS PROJECT, PROSSER WATER SYSTEM - CONSIDERATION AND POSSIBLE APPROVAL OF A CONTRACT CHANGE ORDER - CONSIDERATION AND POSSIBLE APPROVAL OF A PARTIAL PAY ESTIMATE - CONSIDERATION AND POSSIBLE APPROVAL OF A RESOLUTION ACCEPTING THE PROJECT AS COMPLETE AND DIRECTING THE FILING OF THE NOTICE OF COMPLETION Work is complete on the 1994 Water System Improvements Project. The project accomplished 1) the construction of the Prosser Heights hydropneumatic station and pipelines providing reliable water supply at reasonable pressure to higher elevation customers in Prosser Heights; 2) the construction of the Prosser Annex tank and pipeline including paved access road providing needed additional water storage to Prosser Heights, Prosser Lakeview Estates and Prosser Annex and allowing the replacement of the existing Prosser Heights tank which is now under construction; 3) The construction of the Prosser Annex well and pipeline, including paving No Other Way, providing additional water supply capacity and reliability; 4) Anchorage of the sand separator at the Airport well to allow safe operation of this device. The change order presented by Wunschel & Small is the final reconciliation between the actual quantities as constructed and the estimated quantities provided on the bid schedule. Also presented was the final pay estimate. Director Maass moved, and Director Sutton seconded, that the Board approve Contract Change Order No. 6 for a deduction of$22,659.85 and Periodic Estimate for Partial Payment No. 9 in the amount of$4,556.47 presented by Wunschel & Small, Inc. for work on the 1994 Water System Improvements Project, Prosser Water System. All Directors, aye, by voice vote. SO MOVED. Director Maass moved, and Director Hemig seconded, that the Board adopt Resolution No. 9517 accepting the Proposition 55, Safe Drinking Water Bond Law 1994 Water System Improvements Project, Prosser Water System, as complete and directing the filing of the Notice of Completion. ROLL CALL: Aguera, absent; all other Directors, aye. SO RESOLVED. 1995 WELL PUMP IMPROVEMENTS PROJECT - CONSIDERATION AND POSSIBLE 713195 Page 1 . APPROVAL OF A CONTRACT CHANGE ORDER - CONSIDERATION AND POSSIBLE APPROVAL OFA PARTIAL PAYESTIMATE-CONSIDERATION AND POSSIBLEAPPROVAL OF A RESOLUTION ACCEPTING THE PROJECT AS COMPLETE AND DIRECTING THE FILING OF THE NOTICE OF COMPLETION Work has been completed on the 1995 Well Pumps Project. The project included the replacement of the existing well pump at Northside with a new well pump, mechanical equipment, electrical equipment and telemetry equipment and the installation of new well pump, mechanical equipment, electrical equipment and telemetry equipment at the Prosser Annex well. The project provided additional source capacity and reliability in two critical service areas, an important component of the Prop 55 Safe Drinking Water Bond Law Program. Clayborn Contracting presented a change order covering the relocation of the old Northside well pump from the Northside site to the Southside corporation yard along with Periodic Estimate for Partial Payment No. 3. Director Maass moved, and Director Hemig seconded, that the Board approve Contract Change Order No. 4 in the amount of$627 and Periodic Estimate for Partial Payment No. 3 in the amount of$5,478.30 submitted by Clayborn Contracting Group, Inc. for work on the 1995 Well Pump Improvements Project. All Directors, aye, by voice vote. SO MOVED. Director Maass moved, and Director Sutton seconded, that the Board adopt Resolution No. 9518 accepting the Proposition 55, Safe Drinking Water Bond Law 1995 Well Pumps Improvement Project as complete and directing the filing of the Notice of Completion. ROLL CALL:all Directors, aye; Aguera, absent. SO RESOLVED. HIRSCHDALE WATER TREATMENT PLANT PROJECT - STATUS REPORT - CONSIDERATION AND POSSIBLE ADOPTION OF A RESOLUTION APPROVING PLANS, SPECIFICATIONS AND CONTRACT DOCUMENTS AND ISSUING A CALL FOR BIDS Previously, the District authorized the construction of water treatment facilities to reduce the high level of iron and manganese in the Hirschdale well water. Environmental evaluation of the proposed project was completed and the Board found for a negative declaration pursuant to CEQA. The Notice of Determination was filed on November 15, 1994. A right-of-way package was approved by the Board on April 10, 1995. Sauers Engineering completed preparation of contract documents, technical specifications and plans. The Engineer's estimate of construction cost is$242,000; the Board budgeted only$174,389 for the job based on earlier recommendations. Final design resulted in some expenses that were not adequately considered including standby generator connection, building costs and sludge process cost. After some discussion, it was decided that various alternatives would be investigated with respect to the construction. Also, the Board will look into the possibility of increasing water rates to Hirschdale customers. Hirschdale residents will be notified that the item will be discussed at the next meeting. PUBLIC INPUT • There was no public input. 713195 Page 2 • CONSIDERATION AND POSSIBLE APPROVAL OF A RESOLUTION DIRECTING THAT COMPETITIVE BIDDING BE DISPENSED WITH IN CONNECTION WITH THE DISTRICTS PURCHASE OF RECLOSERS AND RECLOSER CONTROLS During 1993, the Board authorized staff to purchase reclosers and controls without bidding in order to have one type of electronic recloser in use in the PUD system. Having a single recloser type in the system helps operationally in that a smaller repair parts inventory can be maintained and staff knows what they are dealing with if and when problems occur. It is now time to purchase reclosers again and staff is asking the Board to consider a resolution dispensing with bidding. After some discussion, Director Maass moved that the Board adopt Resolution 9519 directing that competitive bidding be dispensed with in connection with the District's purchase of reclosers and recloser controls; further, that bidding for reclosers and controls be dispensed with in the future, also, if circumstances remain the same. The motion was seconded by Director Hemig. ROLL CALL: Aguera, absent; Sutton, abstain; all other Directors, aye. SO RESOLVED. CONSIDERATION OF AN AGREEMENT BETWEEN THE TDPUD AND PLUMAS-SIERRA RURAL ELECTRIC COOPERATIVE At the June 5, 1995 meeting, staff requested approval of a mutual aid agreement between the TDPUD and Plumas-Sierra REA. There was concern that the agreement could be used for emergency work only and would not cover other situations. . District counsel consulted with a representative of Plumas-Sierra and added language to the original agreement that would cover training and other mutually beneficial projects. This will allow either utility to call upon the other for assistance and be within legal parameters. Director Maass moved, and Director Hemig seconded, that the Board authorize the General Manager to sign the revised joint power/mutual assistance agreement between the District and Plumas-Sierra REA as well as other utilities as they become known. ROLL CALL:Aguera, absent, Sutton, no; all other Directors, aye. SO MOVED. CONSIDERATION AND POSSIBLE APPROVAL OF A RESOLUTION ISSUING A CALL FOR BID FOR POLES Staff prepared a list of materials, quantities and estimated costs for the PUD's projected needs for poles. Director Hemig moved, and Director Maass seconded, that the Board adopt Resolution No. 9520 issuing a call for bids on poles. The bid opening will be at 2:00 PM on August 1, 1995. ROLL CALL: Aguera, absent; all other Directors, aye. SO RESOLVED. GOOSENECK RANCH ANNEXATION APPLICATION, STATUS REPORT AND POSSIBLE ACTION The Board was provided with documents relating to the District's application to annex Gooseneck Ranch. Nevada County LAFCo has expressed a desire to revisit the Gooseneck Ranch • environmental documents. The District responded through legal counsel, Timothy Taylorof DeCuir and Somach, stating that LAFCo is not allowed to conduct a new environmental process. They 713195 Page 3 • disagreed and started down the environmental path. Ron Parr, representing Gooseneck, asked to withdraw his annexation application and is now pursuing water service through Placer County. After some discussion, the Board put the matter over to the next meeting and asked that S. R. Jones of LAFCo, Ron Parr of Gooseneck, and Kathy Kreiger and Ron Sweet, the special district representatives on the LAFCo Board, be invited to attend. CONSIDERATION AND POSSIBLE APPROVAL OF MINUTES OF JUNE 5 AND 19, 1995 Motion was made and seconded that the minutes of June 5 and 19, 1995 be approved as presented. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION AND POSSIBLE APPROVAL OF BILLS The bills presented for consideration were approved unanimously by the Board. CORRESPONDENCE There was no correspondence discussed by the Board. ADJOURNMENT Director Maass moved, and Director Hemig seconded, that the meeting be adjourned at 8:25 PM, All Directors, aye, by voice vote. SO MOVED. TRM777 DISTRICT Robert A. Jone , Pr ent Prepared by Susan M. Craig, Deputy District Clerk smc • 713195 Page 4